Blue 2.2.20 Meeting Room 3 - Meeting room system operation guide

Sep 15, 2026

Operation guide for a Blue 2.2.20 Meeting Room 3 touchscreen-based control system. Covers startup flow, touchscreen power-save behavior, and navigation from Welcome to the Main Page. Explains adjusting room lights and audio volume, including mute. Provides steps for enabling and returning keyboard, mouse, and multiple microphones in the equipment rack. Includes procedures for presenting from the room PC, a connected laptop via HDMI with external-display settings, and free-to-air digital TV. Finishes with correct system shutdown guidance to protect equipment longevity and directs users to Teaching Space Support.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages3

Reading Time8 min

AccessFree to download

Introduction

Start-up

Lights

Volume

Keyboard, mouse and microphones

Personal Computer (PC) Presentation

PC Presentation Procedure

Laptop Presentation

Connecting a Laptop

Laptop Presentation Procedure

TV Presentation

TV Presentation Procedure

Shutdown

Shutdown steps

Assistance

Blue 2.2.20 Meeting Room 3 Introduction This section introduces users to basic system operation procedures using the touchscreen. The start-up procedure is referred to throughout the manual as the starting point for most operations. Start-up The touch screen remains powered on indefinitely. If left unattended, the touchscreen will revert to power-save mode and the screen will go blank. To begin, simply touch the screen’s surface and the Welcome page will load. Press the screen again to load the system’s Main Page. Lights The room lights can be adjusted at any time by using the Lights column controls. For convenience, the lighting controls are located on the left side of the screen. Press a Lights icon to turn on the lights, dim the lights, or turn off the lights. Volume The room volume level can be adjusted at any time by using the Volume column controls. For convenience, the volume controls are located on the right side of the screen. Press the Volume icons to adjust the volume level. Press the mute icon to turn off the sound. Keyboard, mouse and microphones Keyboard, mouse and microphones are kept in the equipment rack. Use the equipment labelled Gallery. 1. Turn the keyboard on via the on/off button located on the back of the keyboard. 2. Turn the hand held microphone on via the on/off button located at the base. 3. Turn the lapel microphone on via the on/off button located at the top. To ensure the equipment is ready for use by the next lecturer/presenter 1. Turn the keyboard off via the on/off button located on the back of the keyboard 2. Dock the mouse back into the docking station. 3. Dock the hand held and lapel microphone back into the docking station lining up the recharging so the charge lights are activated. Personal Computer (PC) Presentation The audio-visual system is equipped to display computer presentations from the room PC. PC Presentation Procedure Select the PC icon from the Source Selection row. Laptop Presentation The audio-visual system is equipped to display computer presentations from a connected laptop. An input supports video and stereo audio using an HDMI cable. Connecting a Laptop 1. Connect a laptop to the input using an HDMI cable. 2. Turn on the laptop. 3. Configure the laptop to direct the video image to an external video display. Switching to an external display is usually done using one of the Function keys (E.g. Function + F3 or F5) . Consult the laptop’s help files for more information. Laptop Presentation Procedure Select the Laptop icon from the Source Selection row. TV Presentation The audio-visual system features free-to-air digital television TV Presentation Procedure 1. Select the TV icon from the Source Selection row. 2. Select a channel from the keypad. Shutdown To shutdown the audio-visual system, press the System icon located on the top right of the touch screen. A pop-up screen will appear. To turn off the system, press the Yes icon. Press the No icon to return to the audiovisual system. NOTE: Letting the system go to sleep by itself only powers down the touch panel screen, it does not turn off the audio-visual equipment. To turn off the equipment, shutdown the system properly using the touch screen panel. This will extend the life of the audio-visual equipment. For assistance, please contact Teaching Space Support, ITMS 8946 6291

FAQs

How do I start using the touchscreen control system?

Touch the screen to load the Welcome page, then press the screen again to open the Main Page. If it is left unattended, it may enter power-save mode and the screen blanks.

How can I adjust lights and audio during a session?

Use the Lights column controls to turn lights on, dim, or turn off. Use the Volume column controls to adjust volume and press the mute icon to turn off sound.

What is the correct procedure to prepare equipment for the next presenter?

Turn the keyboard off, dock the mouse back into its station, and dock the handheld and lapel microphones back into the docking station aligned so the recharging charge lights activate.

Sep 15, 2026

Upload by Ava Thompson