Remote Work Agreement - Employment Terms, Site, Plan, Equipment, and Costs

Sep 12, 2026

Upload by Rhys

Remote Work Agreement defines the participation requirements for employees working at an approved remote work site under Michigan State University expectations. It establishes key definitions, identifies parties and agreement duration, and requires advance notice for cancellation or update after transfers. The agreement requires a documented remote work plan, limits on onsite and student interactions, and strict compliance with university policies and supervision. It also addresses equipment responsibilities, confidentiality, tax withholding updates, outside-Michigan approvals, and employee-covered costs unless otherwise stated.

LanguageEnglish

CategoryLetters

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Remote Work Agreement

A. Definitions

B. Parties and Duration of Remote Work Agreement

C. Remote Work Plan

D. Employee Remote Work Site

E. Terms and Conditions of Employment

F. Equipment

G. Costs

Remote Work Agreement This agreement establishes the terms and conditions of participation in a remote work arrangement. This document is intended to ensure that both the supervisor and the employee have a clear and shared understanding of the employee’s remote work arrangement and university expectations. A. Definitions Remote Work Arrangement – any work arrangement where an employee performs work on a regularly scheduled basis at a pre-designated and approved Remote Work Site. Michigan State University (MSU) Work Site – is any university designated facility, or a university owned, leased, or operated facility. Remote Work Site – the location at which the employee designates or identifies, and which will be the primary work site when not working at the MSU work site. B. Parties and Duration of Remote Work Agreement This is a work agreement between Michigan State University (MSU) and the employee listed. The employee voluntarily agrees to participate in this remote work arrangement and to follow applicable guidelines and policies. The terms of this agreement do not constitute a benefit or entitlement and is subject to the university’s policies and work rules – the agreement is voluntarily agreed to by the supervisor and employee (and subject to additional approvals for those requesting to work outside the state of Michigan and unit-specific approvals, if any) . | Department: | Employee Name: | | --- | --- | | Agreement Start Date: | Agreement End Date (1 year recommended): | This agreement is valid for the time indicated above or until canceled by either party with at least 30 days advance notice or upon shorter notice in any event where the terms of this agreement are violated or the operational needs of the department or university change. Employees who transfer to other departments will need to complete a new RWA. It is recommended that this agreement be reviewed atthe employee’s Annual Review. C. Remote Work Plan The employee understands the job duties, how work will be reviewed and how supervision will be provided. The supervisor has provided specific expectations by the employee’s supervisor related to remote work, including availability, schedule, etc. D. Employee Remote Work Site It is imperative for the university to know the employee’s primary remote work site for both legal and compliance purposes. It is the employee’s responsibility and obligation to maintain their approved remote work site in accordance with this agreement and will not change their primary remote work site without prior approval. Any change to a primary remote work site will require a new/updated agreement to be completed, approved, and signed by the supervisor and the employee. It is the employee’s responsibility and obligation to promptly update their W-4 tax withholding information in EBS and to notify the Payroll Office if their remote work site is outside of Michigan for both legal and compliance purposes. The employee is responsible for providing a suitable and professional work area where conversations will not be overheard, and where any documents or other materials can be used and maintained in a confidential manner. Enter the employee remote work site information below. | Address: | | City: | | | --- | --- | --- | --- | | State: | Country: | ZIP Code: | Telephone \#: | An employee may not hold in-person work meetings with students, co-workers, or others conducting business with the university at a remote employee’s home. If the employee is requesting to work outside the State of Michigan the employee and supervisor must seek the appropriate approval(s); see Outside of Michigan Policy; all terms of that policy, including required approvals, apply. E. Terms and Conditions of Employment Terms and conditions of employment, including pay, benefits, leaves, hours, and other terms, do not change upon entering this agreement. Employees must continue to follow all university policies, agreements, practi

FAQs

What is the purpose of the Remote Work Agreement at MSU?

It establishes shared terms and conditions for an employee’s remote work arrangement and clarifies university expectations for supervision and participation.

How does the agreement handle changes to a remote work site or transferring departments?

The employee may not change the primary remote work site without prior approval, and any change requires a new or updated agreement. Employees transferring to other departments must complete a new RWA.

What equipment and expense responsibilities apply for remote work?

Supervisor and employee agree on remote equipment, MSU may provide university-owned equipment with defined servicing responsibilities, and employees keep records of equipment taken. Unless otherwise provided, employees are responsible for remote work expenses including internet connectivity and related costs.

Sep 12, 2026

Upload by Rhys