THE ELIZABETHAN GARDENS - WEDDING/EVENTS 2022-2023 POLICIES & CONTRACT - Updated: 10/12/2022

Sep 24, 2026

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Wedding/Ev ents 2022-2023 Policies & Contract for The Elizabethan Gardens, defining the rental agreement between the Gardens and the client(s). Outlines booking and amendment terms, deposit and payment requirements (including credit card fee), venue capacity and rental fees, elopement package ceremony-only venue options, guest access and event-day timing rules. Provides instructions for completing and signing the contract, and introduces general guidelines covering appearance of the gardens and public access expectations.

LanguageEnglish

CategoryLetters

FormatPDF

Pages13

Reading Time5 min

AccessFree to download

Location, Capacity, and Rental Fee

Elopement Package Venues

Event Timing and Guest Access

Event Client(s) Information

Fees & Payment Information

Instructions for Completing this Contract

General Guidelines

Appearance of Garden

Public Access

FO R O FFI C E U SE O N L Y EVENT DATE: Security Deposit 50% Deposit Paid Final Payment Rec’d THE ELIZABETHAN GARDENS WEDDING/EVENTS 2022-2023 POLICIES & CONTRACT Updated: 10/12/2022 Client or Event Primary Contact: Event Date: | HOW DID YOU HEAR ABOUT THE ELIZABETHAN GARDENS? PLEASE CHECK ALL THE PLACES YOU HAVE HEARD ABOUT HAVING A WEDDING OR SPECIAL EVENT AT THE ELIZABETHAN GARDENS. | | | | --- | --- | --- | | 􀂆
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􀂆 | ELIZABETHAN GARDENS WEBSITE ROANOKE ISLAND.NET WEBSITE WEDDING EXPO
KNOT MAGAZINE | 􀂆 OUTER BANKS WEDDING ASSN WEBSITE
􀂆 THE WEDDING GUIDE WEBSITE
􀂆 OTHER: | This document constitutes an agreement between The Elizabethan Gardens (“The Gardens”) and the Client(s) or individual for the rental of designated facilities, sites, and property of The Gardens. Once both parties have signed this document, a contract will have been formed according to the policies listed herein. Amendments to the Contract may be made only by the agreement of both parties. The parties further agree to make a good faith effort to resolve any conflicts that may arise that are not addressed in the Contract. | Location | Capacity | Rental Fee | | --- | --- | --- | | Rose Garden* | Up to 50 | $1,250.00 | | Sunken Gardens* | Up to 50 | $1,800.00 | | Odom Hall | Up to 100 | $2,500.00 | | The Great Lawn | Up to 300 | $4,000.00 | | The Overlook Terrace | Up to 200 | $4,000.00 | | Elopement Package* | Up to 10 Guests | $450.00 | The Elopement Package (Ceremony Only) venues are: The Rose Garden, The Sunken Gardens, The Gazebo on the Overlook Terrace, and the Sound Overlook Deck on the Overlook Terrace. Your wedding guests are invited to stroll through the Gardens during your scheduled event time. Guests arriving more than one hour prior to that will be charged our admission fee. HOURS OF EVENT * Begin: End: Weddings may be held during or after The Gardens regular operating hours April-October. All afterhours events must conclude by the event end time. The Gardens must be clear of all invited guests no later than 10:30 pm. 1 Event Client(s) Information: Client A:(primary) Client B: Address: Mailing Address: 􀂆 Check if same as above City, State: ZIP Code: Phone \#’s: A. E-mails: A. B. B. Elizabethan Gardens Representative: Name: Primary Phone \#: E-mail: FEES & PAYMENT INFORMATION A. Refundable Security Deposit: $ B. Event Fee per chart on page 1: $ C. TOTAL PAYMENT DUE: $ D. 50% of Event Fee (Line B divided by 2): $ E. DUE FOR CONTRACT (Line c minus Line d): $ REMAINDER DUE (Line D minus Line E) $ | $750.00 | FOR OFFICE USE ONLY:
DATE PAID: | | --- | --- | | | DATE PAID: | | | DATE PAID: | | | DATE PAID: | | | DATE PAID: | | | DATE PAID: | A completed contract with deposit is the only way to confirm availability with the Gardens. Your proposed dates and locations will be reserved on the date that your contract and deposit are received by the Gardens. Please return this form with payment to ensure availability. There is a 3% fee added for credit card payments. Card Type: VISA MASTERCARD DISCOVER PERSONAL CHECK \# Name on Card: If payment name is not the same as the client(s) name, please also provide mailing info of the card holder. Card Number: Expiration: CVV \# Date of Charge: Amount: Signature of Credit Card: Page 2 FINAL EVENT GUIDELINES AND DETAILS (to be reviewed and completed at 30-day appointment) This Contract, which generally reserves the designated properties of The Elizabethan Gardens (the Gardens) for the designated times, includes the following sections: GENERAL GUIDELINES ........................................................................................................ 3 BOOKING ............................................................................................................................ 4 WEDDINGS..................................................................

FAQs

What contract requirement confirms availability at The Elizabethan Gardens?

A completed contract with the deposit is the only way to confirm availability. The proposed dates and locations are reserved when the contract and deposit are received.

How is the payment handled, including credit card charges?

A refundable security deposit and event fees are listed, along with a total payment due and amounts due for the contract and remainder. A 3% fee is added for credit card payments.

What are the key event timing rules for weddings and afterhours events?

Weddings may be held during or after regular operating hours from April–October, and afterhours events must conclude by the event end time. The Gardens must be clear of all invited guests no later than 10:30 pm.

Sep 24, 2026

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