SIMPLIFIED TENDER DOCUMENT - PROCUREMENT OF TWO ADDITIONAL ITEMS FOR EBID’S 2026 PROMOTIONAL GIFT

Sep 12, 2026

Simplified tender documentation sets out the procedures for procuring two additional items for EBID’s 2026 promotional gift, covering goods procurement from invitation through contract award. It defines bid-document requirements, including price quotation, Bill of Quantity and Specifications, sample request letter, and quotation-comparison tables, as well as language eligibility for submissions. It details pricing rules, delivery place and currency options, tender validity, bid sealing/marking, submission deadlines, bid opening in the presence of bidders, and evaluation and comparison leading to contract award and notification.

LanguageEnglish

CategoryForms

FormatPDF

Pages14

Reading Time5 min

AccessFree to download

Section I - Instructions to Tenderers

A. Introduction

B. Contents of the Request for Quotation and Information Document

C. Preparation of the Request for Quotation and Information

D. Submission of offers

E. Opening of Bids and Evaluation

F. Award of the Contract

Section II - Letter of Request for Quotation and Information

Section III - Samples Annexes

REF: AO/013/2025/06/DASG/DSGP/ICM SIMPLIFIED TENDER DOCUMENT FOR THE PROCUREMENT OF TWO ADDITIONAL ITEMS FOR EBID’S 2026 PROMOTIONAL GIFT ITEMS Procurement of Goods Table of contents Section I-Instructions to Tenderers A. Introduction ......................................................................................................3 1. General Provisions ...........................................................................3 B. Contents ofthe Request for Quotation and Information Document...........3 2. Content of the Document .................................................................3 C. Preparation of the Request for Quotation and Information........................3 3. Language ..........................................................................................3 4. Documents making up the Offer ......................................................3 5. Price .................................................................................................3 6. Supply Currency ..............................................................................4 7. Tender Validity Period.....................................................................4 D. Submission of offers .........................................................................................4 8. Sealing and Marking Offers .............................................................4 9. Deadline for Submission of Bids .....................................................4 E. Opening of Bids and Evaluation .....................................................................4 10. Opening of Bids by the Contracting Authority................................4 11. Evaluation and Comparison of Offers .............................................4 F. Award of the Contract .....................................................................................5 12. Award of the Contract......................................................................5 13. Notification of Contract award ........................................................5 Section II-Letter of Request for Quotation and Information 8 Section III-Samples Annexes 9 1. Letter of Request for Quotation and Information 2. Bill of Quantity and Specifications (to be completed by the tenderer) 3. Technical specifications of supplies (to be completed by the Contracting Authority) 5. Comparative table of quotations (to be completed by the Contracting Authority) Section I-Instructions to Bidders Section I provides tenderers with the information they need to submit their quotations in accordance with the conditions laid down by the Contracting Authority. It also provides information on substituting, opening, evaluating bids, and awarding the contract. A. Introduction 1. General 1.1 The term "day" refers to a calendar day. Provisions B. Contents ofthe Request for Quotation and Information Document 2. Content of the 2.1 The bid documents describe the prospective supplies, set out the Document consultation procedures and stipulate the terms and conditions of the contract. The bid document must include the following: (a) Price quotation form; (b) Bill of Quantity and Specifications (BQS); (c) sample Letter for Request for Quotation and Information (d) sample table for comparing quotations. 2.2 The Supplier shall examine the instructions, conditions and specifications in the Tender Documents. C. Preparation of the Request for Quotation and Information 3. Language The Request for Quotation must be submitted in French or English. 4. Documents 4.1 The Request for Quotation submitted by the supplier shall include making up the the following duly completed documents: Offer (a) the completed, dated and signed offer letter (b) the Bill of Quantity and Specifications duly completed, dated and signed (b) the draft contract letter, completed, dated and signed 5. Price 5.1 The bidder shall specify

FAQs

What documents must be included in the bid offer?

The bid must include a completed, dated, signed offer letter, a duly completed Bill of Quantity and Specifications, and a draft contract letter completed, dated, and signed.

In which language must the Request for Quotation be submitted?

The Request for Quotation must be submitted in French or English.

How are offers submitted and what must they be marked with?

Suppliers must place original and copies in a sealed envelope addressed to the Contracting Authority, bearing the contract name, title, and bid number as indicated in the Request for Quotation letter.

Sep 12, 2026

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