TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ) - Catering RFQ

Aug 31, 2026

Upload by Rhys

Request for Quotation (RFQ) terms and conditions governing how catering suppliers must submit responses to the Road Accident Fund (RAF). The template covers submission delivery rules, eligibility requirements (CSD registration), verification points, and acceptance/payment conditions tied to an authorised RAF Award Letter or Purchase Order. It includes annexure completion duties, preferential procurement verification, disability proof requirements, and strict prohibitions on gifts or hospitality, with fraud-line reporting for bribery. It also sets the project background and a detailed catering specification for the RAF roadshow.

LanguageEnglish

CategoryForms

FormatDOCX

Pages11

Reading Time4 min

AccessFree to download

Annex A : TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ)

Annex B : GENERAL CONDITIONS OF CONTRACT

Annex C : RFQ SPECIFICATION

Annex D : EVALUATION CRITERIA

Annex E : COST BREAK DOWN

Annex F : STANDARD BIDDING DOCUMENTS

Important Notes to this RFQ: Service providers/suppliers should ensure that RFQ responses are emailed to the correct email address; ( HYPERLINK "mailto:Rfq-Durban.procurement@raf.co.za" Rfq-Durban.procurement@raf.co.za) If the quotation is late, it shall not be accepted for consideration. The RAF reception is generally accessible 8 hours a day (07h45 to 16h00); 5 days a week (Monday to Friday) for delivery of goods. All suppliers are required to complete and sign all Annexures to this document (Standard Bidding Documents and documents for submission under Mandatary Evaluation, where applicable). Points claimed for Preferential Procurement Specific Goals will be verified through CSD. Suppliers who have a disability must provide a valid medical certificate issued by a registered medical practitioner as proof of disability (RAF reserves the right to verify this information). RAF will ONLY conduct business with CSD Registered suppliers. Should you not be contacted within 14 working days of an issued RFQ, consider your proposal/quotation unsuccessful. Prohibition of Gifts & Hospitality: “Except for the specific goods or service procured by the Road Accident Fund, service providers/suppliers are required not to offer any gift, hospitality or other benefit to any RAF official. To avoid doubt, branded marketing material is considered to be a gift. Furthermore, should any RAF official request a gift, hospitality or other benefit, the service providers must report the matter to our toll-free fraud line at 0800 005919.” If solicited bribery matters are not reported, service provider will be deemed an accomplice and will be restricted from conducting business with all Organs of State. *HDI - means a South African Citizen who (a) due to the apartheid policy, had no franchise in national elections prior to the introduction of the Constitution of the Republic of South Africa, 1983(Act No.110 of 1983) or the Interim Constitution of the Republic of South Africa,1993 (Act No.200 of 1993); (b) is a female; or (c) has a disability. CONTENTS TOC \o "1-3" \h \z \u HYPERLINK \l "_Toc2171286" Annex A : TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ) PAGEREF _Toc2171286 \h 3 HYPERLINK \l "_Toc2171287" Annex B : GENERAL CONDITIONS OF CONTRACT PAGEREF _Toc2171287 \h 4 HYPERLINK \l "_Toc2171288" Annex C : RFQ SPECIFICATION PAGEREF _Toc2171288 \h 5 HYPERLINK \l "_Toc2171289" Annex D : EVALUATION CRITERIA PAGEREF _Toc2171289 \h 6 HYPERLINK \l "_Toc2171290" Annex E : COST BREAK DOWN 8 HYPERLINK \l "_Toc2171291" Annex F : STANDARD BIDDING DOCUMENTS 9 TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ) SERVICE PROVIDER/SUPPLIER: ……………………………………………………………………….. REGISTRATION NUMBER: ………………………………………………………………………. CSD UNIQUE SUPPLIER REGISTRATION NUMBER: ………………………………………………………………………. ADDRESS: ………………………………………………………………………. CONTACT PERSON: ……………………………………………………………………….. TEL: …………………………………………………………………........ RAF’s standard conditions of purchase shall apply. RAF will not conduct business with suppliers whose tax matters are not declared to be in order by SARS. Goods or services shall be delivered and accepted against an official and RAF Award Letter or Purchase Order (PO) signed and duly authorised RAF official. The RAF reserves the right to not make payment or accept the goods or services should the goods or services be delivered to the RAF before the RAF Award Letter or PO is issued. (An official authorised RAF PO should have the Supply Chain Management (SCM): Manager signature or such other official duly authorised in terms of the RAF’s Delegations of Authority and Approval Framework),Description of the item, Quantity of items purchased, Date of delivery of the item, Total amount of the items purchased inclusive of where applicable VAT and other applicable taxes. This RFQ will be evaluated based on the 80/20 preference point system applicable to bids with a Rand value equal to, or above R2 000.0

FAQs

How should suppliers submit their RFQ responses and what happens if the quotation is late?

RFQ responses must be emailed to the correct address. Late quotations are not accepted for consideration.

What requirements must suppliers meet to be eligible to do business with RAF?

RAF will only conduct business with CSD-registered suppliers, and suppliers must have tax matters declared to be in order by SARS. All annexures required for submission must be completed and signed.

What is RAF’s policy on gifts, hospitality, or bribery during the RFQ process?

Service providers must not offer gifts, hospitality, or other benefits to RAF officials, and branded marketing material is considered a gift. Any solicited bribery must be reported to the toll-free fraud line; failure to report may lead to being deemed an accomplice and restricted from conducting business.

Aug 31, 2026

Upload by Rhys