SAWS-281 - Invitation to Bid - Appointment of a service provider

Sep 24, 2026

Invitation to bid for the appointment of a service provider to deliver a document storage and data archiving solution for a period of five years. The bid specifies SAWS bid number SAWS-281/22, a closing deadline of 11h00 on 5 August 2022, and a validity period of 60 days from the closing date. It includes guidance for compulsory submission requirements, bid-box delivery address, briefing session details, and written enquiry cut-off dates, along with instructions for completing supplier information forms and submitting proposals in two envelopes.

LanguageEnglish

CategoryLetters

FormatPDF

Pages64

Reading Time22 min

AccessFree to download

Invitation to Bid

Supplier Information

Terms and Conditions for Bidding

Bid Submission

Enquiries

Bid Number : SAWS-281/22 Appointment of a service provider for the provision of a document storage and data archiving solution for a period of five (5) years. Closing Date and Time: 11h00 on 5 August 2022 Validity Period: 60 days from closing date of bid BRIEFING SESSION | Date: | N/A | | --- | --- | | Time: | N/A | | Venue: | N/A | | Compulsory: | N/A | | BID DOCUMENTS MUST BE DEPOSITED IN THE BID BOX WHICH IS SITUATED AT: | | --- | | South African Weather Service
Eco Glades Block 1B
Cnr. Olievenhoutbosch and Ribbon Grass Streets
Centurion, 0157 | ENQUIRIES: Any clarification required by a bidder regarding the meaning or interpretation of the document or any aspect concerning the submission is to be requested in writing from: SCM: Acquisition Department South African Weather Service Email: [bids@weathersa.co.za](bids@weathersa.co.za) Any enquiries relating to this bid must be submitted on/or before: 26 July 2022 The South African Weather Service (SAWS) will respond to enquiries on/or before: 28 July 2022 Contents Invitation to Bid General Conditions of Contract (GCC)…………………………………………………………………. Bidder’s Disclosure Preference points claim form in terms of the Preferential Procurement Regulations………… Pricing Schedule …………………………………………………………………………………….…….. Specifications / Terms of Reference …………………………………………………………………… POPIA Supplier Notice and Consent form.…………………………………………………………… Annexure A Annexure B Annexure C Annexure F Annexure G Annexure H Annexure i PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF SOUTH AFRICAN WEATHER SERVICE 1 SUPPLIER INFORMATION The following section must be completed by the bidder. Failure to do so may result in the offer being rejected. | NAME OF BIDDER | | | | | | | | --- | --- | --- | --- | --- | --- | --- | | POSTAL ADDRESS | | | | | | | | STREET ADDRESS | | | | | | | | TELEPHONE NUMBER | CODE | | | NUMBER | | | | CELLPHONE NUMBER | | | | | | | | FACSIMILE NUMBER | CODE | | | NUMBER | | | | E-MAIL ADDRESS | | | | | | | | VAT REGISTRATION NUMBER | | | | | | | | SUPPLIER COMPLIANCE STATUS | TAX COMPLIANCE SYSTEM PIN: | | OR | | CENTRAL SUPPLIER DATABASE No: | MAAA | | B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE | TICK APPLICABLE BOX]
Yes No | | B-BBEE STATUS LEVEL SWORN AFFIDAVIT | | | [TICK APPLICABLE BOX]
Yes No | | [AB-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOREMES & QSEs) MUST BBE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] | | | | | | | | ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS
/SERVICES /WORKS OFFERED? | Yes No
[IF YES ENCLOSE PROOF] | ARE YOU A FOREIGN BASED SUPPLIER FOR
THE GOODS /SERVICES /WORKS OFFERED? | Yes No
[IF YES, ANSWER THE QUESTIONNAIRE BELOW] | | --- | --- | --- | --- | | QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS | | | | | IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO
DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO
DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO
DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO
IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO
IF THE ANSWER IS “NO”TO ALL OF THE ABOVE, THEN IT IS NOTA REQUIREMENT TO REGISTER FORA TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. | | | | PART B TERMS AND CONDITIONS FOR BIDDING | 1. BID SUBMISSION | | --- | | 1.1 Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.
1.2 All bids must be submitted on the official forms provided –(not to be re-typed) or in the manner prescribed in the bid document.
1.3 This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017, the

FAQs

What is the bid number and what service is being procured?

The bid number is SAWS-281/22, seeking the appointment of a service provider for a document storage and data archiving solution.

When is the bid closing date and what is the validity period?

Bids close at 11h00 on 5 August 2022, and the bid validity period is 60 days from the closing date.

How must bids be submitted under the two-envelope process?

Bidders must submit documentation in two envelopes: Envelope 1 for technical documentation and required annexures, and Envelope 2 for the pricing schedule and financial proposal.

Sep 24, 2026

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