Test Operations Management System Pre-Administration Guide for CAASPP Testing - Adding and Managing Users - Passwords, Access, and Logon

Oct 3, 2026

The Test Operations Management System (TOMS) Pre-Administration Guide for CAASPP Testing provides step-by-step procedures for LEA coordinators and authorized users to prepare, administer, and manage assessment operations. It covers user management, including adding, viewing, editing, reactivating users, and resetting passwords, along with access control and secure logon workflows such as two-step authentication. The guide also explains the core pre-administration setup tasks needed to support subsequent test assignment, settings configuration, score status monitoring, uploads, and report generation during 2018–19 CAASPP testing.

LanguageEnglish

CategoryExam

FormatPDF

Pages183

Reading Time7 h 41 min

AccessFree to download

Introduction

What’s New in 2018–19 for TOMS

User Interface

Student Data

Adding and Managing Users

Passwords, Access, and Logon

Test Administration Setup

Student Test Assignment

Student Test Settings

Score Status

File Uploads

Reports

About the Test Operations Management System (TOMS)

TOMS Pre-Administration Functions

TOMS Requirements

Gaining Access to TOMS

About This Manual

Chapter 1. Adding and Managing Users

Chapter 2. Passwords, Access, and Logon

Chapter 3. Test Administration Setup

Chapter 4. Student Test Assignment

Chapter 5. Student Test Settings

Chapter 6. Orders for Smarter Balanced Special Version Materials

Chapter 7. Score Status

Chapter 8. File Uploads

Chapter 9. Reports

Appendices

| C A L I F O R N I A
Assessment of Student Performance and Progress
Test Operations Management System Pre-Administration Guide for CAASPP Testing 􀂓 Adding and Managing Users 􀂓 Passwords, Access, and Logon 􀂓 Test Administration Setup 􀂓
􀂓 Student Test Assignment 􀂓 Student Test Settings 􀂓
􀂓 Score Status 􀂓 Uploads 􀂓 Reports 􀂓 | | | | | --- | --- | --- | --- | | | Smarter Balanced Summative and Interim Assessments
California Science Test California Alternate Assessment California Spanish Assessment | | | | | | | | Posted September 2018 Prepared by Educational Testing Service ® Table of Contents Introduction 1 What’s New in 2018–19 for the Test Operations Management System (TOMS) 2 User Interface 2 Student Data 2 Adding and Managing Users 2 Passwords, Access, and Logon 3 Test Administration Setup 3 Student Test Assignment/Test Assignment 4 Student Test Settings 4 Student Score Status 11 File Uploads 11 Reports 11 About the Test Operations Management System (TOMS) 12 TOMS Pre-Administration Functions 12 TOMS Functionality for LEA CAASPP Coordinators 13 TOMS Requirements 14 Gaining Access to TOMS 14 About This Manual 16 Document Conventions 16 Chapter 1. Adding and Managing Users 19 Adding and Managing Users in the Test Operations Management System (TOMS) 20 Module Overview 20 Adding Users 23 Viewing and Editing Users 29 Reactivating a User 32 Resetting a User’s Password 33 Chapter 2. Passwords, Access, and Logon 37 Accessing California Assessment of Student Performance and Progress (CAASPP) Systems 38 | User Roles Assigned in TOMS
Two-Step Authentication
General Steps to Log On
New Users—Setting a New Password | 38 | | --- | --- | | | 39 | | | 40 | | | 44 | | Existing Users—Resetting a Password | 49 | | Obtain the Secure Link for a Forgotten Password
Reset the Password
Chapter 3. Test Administration Setup | 49 | | | 51 | | | 53 | | Using the Test Operations Management System (TOMS) for CAASPP Test Administration Setup | 54 | About Test Administration Dates 55 Dates for the Smarter Balanced Summative Assessments, CAST, CAAs for ELA and Mathematics, and Operational CSA 57 Dates for the CAA for Science 58 Dates for the CSA Field Test 58 Configuring Test Administrations 59 Step 1. Set Nondelivery/Nonworking Dates. 61 Step 2. Set the Instructional Calendar. 63 Step 3. Set Testing Windows Within an Administration. 69 Extend a Testing Window 72 Assigning Schools to Test Administrations 73 Add Schools 73 Viewing and Editing Test Administrations 79 View and Edit the Instructional Calendar Administration Summary 79 View and Edit the Nondelivery/Nonworking Dates 81 View the Details of the Windows Summary 81 View a School Administration Summary 83 Chapter 4. Student Test Assignment 85 Assigning Students for the California Alternate Assessment (CAA), California Spanish Assessment (CSA), and Smarter Balanced Special Test Versions 86 Create and Submit a Student Test Assignment File 89 Reviewing and Updating Student Assignments and Settings 90 View Students 90 Chapter 5. Student Test Settings 97 Important Information about Student Test Settings for Designated Supports and Accommodations 98 Assigning Student Test Settings for Designated Supports, Accommodations, and Unlisted Resources 100 Method 1: Assign Settings for Online Tests by Uploading a Spreadsheet Created Using the CAASPP 2018–19 ISAAP Tool 101 Method 2: Assign Settings for Online Tests by Uploading a Spreadsheet Template 101 Method 3: Assign Settings for Online Tests One by One 102 Further Information about Available Designated Supports and Accommodations 102 Using the California Assessment of Student Performance and Progress (CAASPP) 2018–19 Individual Student Assessment Accessibility Profile (ISAAP) Tool to Assign Test Settings for Designated Supports and Accommodations 103 Background 103 About the CAASPP 2018–19 ISAAP Tool 104 Assign Designated Supports and Accommodations in the CAAS

FAQs

What user-management tasks are covered in the TOMS pre-administration guide?

The guide covers adding users, viewing and editing users, reactivating a user, and resetting a user’s password in TOMS. It also describes related access and logon steps.

How does the guide handle passwords, access, and logging on to CAASPP systems through TOMS?

It provides instructions for accessing CAASPP systems, general logon steps, setting a new password for new users, and resetting a password for existing users. It also includes obtaining a secure link for a forgotten password.

What does test administration setup in TOMS include?

Test administration setup includes configuring test administrations and managing important dates and windows. It also covers setting nondelivery/nonworking dates, setting the instructional calendar, defining testing windows, and assigning schools to test administrations.

Oct 3, 2026

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