Sweet Clover Farm Wedding Venue Contract - Venue Rental Fee(s) - Cancellation Policy - Addendum Acknowledgement

Sep 24, 2026

Wedding Venue Contract between Sweet Clover Farm LLC and clients, defining the parties’ intent to host a wedding at the venue and setting the financial and legal terms. It details venue rental fees including a $1000 non-refundable deposit, balance due timing, a $500 security deposit return process, wedding package pricing by guest count, and additional rental items. It specifies cancellation rules, weather and event-risk allocation, date-change handling, property destruction terms, and standard contract clauses covering the entire agreement, amendments, severability, waiver, venue/jurisdiction, and applicable Missouri law.

LanguageEnglish

CategoryLetters

FormatPDF

Pages6

Reading Time2 min

AccessFree to download

Venue Rental Fee(s)

Cancellations

Date Changes

Destruction of the Property

Entire Agreement, Amendment/Assignment, Severability

Waiver of Contractual Right, Venue and Jurisdiction, Applicable Law

Policies & Guidelines

Sweet Clover Farm WEDDING VENUE CONTRACT This Agreement is made effective as of , by and between SWEET CLOVER FARM LLC (hereinafter Venue”) and (hereinafter “Clients”) . The Clients represent that they desire to hold a wedding on day of at SWEET CLOVER FARM. The Clients agree as follows: 1. VENUE RENTAL FEE(S): The clients agree to pay the following VENUE RENTAL FEES: Payments may be made by (cash delivery, check, certified check or money order, payable to SWEET CLOVER FARM LLC. MAILING ADDRESS: 1435 LISKE ROAD, HERMANN, MO 65041 I. $1000 Non-Refundable deposit is due at the time of signing this contract. This payment serves to hold the venue for the specified date of event. Cancellation of the event date more than 72 hours after booking will result in forfeiture of this deposit. II. Balance is due 60 days prior to date of your event. III. $500 Security deposit (Due 30 days prior to event) to be paid by separate check, bank certified check or money order returnable to the clients within 2 weeks after the event and once the venue has been inspected for proper clean up and damages. Wear & tear beyond normal use and/or beyond the $500 security deposit may result in additional cost to be determined by Sweet Clover Farm. IV. Wedding packages: Up to 50 guests: Weekend $3000, Two-day $2700, Saturday Only $2400, Sunday Only $2000 Up to 125 guests: Weekend $3400, Two-day $3100, Saturday Only $2800, Sunday Only $2400 Up to 200 guests: Weekend $3800, Two-day $3500, Saturday Only $3200, Sunday Only $2800 V. Additional Rentals: Propane Heaters ($40 per tank), Décor’ Package $75, Linen Package up to 50 guests $125, up to 125 guests $250 and up to 200 guests $350 2. CANCELLATIONS: In the event of a cancellation within 90 days of a scheduled event, all payments made to date are nonrefundable and all outstanding payments will be due immediately. For cancellations made more than 90 days out, payments made will be refunded except the $1000 non-refundable deposit. The Clients acknowledge and understand that they are planning a mostly outdoor event and therefore, weather may impact that event. The venue is not responsible for any adverse effects on the event caused by weather or any other Act of God or individuals/events out of the venue’s control. Clients assume all weather and natural risks. Inclement weather does not constitute grounds for termination of this agreement. The venue will plan for the event to go on as scheduled and no refunds will be made. Initial 3. DATE CHANGES: In the event Clients need to change the date of the event, every effort will be made by the venue to transfer reservation to the requested new date. If the new date cannot be accommodated, the result will be determined according to the cancellation clause. Further, the clients understand that last minute changes can impact the quality of the event and that the venue is not responsible for these compromises in quality. 4. DESTRUCTION OF THE PROPERTY: In the event the venue premises shall be destroyed or rendered totally unusable by fire, windstorm or any other cause beyond the control of the venue, then this agreement shall cease and terminate as of the date of such destruction, and any deposits or rental fees paid shall then be accounted for between the venue and the clients. For purposes of this agreement,“totally unusable” will be defined as 50% or more of the premises structures being destroyed. In the event the venue is unable to perform on this agreement, all deposits and funds will be returned. If venue premises are damaged by fire, windstorm, or other cause beyond the control of the venue, so as to render the same partially unusable, but repairable in time for the event contracted in this agreement, then this agreement shall remain in effect. 5. ENTIRE AGREEMENT: This agreement contains the entire agreement between parties and there are no other promises or conditions in any other agreement, oral or written.

FAQs

When is the $1000 non-refundable deposit due, and what happens if the date is canceled?

The $1000 non-refundable deposit is due at the time of signing to hold the venue for the event date. Cancellation more than 72 hours after booking results in forfeiture of this deposit.

How are cancellations handled for events scheduled within 90 days versus more than 90 days out?

For cancellations within 90 days, all payments made are nonrefundable and outstanding payments become due immediately. For cancellations more than 90 days out, payments are refunded except the $1000 non-refundable deposit.

What is the venue’s responsibility regarding weather and outdoor-event risks?

The clients acknowledge the event is mostly outdoors and that weather may impact it. The venue is not responsible for adverse effects caused by weather or other acts beyond the venue’s control, and inclement weather does not allow termination; no refunds are made.

Sep 24, 2026

Upload by Riley West