CAASPP Site Coordinator Checklist - For the Successful Administration of the 2021-22 California Assessment of Student Performance and Progress (CAASPP) Summative Assessments

Oct 3, 2026

CAASPP Site Coordinator Checklist outlines actions for site coordinators to organize and support successful administration of the 2021–22 CAASPP summative assessments. It covers planning testing space and timing, setting up roles in the Test Operation Management System (TOMS), managing accessibility resources and accommodations, coordinating with ELPAC, special education, and technology needs, and preparing test examiners and administrators through training and practice materials. It also guides monitoring and security during testing, including incident reporting via STAIRS.

LanguageEnglish

CategoryExam

FormatPDF

Pages9

Reading Time23 min

AccessFree to download

Ongoing—Before Testing

Testing logistics and TOMS setup

Accessibility, accommodations, and specialized equipment

Communication, training, and practice materials

During Testing

Monitoring and test security

CAASPP Site Coordinator Checklist For the Successful Administration of the 2021–22 California Assessment of Student Performance and Progress (CAASPP) Summative Assessments California Department of Education | June 2021 Produced by the California Department of Education (CDE) , this checklist for CAASPP site coordinators is meant to organize the activities necessary to ensure the successful administration of the CAASPP assessments. Although comprehensive, this checklist is not exhaustive and may not include every task or activity required of a CAASPP site coordinator to support a successful administration. The CAASPP site coordinator tasks on the checklist that follows are listed in the timeframe when they are most likely to occur; however, some tasks may occur in different time frames depending on your local schedules and needs. Please adjust the checklist to best fit your local schedules, as necessary. Tasks that are ongoing in nature are also listed at the beginning of the checklist. This checklist was created in an editable format so CAASPP site coordinators can add, remove, or reorganize tasks to create a unique checklist of local activities and timelines. Additional details are available for many of the tasks listed in the checklist. Links to this information can be found at the end of this checklist. CAASPP Site Coordinator Checklist Ongoing—Before Testing Plan for the time and space requirements for testing. This includes accommodating students with separate setting and one to one administration, and ensuring all instructional materials are removed from walls or covered prior to testing. Ensure your local educational agency (LEA) coordinator has set you up as the test site coordinator in the Test Operation Management System (TOMS) . Follow your LEA process to add local users to TOMS at the appropriate user level. [1] Complete as soon as possible to provide the option to administer interim assessments, if applicable. Confirm that all users have been created in TOMS with correct user roles. Ensure that staff who will be assisting with testing, but do not need TOMS access, complete a non-TOMS users affidavit. [2] Reach out to your site level English Language Proficiency Assessments for California (ELPAC) coordinator if someone other than yourself. Communication between CAASPP and ELPAC coordinators throughout the year is crucial to ensure successful test administration. Review scheduled system downtimes and communicate them to staff. [3] Communicate information and encourage the use of practice tests, training tests , and interim assessments with test examiners (TEs) , test administrators (TAs) , and teachers. [4 ,5 ,6 ,7] Sign up to receive the CDE’s weekly Assessment Spotlight newsletter, as appropriate. [8] Verify accesibility resources with teachers or department chairs. Follow your LEA procedures to ensure that all accessibility resources are loaded into TOMS. Follow your LEA procedures to ensure that all unlisted resources are requested in TOMS.[9] Work with TAs and TEs to identify students who will need specialized equipment for accommodations and perform an equipment needs check based on individual student requirements. Review the California Assessment Accessibility Resources Matrix with testing staff.[10 , 11 , 12 , 13] Share the Individual Student Assessment Accessibility Profile (ISAAP) tool with appropriate staff. [14] Establish a place to test those students who need a separate test setting. Communicate with special education staff to review IEPs and Section 504 plans before the Summative CAASPP assessments start. Work with LEA CAASPP coordinator to verify the need for special test versions, such as Braille or large print, as stated in students’ active IEPs or section 504 plans. Attend trainings that your LEA offers and review test administration manuals, guides, and videos as needed.[15 , 16] Verify that bandwidth and technology cap

FAQs

What are the key responsibilities of a CAASPP site coordinator before testing?

Plan testing time and space, set up the site coordinator and local users in TOMS, ensure non-TOMS staff complete security affidavits, and coordinate practice/training activities and scheduled downtime communication.

How does the checklist address accessibility and student accommodations?

Verify accessibility resources with staff, ensure resources are loaded or requested in TOMS, review accessibility matrices and ISAAP profiles, and coordinate equipment checks and special test versions such as Braille or large print.

What should a site coordinator do during the testing window?

Monitor completion rates and progress, support adherence to test security procedures, and submit required incident reports using STAIRS when necessary.

Oct 3, 2026

Uploaded by Indoniesian Boy