COSTARS-35 Furniture and Window Treatments - Bid Item Workbook - Instructions to Complete Bid Item Workbook Tabs

Sep 21, 2026

BID ITEM WORKBOOK for COSTARS-35 Furniture and Window Treatments with mandatory instructions for completing workbook tabs at the bottom of each page. The workbook collects bidder/contractor identifying information, vendor number, point of contact details, website address, and requires fully answering questions and completing ancillary service terms when offered. It also covers service area selection, product category and manufacturer listings, and bid item sheet pricing data, including pricing standards, price list identification, and required supporting documents for submission and rejection criteria.

LanguageEnglish

CategoryForms

FormatPDF

Pages10

Reading Time4 min

AccessFree to download

BID ITEM WORKBOOK

Documents Required to Be Submitted (Checklist)

BIDDER/CONTRACTOR Data TAB

Questions TAB

Service Area TAB

Product Category/Manufacturer List TAB

Ancillary Services TAB

Bid Item Sheet TAB

Documents Required to Be Submitted (Instructions)

BID ITEM WORKBOOK COSTARS-35 Furniture and Window Treatments INSTRUCTIONS TO COMPLETE BID ITEM WORKBOOK TABS LOCATED AT BOTTOM OF PAGE. This is a BID ITEM WORKBOOK to assist you in the bidding process. COMPLETION OF THIS WORKBOOK IS MANDATORY. | DOCUMENTS REQUIRED TO BE SUBMITTED WITH BID ITEM WORKBOOK (CHECKLIST) TAB | | --- | |
Please use the CHECKLIST provided to assist you in the bidding process. | | | | BIDDER/CONTRACTOR DATA TAB
NAME – In the spaces provided, the bidder shall enter the name (both legal name and D/B/A name, if applicable) for each of the following: (a) the Bidder/Contractor; (b) send purchase order(s) to; and (c) send payment(s) to. If the legal name registered with the IRS is different than the stated name, then both the legal name and the D/B/A name are required.
ADDRESS – In the spaces provided, the bidder shall enter the address for each of the following: (a) the Bidder/Contractor; (b) send purchase order(s) to; and (c) send payment(s) to.
VENDOR NUMBER – In the space provided, the bidder shall enter the six-digit vendor number issued by the Commonwealth to the Bidder/Contractor (refer to Attachment A, Doing Business with the Commonwealth , for guidance) .
POINT OF CONTACT – In the spaces provided, the bidder shall enter the name, telephone number, fax number and E-mail address of the Point of Contact ("POC") for each of the following: (a) the Bidder/Contractor; (b) placing purchase orders, and (c) making payment.
BIDDER'S GENERAL WEBSITE ADDRESS- In the space provided, the bidder shall enter its General Website Address. | | | | QUESTIONS TAB
BIDDERS/CONTRACTOR'S LEGAL NAME- In the space provided, the bidder shall enter its legal name.
QUESTIONS – The bidder shall fully answer ALL questions. Use the COMMENTS area when necessary to explain or clarify your response to a question.
LIST OF AUTHORIZED DEALERS- If the bidder answers "Yes" to question number 8, the bidder shall also complete and submit the List of Authorized Dealers. | | | | SERVICE AREA TAB
BIDDERS/CONTRACTOR'S LEGAL NAME- In the space provided, the bidder shall enter its legal name.
SERVICE AREA BOXES-The bidder shall click the appropriate box(es) for the location(s) where the bidder is offering to make contract sales. | | | | PRODUCT CATEGORY/MANUFACTURER LIST TAB
BIDDERS/CONTRACTOR'S LEGAL NAME- In the space provided, the bidder shall enter its legal name.
PRODUCT CATEGORY/MANUFACTURERS-The bidder must identify the product category(ies) and manufacturer line(s) for the items that the bidder is offering. | | | | ANCILLARY SERVICES TAB
BIDDERS/CONTRACTOR'S LEGAL NAME- In the space provided, the bidder shall enter its legal name.
ANCILLARY SERVICES -A Contractor may choose to offer ancillary services in conjunction with the products it provides to the Purchaser. However, any ancillary services offered must be: (1) expressly authorized in the original IFB/Contract,(2) directly related to the delivery, installation or normal use of the product or component parts purchased,(3) limited to the actual product or component parts purchased, and (4) initiated/ordered at the time of product purchase. Stand-alone services and services for products not purchased from this supply Contract, including existing equipment for which component parts from this contract are purchased, are not within the scope of this supply Contract. The Department of General Services reserves the right to determine which ancillary services shall be included in any contract. | | | | BID ITEM SHEET TAB (The Bid Item Workbook should contain a separate Bid Item Sheet for each manufacturer’s price list or cost sheet.)
BIDDERS/CONTRACTOR'S LEGAL NAME- In the space provided, the bidder shall enter its legal name.
MANUFACTURER – In the space provided, the bidder shall enter the manufacturer's name.
PRICING STANDARD – The bidder shall identify the pricing standard, either the manufacturer's or distributor's most rec

FAQs

What is the purpose of the BID ITEM WORKBOOK in the bidding process?

It assists bidders during the bidding process, and completion of the workbook is mandatory.

What information must be provided in the BIDDER/CONTRACTOR DATA tab?

The bidder must enter legal name and D/B/A names if applicable, addresses for ordering and payments, a six-digit vendor number, point of contact details, and its general website address.

How are ancillary services handled if a contractor chooses to offer them?

Ancillary services must be expressly authorized in the original IFB/Contract, directly related to delivery/installation/normal use, limited to purchased items, and initiated/ordered at the time of product purchase; stand-alone services and services outside the purchased scope are not included.

Sep 21, 2026

Upload by Riley West