Tender Document - Appointment of a Service Provider for the Enhancement and Expansion of Boardroom Video Collaboration Solution - RFB C-BRTA/HO/0086

Sep 12, 2026

RFB C-BRTA/HO/0086 outlines the procurement requirements for appointing a service provider to enhance and expand a boardroom video collaboration solution. The tender sets fixed key dates including the non-compulsory briefing session, closing date and time, and a 90-day validity period from closing. It specifies submission rules for bid responses, including hand delivery or courier to the designated bid box at the Cross Border Road Transport Agency reception, with signing of the delivery register. Bidder conditions cover completion rules, compliance declarations, and responsibility for accurate pricing and fulfillment.

LanguageEnglish

CategoryLetters

FormatPDF

Pages63

Reading Time22 min

AccessFree to download

Conditions and Undertakings by Bidder

Bid Conditions

General Conditions of Contracts

Terms of Reference Annexures

Annexure A: SBD 1- Invitation to Bid

Annexure B: SBD 4- Declaration of Interest

Annexure C: SBD 6.1 – Preference Claim Form in Terms of the Preferential Procurement Regulation 2017

Annexure D: SBD 7- Contract Form

Annexure E: A List of Projects Successfully Completed

Annexure F: A List of Project Team Members

| RFB NUMBER: | C-BRTA/HO/0086 | | --- | --- | | DESCRIPTION/ PROJECT NAME: | APPOINTMENT OF A SERVICE PROVIDER FOR THE ENHANCEMENT AND EXPANSION OF BOARDROOM VIDEO COLLABORATION SOLUTION | | PUBLISH DATE: | 25 OCTOBER 2024 | | NON-COMPULSORY BRIEFING SESSION DATE | 01 NOVEMBER 2024 @ 11H00 VIA TEAMS
Join the meeting now
Meeting ID: 347 482 649 976
Passcode: gGzgsj | | VALIDITY PERIOD: | 90 DAYS FROM CLOSING DATE | | CLOSING DATE: | 25 NOVEMBER 2024 | | CLOSING TIME: | 11H00 am | | BID RESPONSES MUST BE HAND DELIVERED / COURIERED
TO: | CROSS BORDER ROAD TRANSPORT AGENCY
350 WITCH-HAZEL AVENUE, ECO POINT OFFICE PARK, BLOCK A, ECO-PARK,
CENTURION
PRETORIA (Bid Box at Reception)
NB: Bidders must ensure that they sign the register at the reception when delivering their bids | | ATTENTION: | SUPPLY CHAIN MANAGEMENT | | TENDER ENQUIRIES | All enquiries and technical questions relating to this tender may be submitted via email [to](to tenders@cbrta.co.za .The)[ ](to tenders@cbrta.co.za .The)[tenders@cbrta.co.za](to tenders@cbrta.co.za .The)[ .The](to tenders@cbrta.co.za .The)[ ](to tenders@cbrta.co.za .The)closing date for submission of questions is on 12 November 2024 at 15h00 pm. | BIDDER NAME: • Bidders should ensure that Bids are delivered in time to the correct address. If the bid is late, it shall not be accepted for consideration. • The C-BRTA reception is accessible from (07h30 to 16h00); 5 days a week (Monday to Friday) . • Bidders must ensure that they sign the register at the reception when delivering Bids. • Bidders must advise their couriers of the instruction above to avoid misplacement of bid responses. TABLE OF CONTENTS FOR RFB: CBRTA/HO/0086 1. CONDITIONS AND UNDERTAKINGS BY BIDDER 2. BID CONDITIONS 3. GENERAL CONDITIONS OF CONTRACTS 4. TERMS OF REFERENCE ANNEXURES: ANNEXUREA: SBD 1- INVITATION TO BID ANNEXURE B: SBD 4-DECLARATION OF INTEREST ANNEXURE C: SBD 6.1 – PREFERENCE CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATION 2017 ANNEXURE D: SBD 7-CONTRACT FORM ANNEXURE E: A LIST OF PROJECTS SUCCESSFULLY COMPLETED ANNEXURE F: A LIST OF PROJECT TEAM MEMBERS 1. Conditions and Undertakings by Bidder • The Bid forms should not be retyped, but photocopies may be prepared and used. o However, only documents with the original signature in black ink shall be accepted. Additional offers against any item should be made on a photocopy of the page in question. o Black ink should be used when completing Bid documents. o Bidders should check the numbers of the pages to satisfy themselves that none is missing or duplicated. CBRTA will accept NO liability in regard to anything arising from the fact that pages are missing or duplicated. o I/We hereby Bid to supply all or any of the supplies and/or to procure all or any of the services described in the attached documents to CBRTA on the terms and conditions and in accordance with the specifications stipulated in the Bid documents (and which shall be taken as part of, and incorporated into, this Bid) at the prices inserted therein. o I/We agree that the offer herein shall remain binding upon me/us and open for acceptance by CBRTA during the validity period indicated and calculated from the closing hour and date of the Bid; o the laws of the Republic of South Africa shall govern the contract created by the acceptance of my/our Bid and that I/we choose domicilium citandi et executandi in the Republic as indicated below; and NB: BIDDERS TERMS AND CONDITIONS ARE NOT ACCEPTABLE. • I/We furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our Bid that the price(s) and rate(s) quoted cover all the work/item(s) specified in the Bid documents and that the price(s) and rate(s) cover all my/our obligations under a resulting contract and that I/we accept that any mistakes regarding price(s) and calculations will be at my/our risk. • I/We hereby accept full re

FAQs

What is the RFB number and project description?

The RFB number is C-BRTA/HO/0086. The project is the appointment of a service provider for the enhancement and expansion of a boardroom video collaboration solution.

When is the tender closing date and what is the submission requirement?

The closing date is 25 November 2024 at 11H00. Bid responses must be hand delivered or couriered to the specified bid box at the C-BRTA reception.

What does “Comply”, “Not Comply”, and “Partial” mean for bidder responses?

Responses must explicitly state one of the compliance levels. “Comply” indicates full acceptance, “Not Comply” indicates rejection and results in disqualification, and “Partial” must be supported with documentation or it is evaluated as “Non Comply” and disqualified.

Sep 12, 2026

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