Remote Work - Policy 332

Sep 26, 2026

Remote Work policy outlines Utah Valley University’s approach to offsite work and its benefits for employees, the university, and surrounding communities. The document establishes guidelines to maintain continuity of business operations, ensure effective facility resource use, and support work-life quality. It defines key terms such as remote worker, remote work acknowledgment, designated work schedule, and onsite, and sets requirements for eligibility, approvals, and compliance, including limits tied to Utah residence and consequences for violations.

LanguageEnglish

CategoryLetters

FormatPDF

Pages9

Reading Time3 min

AccessFree to download

1.0 Purpose

2.0 References

3.0 Definitions

4.0 Policy

4.1 Scope of Policy

4.2 Policy Statement

4.3 Eligibility for Remote Work Arrangements

4.4 Approval of Remote Work Arrangements

| POLICY
TITLE | Remote Work | Policy
Number | 332 | | --- | --- | --- | --- | | Section | People and Culture | Approval
Date | May 9, 2023 | | Subsection | Conditions of Employment | Effective
Date | May 9, 2023 | | Responsible
Office | Office of the Vice President of People and Culture | | | 1.0 PURPOSE 1.1 Utah Valley University (University) recognizes that under appropriate circumstances, remote work provides benefits for employees, the University, and the communities it serves. This policy sets forth the guidelines for remote work at the University to ensure continuity of business operations, ensure the effective use of facility resources, and enhance the quality of work life for employees. 2.0 REFERENCES 2.1 Fair Labor Standards Act (FLSA) 2.2 Utah Code Title 34A, Chapter 2, Workers Compensation Act, 2.3 UVU Policy 152 Accommodations for Individuals with Disabilities 2.4 UVU Policy 251 Traveling on University Business 2.5 UVU Policy 329 Telephone and Cellular Phone Usage 3.0 DEFINITIONS 3.1 Ad hoc arrangement: A temporary and short-term arrangement between an employee and the employee’s supervisor for the employee to work offsite or outside the state of Utah due to either (a) unforeseen circumstances such as inclement weather, vehicle trouble, or a family emergency, if the employee’s supervisor gives permission for the employee to engage in remote work due to those circumstances, or (b) a UVU-approved special project or university travel (e.g., conferences, co-curricular/extra-curricular activities, study abroad, recruitment, performances, fundraising, etc.) . 3.2 Designated work schedule: The supervisor-approved regular shift, hours, schedule, or period when a remote worker performs their work duties. 3.3 Onsite: A university-owned or leased location, campus, or facility. 3.4 Remote work: The performance of job duties on a continuing basis from an offsite remote workspace for all or part of the workday or workweek. Remote work may also be known astelework, telecommuting, work from home, mobile work, flexible workplace, etc. 3.5 Remote worker: A university employee with an approved remote work acknowledgment. 3.6 Remote work acknowledgment: An approved and documented arrangement between the University and the employee to perform job duties at an approved remote workspace. 3.7 Remote Work Agreement Form: The online form that the employee uses to submit a request to work remotely and that their supervisor uses to approve the remote work arrangement. 3.8 Remote workspace: Any location, other than onsite, where university work is being performed. 4.0 POLICY 4.1 Scope of Policy 4.1.1 This policy applies to all full-time and part-time university employees, including faculty, staff, and student employees. 4.2 Policy Statement 4.2.1 The University recognizes that remote work can be an effective approach to fulfilling organizational objectives while providing employees with a flexible, productive work environment. However, there are many critical tasks at the University that cannot be performed remotely, and other critical tasks that cannot be performed as effectively when done remotely. Accordingly, requests for permission to perform remote work are individually assessed based on the position’s duties and job requirements. 4.2.2 The expectations for work outcomes, behaviors, and policy compliance are the same whether work is performed onsite or remotely. 4.2.3 University employees shall not engage in remote work for the University unless they have signed a remote work acknowledgment that has been approved by their supervisor, have a valid ad hoc arrangement, or where a remote work acknowledgment is not required (see section 4.3.1) . 4.2.4 Because the University is not currently registered to conduct business or employ persons anywhere other than the state of Utah, remote workers who engage in remote work on a regular or continuous basis must perform that remote work

FAQs

What is the purpose of the Remote Work policy?

The policy provides guidelines for remote work at Utah Valley University to support continuity of operations, effective use of facility resources, and improved work-life quality for employees.

Who does the policy apply to?

It applies to all full-time and part-time university employees, including faculty, staff, and student employees.

What are the requirements before an employee can work remotely?

Employees generally must have a signed remote work acknowledgment approved by their supervisor, an approved ad hoc arrangement, or circumstances where a remote work acknowledgment is not required.

Sep 26, 2026

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