SharePoint Migration Services - Request for Quotation (Minority Business Enterprise Set Aside)

Sep 21, 2026

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Request for Quotation for SharePoint Migration Services issued by Ohio’s Department of Administrative Services, Office of Information Technology. The procurement targets an Enterprise SharePoint service supporting 120+ agencies and seeks migration of SharePoint services from ODJFS to a centralized service model. Work must be completed no later than June 30, 2015, with MBE requirements, State Term Schedule rate limits, defined inquiry procedures, strict due dates, and an event timeline for responses, review, interviews, and vendor selection.

LanguageEnglish

CategoryLetters

FormatPDF

Pages9

Reading Time3 min

AccessFree to download

Introduction and Background

Purpose of the Request for Quotation

Administrative Requirements

Vendor Eligibility and Certification

Inquiry and Q&A Process

Quotation and Key Due Dates

Schedule of Events

Evaluation Factors for Award

SharePoint Migration Services February 19, 2015 R E Q U E S T F O R Q U O T A T I O N M I N O R I T Y B U S I N E S S E N T E R P R I S E ( M B E ) S E T A S I D E State Term Schedule INTRODUCTION AND BACKGROUND PURPOSE OF THE REQUEST FOR QUOTATION The Department of Administrative Services (DAS), Office of Information Technology (OIT) maintains an Enterprise service for the design, deployment and operation of Microsoft SharePoint for the State’s 120+ Agencies, Boards and Commissions. Based on recent developments, and the strategy to consolidate the operation, maintenance and other functions of SharePoint as a centralized Service, the State has identified an opportunity to migrate SharePoint Services currently in operation in the Ohio Department of Jobs and Family Services (ODJFS) which also supports certain functions in the Ohio Department of Medicaid (ODM). Due to the nature of the work contained herein and State priorities, the State requires all work as specified to be completed no later than June 30, 2015. See attachments: • Supplement 1 – Statement of Work: SharePoint Migration for detailed background and requirements of this RFQ. • SharePoint Migration Cost Summary Quote Template, Excel version • Supplement 2 – State Security, Privacy and Data Handling Requirements All administrative instructions regarding this RFQ are below. ADMINISTRATIVE All vendors submitting Quotations must have a State Term Schedule (STS) and all costs must be based at or below STS rates. Also, all vendors submitting quotes must be an Ohio certified minority business enterprise (MBE). [http://das.ohio.gov/Divisions/EqualOpportunity/MBEEDGECertification.aspx](http://das.ohio.gov/Divisions/EqualOpportunity/MBEEDGECertification.aspx) In addition, to search for Ohio MBE-Certified Providers, utilize the following search routine published on the DAS Equal Opportunity Division website: • Select “MBE Certified Providers” as the EOD Search Area selection; • On the subsequent screen, at minimum, select the appropriate Procurement Type, e.g. ,“Information Technology Service” as a search criterion; • Select “Search”; and • A list of Ohio MBE Certified Service Providers will be displayed. QUOTE INQUIRIES Vendors may make inquiries regarding this RFQ at any time during the inquiry period specified within the schedule events, which is detailed within this section. The State may not respond to any improperly formatted inquiries. The State will try to respond to all inquiries within 24 hours, excluding weekends and State holidays. The State will not respond to any inquiries received after 8:00 am on the inquiry period end date. The State may extend the Quotation due date. To make an inquiry, vendors must use the process outlined below. • Access the State Procurement Web site at [http://procure.ohio.gov/](http://procure.ohio.gov/) . • From the Navigation Bar on the left, select “Find It Fast”. • Select “Doc/Bid/Schedule \#” as the Type. • Enter the RFQ number found on the first page of this RFQ (the RFQ number begins with“OIT”) . • Click the “Find It Fast” button. • On the document information page, click the “Submit Inquiry” button. • On the document inquiry page, complete the required “Personal Information” section by providing: o First and last name of the prospective vendor’s representative who is responsible for the inquiry; o Name of the prospective vendor; o Representative’s business phone number, and o Representative’s e-mail address. • Type the inquiry in the space provided, including: o A reference to the relevant part of this RFQ; o The heading for the provision under question, and o The page number of the RFQ where the provision can be found. o Click the “Submit” button. A vendor submitting an inquiry will receive an immediate acknowledgement that the State has received the inquiry as well as an e-mail acknowledging receipt. The vendor will not receive a personalized resp

FAQs

What is the purpose of this RFQ for vendors?

The RFQ solicits quotations for SharePoint Migration Services for Ohio’s centralized SharePoint service strategy.

What eligibility requirements apply to vendors submitting quotes?

Vendors must have a State Term Schedule (STS), costs must be at or below STS rates, and vendors must be an Ohio certified minority business enterprise (MBE).

What are the key deadlines for questions and for submitting a quotation?

Vendor questions are due by 8:00 am EST on February 27, 2015. Quotations are due by 1:00 pm EST on March 5, 2015.

Sep 21, 2026

Upload by McQueen