Bonfire Pricing Sheet and BidTables - Setup and Vendor Evaluation

Sep 12, 2026

Guidance for setting up and using Bonfire Pricing Sheets and BidTables to structure bid submissions, manage pricing line items, and support evaluation workflows. Covers when to use a Pricing Sheet versus BidTables, key setup steps during project creation and mapping to Requested Information, and how vendors complete templates via Excel or in-browser submissions. Includes preview and download guidance for vendor response templates, plus evaluator access patterns such as order list review and scorecard tabulation, along with common FAQs about feature behavior and column limitations.

LanguageEnglish

CategoryForms

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Overview & Highlights

Pricing Sheet and BidTables Checklist

Pricing Sheet Setup

Pricing Sheet Access

Request the Pricing Sheet from Vendors

BidTable Setup

BidTable Creation

Requesting the BidTable from Vendors

Preview the BidTable (Vendor Response Template)

Vendor Submission Options

Vendor’s Perspective

Evaluator’s Perspective

BidTables and Pricing Sheet

Frequently Asked Questions

# Bonﬁre Pricing Sheet and BidTables Overview & Highlights Things to consider when using a BidTable or Pricing Sheet: ● A project can have either a Pricing Sheet OR BidTable(s), not both ● A BidTable cannot be edited once there are submissions against it ● If there are already vendor submissions associated with a Pricing Sheet, the project ownerwill not be able to delete vendor columns that have already been setup # Quick Resources Bonﬁre Resources/Articles: For help with speciﬁc BidTable or Pricing Sheet features and processes, check out these Bonﬁre Support articles: ● Pricing Sheet ● Creating a BidTable ● How do Vendors ﬁll out a BidTable (Excel) ● How do Vendors ﬁll out a BidTable (In Browser) ● Evaluating a Project with a BidTable Bonﬁre Interactive Ltd. | GoBonﬁre.com/Training GoBonﬁ re.com # Pricing Sheet and BidTables Checklist ## Pricing Sheet Setup Setup - Deﬁne Your Project Draft Page ❏ Check off “Pricing Sheet” during Project Creation, or use the Actions drop-down on the Project Detailspage → Edit Project to add one to an existing project. ## Pricing Sheet Access ❏ You can access the Pricing Sheet from the Requested Information section. This is where you can addyour line items and additional Buyer or Vendor columns as required. Bonﬁre Interactive Ltd. | GoBonﬁre.com/Training GoBonﬁ re.com ## Request the Pricing Sheet from Vendors ❏ Map the Pricing Sheet to Requested Information. ## BidTable Setup Setup - Project Creation Wizard ❏ If you have BidTables enabled on your portal, every project will include a BidTable tab within RequestedInformation by default. This is where you can view, edit and add BidTables to your project. ## BidTable Creation ❏ Once you create a BidTable, you can edit the name, add a custom description and instructions, and set upadditional columns as needed. Bonﬁre Interactive Ltd. | GoBonﬁre.com/Training GoBonﬁ re.com ❏ You can add each line item manually, or utilize Bonﬁre’s Bulk Import functionality to speed up the processfor bids with multiple line items. ## Requesting the BidTable from Vendors ❏ Map the BidTable to Requested information to ensure that vendors upload a completed template as partof their submission. Be sure to make the BidTable visible to the relevant Evaluation Group and set up anyCriteria as needed. ## Preview the BidTable (Vendor Response Template) ❏ If you set up your project with the Classic Submission Type, you can preview the BidTable ResponseTemplate once it is mapped to Requested Information. This is great practice to ensure that your BidTableis set up correctly before the project opens. You can download the template by going to the BidTables tabwithin Requested Information and clicking on the Actions drop-down and selecting“Download VendorTemplate.” Bonﬁre Interactive Ltd. | GoBonﬁre.com/Training GoBonﬁ re.com ## Vendor Submission Options ### Excel Submission Type ❏ Vendors will be asked to download a template, ﬁll it out in Microsoft Excel and upload it into Bonﬁre as aRequested Information ﬁle. This type is great for BidTables or Pricing Sheets with more than 20 items. ### Browser Submission Type ❏ Vendors will be asked to ﬁll in an online pricing table. This type is great for BidTables or Pricing Sheetswith less than 20 items. ## Vendor’s Perspective ### Excel Submission Type ❏ Vendors can download the template under the Requested Information section on the project’s opportunitypage, ﬁll it out and save it so that it can be uploaded into Bonﬁre alongside their other submissiondocuments. ### Browser Submission Type ❏ Vendors will need to click the “Prepare Your Submission” button from the opportunity page before havingaccess to the pricing table. They will need to ﬁll out the pricing table on the same page as they uploadtheir other submission documents. This means that vendors should not wait until the last minute to starttheir submission. Bonﬁre Interactive Ltd. | GoBonﬁre.com/Training GoBo

FAQs

Can a project use both a Pricing Sheet and BidTable(s) at the same time?

No. A project can have either a Pricing Sheet OR BidTable(s), not both.

How can vendors submit a BidTable using the Excel submission type?

Vendors download a template, fill it out in Microsoft Excel, and upload it into Bonfire as a Requested Information file.

What are the default columns in a Pricing Sheet and can they be edited or removed?

The default Pricing Sheet columns cannot be edited or deleted: Item Name, Quantity Required, Unit Price, and Total Cost.

Sep 12, 2026

Upload by Ben Jamin