Blue 2.2.05 Meeting Room 2 - User Operation Guide - Touchscreen

Sep 15, 2026

Operational guide for the Blue 2.2.05 Meeting Room 2 audio-visual control system, focusing on touchscreen-based workflows. Covers start-up and return to the main page, plus controlling room lighting and audio volume, including mute functionality. Explains how to power and dock keyboard, mouse, and microphones for the next lecturer. Provides procedures for presenting from the room PC and from a connected laptop via HDMI, and details audio conference dialling, phone book usage, privacy, volume, call management, and proper shutdown.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

Introduction

Start-up

Lights

Volume

Keyboard, mouse and microphones

Personal Computer (PC) Presentation

Laptop Presentation

Connecting a Laptop

Laptop Presentation Procedure

Audio Conference Dialling

AC Dialling Procedure

Audio Conference Phone Book

AC Phone Book Procedure

End Audio Conferencing

Shutdown

Blue 2.2.05 Meeting Room 2 Introduction This section introduces users to basic system operation procedures using the touchscreen. The start-up procedure is referred to throughout the manual as the starting point for most operations. Start-up The touch screen remains powered on indefinitely. If left unattended, the touchscreen will revert to power-save mode and the screen will go blank. To begin, simply touch the screen’s surface and the Welcome page will load. Press the screen again to load the system’s Main Page. Lights The room lights can be adjusted at any time by using the Lights column controls. For convenience the lighting controls are located on the left side of the screen. Press a Lights icon to turn on the lights, dim the lights, or turn off the lights. Volume The room volume level can be adjusted at any time by using the Volume column controls. For convenience, the volume controls are located on the right side of the screen. Press the Volume icons to adjust the volume level. Press the Mute icon to turn off the sound. Keyboard, mouse and microphones Keyboard, mouse and microphones are kept in the equipment rack. Use the equipment labelled Gallery. 1. Turn the keyboard on via the on/off button located on the back of the keyboard. 2. Turn the hand held microphone on via the on/off button located at the base. 3. Turn the lapel microphone on via the on/off button located at the top. To ensure the equipment is ready for use by the next lecturer/presenter 1. Turn the keyboard off via the on/off button located on the back of the keyboard 2. Dock the mouse back into the docking station. 3. Dock the hand held and lapel microphone back into the docking station lining up the recharging so the charge lights are activated. Personal Computer (PC) Presentation The audio-visual system is equipped to display computer presentations from the room PC. PC Presentation Procedure Select the PC icon from the Source Selection row. Laptop Presentation The audio-visual system is equipped to display computer presentations from a connected laptop. An input supports video and stereo audio using an HDMI cable. Connecting a Laptop 1. Connect a laptop to the input using an HDMI cable. 2. Turn on the laptop. 3. Configure the laptop to direct the video image to an external video display. Switching to an external display is usually done using one of the Function keys (E.g. Function + F3 or F5) . Consult the laptop’s help files for more information. Laptop Presentation Procedure 1. Select the Laptop icon from the Source Selection row. Audio Conference Dialling The system features audio conference dialling that allows manual dialling and calling of audio conference calls. AC Dialling Procedure 1. Press the Audio Conference tab. 2. Select the Dialing icon. 3. Enter the contact number/address using the numeric keypad or keypad icon. 4. Press the Call icon to connect the call. 5. Use the Privacy icon to disable outgoing audio. 6. Use the Volume controls to adjust the incoming volume level. 7. Press the Flash icon to add another party to the conference call. 8. Press the End icon to disconnect the call. 9. Press the Answer icon to accept an incoming call. Audio Conference Phone Book The audio conferencing system features an integrated Phone Book. The phone book provides a convenient way of establishing calls without needing to manually type long contact numbers. AC Phone Book Procedure 1. Press the Audio Conference tab. 2. Select the Phonebook icon. 3. Select one of the contact icons to bring up the contact’s name and number. 4. Use the Next or Prev icons to scroll through the phone book. Use the First << or Last >> icons to jump to the beginning or end of the phone book. 5. Press the Call icon to connect the call. 6. Use the Privacy icon to disable outgoing microphone audio. 7. Use the Volume controls to adjust the incoming volume level. 8. Press

FAQs

How do I wake the system after it enters power-save mode?

Touch the screen to load the Welcome page, then press again to open the system’s Main Page.

How can I control lighting and room audio during a session?

Use the Lights column icons to turn on, dim, or turn off lights. Use the Volume column icons to adjust volume and the Mute icon to disable sound.

What is the proper process to prepare the equipment for the next lecturer?

Turn the keyboard off, dock the mouse back into its station, and dock the hand held and lapel microphones so the recharging charge lights activate.

How do I end an audio conference and shut down the system correctly?

On the Dialling page or Phone Book page, press the End icon and confirm with Yes to disconnect all calls and exit the mode. For shutdown, press the System icon, then Yes to turn off; using sleep only powers down the touch panel and does not turn off the equipment.

Sep 15, 2026

Upload by Ava Thompson