Purchase Order Terms and Conditions for Construction - For Use With Projects Valued Under $25,000 - Rev.6

Sep 12, 2026

Purchase order terms and conditions govern construction projects under $25,000 issued by the Nevada System of Higher Education Board of Regents on behalf of the identified institution. The document sets the legal formation of the contract, limits acceptance to the stated terms, defines the total contract amount, and incorporates key contract documents such as the contractor’s bid and insurance verification. It establishes contract time in calendar days, normal working day rules, notice to proceed commencement, and procedures for time extensions via change orders, including limits and remedies for delays.

LanguageEnglish

CategoryForms

FormatPDF

Pages20

Reading Time7 min

AccessFree to download

Contract Formation

Contract Amount

Incorporated Documents

Contract Time

Contract Time Extensions

PURCHASE ORDER TERMS AND CONDITIONS FOR CONSTRUCTION (For Use With Projects Valued Under $25,000) These Purchase Order Terms and Conditions for Construction apply to the Purchase Order (“PO”) issued by the Board of Regents ofthe Nevada System of Higher Education (“Owner” or “NSHE”) on behalf of the institution identified in the PO (“Institution”) to the “Contractor”identified on the PO. Owner and Contractor are each hereinafter a “Party” and collectively, the “Parties.” 1 | CONTRACT FORMATION The POto which these Terms and Conditions applies forms a contract between Owner and Contractor (the “Agreement”) with respect to the construction project (the “Project”) identified on the PO. The PO may be construed asan offer or an acceptance of an offer. If construed asan Offer, the offer is expressly limited to these Terms and Conditions and any additional or different terms in the Contractor’s acceptance are expressly rejected. If construed as an acceptance of Contractor’s signed bid/quotation relating to the Project, Owner rejects any terms of Contractor’s offer at variance with or supplementalto these Terms and Conditions, and Owner expressly conditions its acceptance on Contractor agreeing to these Terms and Conditions. Contractor shall be deemed to accept these Terms and Conditions if Contractor commences Work on the Project. Any purported rejection contained in Contractor’s standard invoice or similar transaction document isnot effective. 2 | CONTRACT AMOUNT For furnishing all labor, materials, equipment, tools and services and for doing everything required by the Agreement, Owner will pay and Contractorshall accept as full compensation a total sum not to exceed the amount listed on the PO. 3 | INCORPORATED DOCUMENTS Owner and Contractor agree that the following project documents are incorporated into and made a part of this Agreement by reference (collectively, the “Contract Documents”): 1. Contractor’s bid /quote/proposal (excluding any terms and conditions contained therein) identified on the PO; 2. Insurance verification provided by Contractor; Commencement of the Work shall constitute the representation by each Party that it has examined the contents of the Contract Documents, has read and understands the same, and specifically agrees to be bound thereby. The Contract Documents are complementary and what is required by any one shall beas binding as if required by all. However, in the event ofany conflict between the terms and conditions contained in this Agreement and the documents incorporated above, the terms and conditions of this Agreement shall prevail. 4 | CONTRACT TIME 4.1 Contractor agrees to provide all labor and materials to complete the Project as drawn and specified by the date identified on the PO asthe “Due Date.” 4.2 The “Contract Time” is the period of time, in Calendar Days, allotted in the Contract Documents for the completion of the Work. A “Calendar Day” is any day of the year including weekendsand holidays. A “Normal Working Day” is any day, except weekends, State holidays, and any blackout dates explicitly mentioned in the Invitation to Bid, during which Contractor can work for at least four (4) hours. If Contractor desires to work on any weekend day or recognized State holiday, it shall obtain NSHE’s written approval at least five (5) Calendar Days in advance of the scheduled work day. 4.3 The date of commencement of the Work isthe date NSHE issues the Notice to Proceed (orthe Purchase Order if no separate Notice to Proceed is issued). Contractorshall carry the Work forward expeditiously with adequate forces and shall complete the Work within the Contract Time. 4.4 Contractor and NSHE agree that the time established in the Contract Documents is an acceptable time for completion of the Work considering the average climatic range and the usual industrial and labor conditions prevailing in the locality of the Work. Contractor’s bid shall be based on the Contract Time speci

FAQs

When does a construction purchase order become a binding contract between the Owner and Contractor?

The purchase order to which these terms apply forms an agreement between the Owner and Contractor. If the purchase order is treated as an offer, it is expressly limited to these terms; if treated as an acceptance, acceptance is conditioned on agreeing to these terms.

How is the contract amount determined under these terms and conditions?

The Owner will pay, and the Contractor will accept, as full compensation a total sum that does not exceed the amount listed on the purchase order for all labor, materials, equipment, tools, and services required by the agreement.

How can the Contractor request an extension of contract time, and what claims are excluded?

Claims for time extensions must be made in writing under the change order process in the referenced section. Extensions may be allowed for reasonable time when certain delays occur, but delays are limited or excluded, including those that could have been avoided with due care and certain types specified under the governing statute reference.

Sep 12, 2026

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