Partner Connect Manual - Grant Management System User ID and PIN Instructions

Sep 3, 2026

Instructions for using a Grant Management System with secure access credentials. Access requires a User ID and Password to view grant information, while submitting applications, claims, or agreement changes requires additional PIN completion. The guide details who can obtain a PIN, limits the number of PINs issued per agency, and explains that each User ID and PIN issuance requires a separate form. It also provides the required fields for Section 1 (user identity and secure 8-digit number) and Section 2 (PIN request, roles, and minimum PIN length).

LanguageEnglish

CategoryLetters

FormatPDF

Pages35

Reading Time12 min

AccessFree to download

Section 1 - User ID Information

Section 2 - PIN Request Information

Certification and Signatures

| The new Grant Management System requires a User ID and Password for access in the system. Complete Section 1 for a User ID and Password only, which will allow you to view, but not submit any information connected to a Grant. If you are going to perform work within the Grants System (i.e. submit an application, submit a claim, or make changes to an agreement), you must complete Section 1 and 2 for a PIN. No more than three (3) PIN's will be issued per agency. A separate form will be required for each User ID and PIN issuance. Scan, attach and email [the form to the PTD Security Coordinator at ctptransportation@ncdot.gov](the form to the PTD Security Coordinator at ctptransportation@ncdot.gov). | | --- | | | | Section 1-User ID Information
First Name: * Last Name: *
Agency: *
Agency Address: *
Title: *
Telephone: * Ext:* Fax: *
Email: *
Secure 8 digit number: *
If you forget your password, you will need this 8 digit \# to retrieve your information. It is suggested to use the last 4 digits of your SSN & birthday (MMDD) . After your application has received security clearance, you will be emailed your personal User ID and temporary password to access the system. You must create a new password prior to logging into the Grants System for the first time | | Section 2-PIN Request Information
Final approval of Application, Claims for Reimbursement and Change Request forms will require the use of a PIN. A PIN represents an electronic signature and is unique to a specific person. In order for GHSP to issue a PIN, you must be an active employee of the department and the person responsible for the role. The following roles require the use of a PIN, please check which application you will be responsible for pining (signing) .
Submit Final Application
Create/Submit Claims for Reimbursement
Create/Submit Change Request
Choose a PIN with a minimum of 4 characters. PIN Number: | | I certify information above is accurate and I am the authorized person to perform the duties listed.
Print Name: *
Signature: *
Agency Head/Authorized Official Signature:
*As agency head/authorized official, I understand that allowing someone to request a pin permits them to sign documents for this agency. | | Sub-recipient (SR) submits application (Status = Submitted) | | | --- | --- | | | | | MDS Reviews Application | |

FAQs

What credentials are required to access the Grants System?

Access requires a User ID and Password. Viewing is allowed with these credentials, while submitting applications, claims, or changes requires PIN completion.

When do users need to complete Section 2 for a PIN?

Section 2 is required for final actions that involve PIN-based electronic signatures, including submitting final applications, creating/submitting reimbursement claims, and creating/submitting change requests.

How is the PIN issued and what are the key PIN requirements?

A PIN is unique to a specific person and requires the user to be an active employee and the person responsible for the role. A PIN must be at least 4 characters, and no more than three PINs are issued per agency.

Sep 3, 2026

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