Contract for Basic Services - North Carolina Durham

Sep 12, 2026

Basic Services contract template for the City of Durham, North Carolina, setting out background, purpose, and enforceable terms for engaging a contractor. It defines the Work and the Contractor’s presumed duties, establishes the contract term with start and end dates, and details compensation and billing requirements including monthly invoices, payment timing for undisputed amounts, and reimbursement and expense limits. It also addresses insurance, exhibits, notice addresses, and special provisions, with placeholders for key project and entity information.

LanguageEnglish

CategoryForms

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Sec. 1 Background and Purpose

Sec. 2 Services and Scope to be Performed

Sec. 3 Term of Contract

Sec. 4 Contractor’s Billings to City (Compensation)

Sec. 5 Insurance

Sec. 6 Exhibits

Sec. 7 Notice Addresses

Sec. 8 Special Provisions

[Use this contract for basic services that do not involve professional services or complex construction work. This is the preferred contract template for services especially when contracting with entities other than individuals, if the contract amount is $30,000 or more, or when there is a possibility that subcontractors will be used] STATE OF NORTH CAROLINA COUNTY OF DURHAM CONTRACT FOR [insert descriptive title] This contract is dated and entered into as of the day of , 20 , by the City of Durham (“the City”), a North Carolina municipal corporation, and [name of firm] (“the Contractor”), [Indicate type of entity, for instance: a corporation organized and existing under the laws of [name of State]; a non-profit corporation organized and existing under the laws of [name State]; a limited liability company organized and existing under the laws of [name of State]; a professional corporation organized and existing under the laws of [name of State]; a professional association organized and existing under the laws of [name of State]; a limited partnership organized and existing under the laws of [name of State]; a sole proprietorship; or a general partnership If it’s a corporation, LLC, or limited partnership, use the above “organized and existing” language, and do not substitute information about the contractor’s principal office or place of business.] Sec. 1. Background and Purpose. [Several sentences are usually enough. Don’t put sentences here if you want to be able to enforce them. You have all the other sections of the contract for enforceable sentences.] Sec. 2. Services and Scope to be Performed. Presumption that Duty is Contractor’s. The Contractorshall [state the services to be provided and the schedule for those services here or incorporate reference to an exhibit (if necessary) that provides such detail] . In this contract,“Work” means the services that the Contractor is required to perform pursuant to this contract and all of the Contractor’s duties to the City that arise out of this contract. Unless the context requires otherwise, if this contract states that a task is to be performed or that a duty is owed, it shall be presumed that the task or duty is the obligation of the Contractor. Sec. 3. Term of Contract. The contract term shall begin [month] [day], 20 and end [month] [day], 20 [Insert calendar dates for the start and end of the term. Provide enough time so an amendment to extend won’t be necessary. If there is no requirement for an agreed upon termination date, insert the following: “The term of the contract shall continue until (1) satisfactory completion of all the performance obligations of the Contractor under the contract, and (2) the expenditure of total payment obligations by the City”] Sec. 4. Contractor’s Billings to City. Compensation. (a) The City shall pay the Contractor for the Work as follows: [City staff– Describe (here or in an exhibit) how compensation is to be made (e.g., lump sum, time and materials, unit prices, progress payments, etc.; the timing of payments; and how amounts are calculated for invoicing (e.g.,% completion, pre-determined proration, etc.). List the kinds of expenses, if any, that the City will reimburse.] . The total dollar amount to be paid under this contract by the City to the Contractor shall not exceed $ [insert amount] .The City shall not be obligated to pay the Contractor any payments, fees, expenses, or compensation other than those authorized by this section or by Section 14 (Termination for Convenience (“TFC”)) . (b) The Contractor shall send invoices to the City on a monthly basis for the amounts to be paid pursuant to this contract. Each invoice shall clearly show project name, the City’s project/accounting number, [City staff– List any special requirements or detail needed in the invoices necessary to justify payment] and any other information reasonably requested by the City. Within thirty days after

FAQs

What types of services is this Basic Services contract intended for?

It is intended for basic services that do not involve professional services or complex construction work, including arrangements where subcontractors may be used.

How are services and the “Work” defined in the contract?

The contract states the services and schedule to be performed, and it defines “Work” as the services the Contractor must perform plus all Contractor duties arising out of the contract.

How does the City pay the Contractor and how are invoices handled?

The City pays according to the compensation section (and any required details or exhibits), using monthly invoices. Within thirty days after receiving an invoice, the City pays all undisputed amounts by check or electronic funds transfer.

Sep 12, 2026

Upload by Berry Peter