Quote-Request - Electrical Services - Request for Quote No 2-22 PDH

Sep 12, 2026

Request for Quotation (RFQ) from Portland District Health (PDH) for the provision of electrical services from 1 June 2022 to 30 May 2024, with an option to extend for 12 months. The RFQ sets out scope and delivery expectations for ad hoc electrical works, including contractor qualifications, licensing, required response to emergency callouts, and rules for work request handling. It also details contract terms, price variation constraints, insurance requirements, and warranty obligations, including coverage and latent defect corrections.

LanguageEnglish

CategoryForms

FormatPDF

Pages10

Reading Time4 min

AccessFree to download

Request for Quote Details

Contract Term and Extension Option

Closing Date and Submission Requirements

Scope of Services

Work Requests and Emergency Callouts

Project Work Exclusion

Contract Requirements

Contractor Licensing and Qualifications

Price Variation Policy

Insurance and Liability

Warranties

PDH Policies and Procedures

REQUEST FOR QUOTATION PROVISION OF: ELECTRICAL SERVICES TERM OF CONTRACT: 01 JUNE 2022 TO 30 MAY 2024 (OPTION TO EXTEND FOR 12 MONTHS) Request for Quote No: 02-22 PDH Date issued: 07 February 2022 Requested by: Kevin McMahon, Building Service Supervisor Portland District Health 141 – 151 Bentinck Street, PORLAND VIC 3305 [Email:](Email: corporate.pdh@swarh.vic.gov.au)[ ](Email: corporate.pdh@swarh.vic.gov.au)[corporate.pdh@swarh.vic.gov.au](Email: corporate.pdh@swarh.vic.gov.au) [PH: 03](PH: 03) ) 5521 0313 CLOSING DATE: 04 March 2022 @ 2PM Portland District Health (PDH) is a leading Victorian regional hospital, located in Portland, in the Glenelg Shire. PDH provides acute, aged care and community based services to the Portland District community. PDH has an operating budget of around $24 .4m and employs approximately 435 staff (260 EFT) . This Request for Quote (RFQ) is for the provision of ad hoc: i. Electrical services GOOD AND SERVICES Portland District Health is seeking a suitable qualified and experienced supplier to supply the organisation with the provision of Electrical services. Please provide a quotation for the following goods/services as detailed below: the submission is to include all relevant documentation as requested. Scope of the Service PDH uses a team of in-house trade staff. Initially work requests initiated by PDH will be sent to PDH’s maintenance department for rectification. Work requests which may not be able to be attended to by PDH within a reasonable time or are not necessarily aligned to the skill or equipment requirements of PDH and its staff will be forwarded through to the contractor(s) . All contractor staff (including sub-contractors) are expected to be qualified and trained to industry standard(s) for any works it undertakes at PDH sites. The contractor should also possess all appropriate licenses and registrations to ensure that services/good are delivered in accordance with the relevant standards. Unless otherwise indicated and agreed to, the following category of hours shall apply to the agreement: 􀁸 Normal Business Hours: Monday to Friday, 7:30am – 5:00pm and Saturday 9:00am – 1:00pm. 􀁸 After Hours: all other times. 􀁸 Public Holidays: all gazetted public holidays in Portland. Work requests This includes the completion of all site-generated work requests that will not be attended to by PDH directly. Both labour and materials will need to be supplied to complete these work requests. The work request will include details of the works to be undertaken, the location of all works and the expected time frame for attending to the works. The contractor should advise PDH immediately if it will be unable to meet the requirements set out in the works request. Emergency callouts Due to the nature of these requests, these requests will normally be directed to the contractor by telephone and followed up by a purchase order within a twenty four hour period (one business day) . Emergency callouts will need to be responded to as per the agreed response time. Project work Work involved with projects are NOT covered by this agreement. Any project work undertaken will be treated as a separate undertaking and will be quoted prior to work commencing. Please Note: Portland District Health reserves the right to utilise the services of any contracting company it nominates to carry out/perform these requirements. PORTLAND DISTRICT HEALTH CONTRACT DETAILS: Customer The Customer will be Portland District Health in the contract regarding the supply of goods and / or services. The Term of the Contract PDH will notify the successful contractor for the supply of goods and / or services formally by letter. The contract commencement date will be the dated letter. The contract will be for an initial period of two years. This period can be extended by the option period, which can include one x 12-month term. The option period can only be activated by PDH

FAQs

What is the contract term for the electrical services RFQ?

The term runs from 01 June 2022 to 30 May 2024. An option to extend for 12 months may be activated by PDH under defined prerequisites.

How are emergency callouts handled under this RFQ?

Emergency callouts are normally directed by telephone and followed up by a purchase order within 24 hours. The contractor must respond according to the agreed response time.

What insurance must the contractor provide?

The contractor must provide public and product liability insurance (at least $10 million per occurrence, unlimited aggregate for public liability, and limited annual aggregate for products). It must also provide motor vehicle third party insurance and comply with compulsory third party insurance requirements.

Sep 12, 2026

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