Orange 12.1.04 Community Room - Operating Guide - Touchscreen Setup, Audio, and Video Conferencing

Sep 15, 2026

Orange 12.1.04 Community Room provides step-by-step operation procedures for touchscreen-based system use, from start-up and main page access to keyboard and mouse activation. The guide covers room audio control, including volume adjustment, muting behavior, and visual indicators. It explains how to present from a rack PC or HDMI-connected laptop, including display blanking and external display configuration. It further details manual video conference dialing, phone book use, privacy audio controls, sending content, camera positioning with presets, ending calls, and proper shutdown to preserve equipment lifespan.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

Introduction

Start-up

Keyboard and mouse

Volume

PC Presentation

PC Presentation Procedure

Laptop Presentation

Connecting a Laptop

Video Conference Dialling

VC Dialling Procedure

Video Conference Phone Book

VC Phone Book Procedure

Video Conference Send Content

VC Send Content Procedure

Video Conference Camera

VC Camera Procedure

End Video Conferencing

Shutdown

Orange 12.1.04 Community Room Introduction This section introduces users to basic system operation procedures using the touchscreen. The start-up procedure is referred to throughout the manual as the starting point for most operations. Start-up The touch screen remains powered on indefinitely. If left unattended, the touchscreen will revert to power-save mode and the screen will go blank. 1. Simply touch the screen’s surface and the Welcome page will load. 2. Press the screen again to load the system’s Main Page. Keyboard and mouse The keyboard and mouse are kept in the equipment rack. To use the equipment 1. Turn the keyboard on via the on/off button located on the back of the keyboard. 2. Turn the mouse on via the on/off button located on the base of the mouse. Volume The room volume level can be adjusted at any time by using the Volume column controls. For convenience, the volume controls are located on the right side of the screen. Press the Volume icons to adjust the volume level. Press the Mute icon to turn off the sound , pressing the Mute button a second time turns the sound back on. If the Mute button is red this indicated the sound is off. Personal Computer (PC) Presentation The audio-visual system is equipped to display computer presentations from the Personal Computer located in the equipment rack. PC Presentation Procedure 1. Select the Presentation or Video Conference tab. 2. Select the Rack PC icon. 3. Press the Blank icon to blank the display. 4. To connect a memory stick, connect it to the house PC. Laptop Presentation The audio-visual system is equipped to display computer presentations from a connected laptop. A table input supports video and stereo audio using an HDMI cable. Connecting a Laptop 1. Select the Presentation or Video Conference tab. 2. Connect a laptop to the wall port using HDMI cable. 3. Turn on the laptop. 4. Configure the laptop to direct the video image to an external video display. Switching to an external display is usually done using one of the Function keys. (E.g. Function + F3 or F5) . Consult the laptop’s help files for more information. Video Conference Dialling The system features video conference dialling that allows manual dialling and calling of video conference calls. VC Dialling Procedure 1. Press the Video Conference tab. 2. Select the Dialling icon. 3. Enter the contact number/address using the numeric keypad 4. Press the Call icon to connect the call. 5. Use the Privacy icon to disable outgoing audio. 6. Use the Volume controls to adjust the incoming volume level. 7. To access the Pop up Keyboard press the grey box above the key pad. 8. Press the Remote icon to display simulated remote control icons. 9. Press the End icon to disconnect the call. Video Conference Phone Book The video conferencing system features an integrated Phone Book. The phone book provides a convenient way of establishing calls without needing to manually type long contact numbers. VC Phone Book Procedure 1. Press the Video Conference tab. 2. Select the Add Book icon. 3. Select one of the contact icons to bring up the contact’s name and number. 4. Use the Next or Prev icons to scroll through the phone book. Use the First << or Last >> icons to jump to the beginning or end of the phone book. 5. Press the Call icon to connect the call. 6. Use the Privacy icon to disable outgoing microphone audio. 7. Use the Volume controls to adjust the incoming volume level. 8. Press the End icon to disconnect the call. Video Conference Send Content The video conferencing system allows users to select and control the near-end PC and laptop inputs and send a presentation. VC Send Content Procedure 1. Press the Video Conference tab. 2. Select the Send Content icon. 3. Select the PC icon or the Laptop icon. 4. Press the Send Content icon to send a presentation. 5. Press the Stop Sending icon to stop se

FAQs

How do users start the Orange 12.1.04 Community Room system from the touchscreen?

Touch the screen to load the Welcome page, then press the screen again to open the Main Page. The touchscreen stays powered on indefinitely, and will blank if it enters power-save mode.

How can room volume be adjusted and muted?

Use the Volume controls on the right side of the screen and press the Volume icons to change level. Press the Mute icon to turn sound off, and press again to restore sound; a red Mute button indicates sound is off.

What are the steps to make and end a video conference call?

Open the Video Conference tab, choose Dialling, enter the contact number/address, and press Call. During the call, use Privacy and Volume controls as needed; press the End icon to disconnect and confirm with Yes or resume with No.

Sep 15, 2026

Upload by Emma Wilson