Dual Collaborative Room - Touch Screen System Operation Guide - Shutdown and Presentation Setup

Sep 15, 2026

Guide for operating a dual collaborative room audiovisual system using the touch screen interface. Covers start-up behavior, loading the Welcome and Main pages, and basic hardware setup for keyboard, mouse, and microphones. Explains room volume adjustment, camera control, and multiple presentation modes including PC, laptop/document camera via HDMI, wireless presenter, and iPad projection. Includes LCD-specific workflows and proper shutdown steps to power down equipment correctly and keep devices ready for the next user, with IT technical support contact details.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

Introduction

Start-up

Keyboard, mouse and microphones

Volume

Cameras

Camera Control Procedure

Smart Board Tab

PC Presentation

Laptop / Document Camera Presentation

Wireless Presentation

iPad Presentation

LCD Tab

LCD Presentation

LCD Local HDMI

Shutdown

Dual Collaborative Room Introduction This document introduces users to basic system operation procedures using the touch screen. Start-up The touch screen remains powered on indefinitely. If left unattended, the touchscreen will revert to power-save mode and the screen will go blank. To begin, simply touch the screen’s surface and the Welcome page will load. Press the screen again to load the system’s Main Page. Keyboard, mouse and microphones Keyboard, mouse and microphones are kept in the drawer of the white cupboard. 1. Turn the keyboard on via the on/off button located on the back of the keyboard. 2. Turn the hand held microphone on via the on/off button located on the front. 3. Turn the lapel microphone on via the on/off button located on the front. Volume The room volume level can be adjusted at any time by using the Volume column controls. For convenience, the volume controls are located on the right side of the screen. Press the Volume icons to adjust the volume level. Press the Mute icon to turn off the sound. Cameras The system features two video cameras which are connected to the rack PC via USB cables. Camera Control Procedure 1. Press the Cameras icon. 2. Select the Front Camera icon or the Rear Camera icon. 3. Use the 􀁣 􀁤 􀁥 􀁦 and Zoom icons to position the camera. 4. Select a Preset icon to position the camera to a pre-configured position. 5. Press the Done icon to close the pop-up window. Smart Board Tab PC Presentation The audio-visual system is equipped to display computer presentations from the PC located in the equipment rack. PC Presentation Procedure 1. Select the Smart Board tab 2. Select the PC icon. 3. Press the Blank icon to blank the display. 4. To connect a memory stick , use the USB hub located in the white cupboard draw. Laptop / Document Camera Presentation The audio-visual system is equipped with an HDMI input allowing the user to connect a laptop computer or a document camera. Laptop / Document Camera Presentation Procedure 1. Select the Smart Board tab or the LCD tab. 2. Select the Laptop / Doc Cam icon. 3. Press the Blank icon to blank the display. Connecting a Laptop / Document Camera 1. Connect a laptop/document camera to the input using an HDMI cable 2. Turn on the laptop or document camera. 3. Configure the laptop to direct the video image to an external video display. Switching to an external display is usually done using one of the Function keys (E.g. Function + F3 or F5) . Consult the laptop’s help files for more information. 4. Use the document camera controls to operate the device. Wireless Presentation The audio-visual system is equipped with a wireless presenter to allow the user to present using a wireless laptop computer. Downloading Wireless Presenter Software (only required the first time) See Instruction sheet:-Wireless Presenter iPad Presentation The audio-visual system allows the user to connect an Apple iPad for presentation. The iPad is only projected onto the Smart Board iPad Presentation Procedure 1. Select the Smart Board tab 2. Select the iPad icon 3. Select the Epson iProjection icon located on the iPad. See Instruction sheet:- Epson iProjection – Apple iPhone and iPad LCD Tab LCD Presentation By default the audio-visual system will display the selected option of the Smart Board tab on both the interactive whiteboard and LCD. Complete the following to display separate presentations on the Smart board and LCD. For example:- 1. Select the Smart board tab for the input to display the presentation on the Smart board. 2. Select the LCD tab for the input to display the presentation on the LCD. Follow Smart board Presentation Procedure 1. Select the LCD tab. 2. Select the Follow Smart board icon. 3. Press the Blank icon to blank the display. LCD Local HDMI There is a HDMI wall plate underneath the LCD screen this allows a HDMI device like a l

FAQs

How do you start up the Dual Collaborative Room system using the touch screen?

Touch the screen surface to load the Welcome page, then press the screen again to load the system’s Main Page.

How can you adjust volume and mute audio in the room?

Use the Volume column controls on the right side of the screen; press Volume icons to adjust and press the Mute icon to turn off sound.

What is the correct shutdown procedure to power off the audiovisual equipment?

Press the Shutdown icon on the top right of the touch screen and then press Yes to confirm; use No only to return. Sleep mode only powers down the touch panel, not the audio-visual equipment.

Sep 15, 2026

Upload by Ava Thompson