LOCALLY ADMINISTERED PROJECTS - REQUEST FOR PROPOSAL (RFP) TEMPLATE - FOR LOCALITY PROCUREMENT OF PROFESSIONAL SERVICES CONTRACTS - DESIGN-BID-BUILD

Aug 31, 2026

Upload by Kyle

Locally Administered Projects Request for Proposal (RFP) template for locality procurement of professional services contracts under a Design-Bid-Build framework. Provides recommended and mandatory RFP content for engineering consultant procurements, including executive summary sections, introduction, procurement schedule and evaluation criteria, scope of work, EOI requirements, administrative and contract terms, and mandatory federal-aid provisions. Includes detailed lists of attachments and form submissions, plus guidance for offeror responsiveness, submission rules, and compliance elements tied to funding type.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages48

Reading Time17 min

AccessFree to download

Executive Summary

Section I – Introduction

Section II – Procurement Schedule and Evaluation Criteria and Technical Presentations

Section III – Scope of Work

Section IV – Expression of Interest (EOI) Requirements

Section V – Administrative and Contract Terms

Section VI - Mandatory Federal-Aid Provisions

Mandatory Attachments and Form Submittals

LOCALLY ADMINISTERED PROJECTS REQUEST FOR PROPOSAL (RFP) TEMPLATE FOR LOCALITY PROCUREMENT OF PROFESSIONAL SERVICES CONTRACTS: DESIGN-BID-BUILD TERM AND PROJECT SPECIFIC FEDERAL-AID & NON FEDERAL-AID LOCAL ASSISTANCE DIVISION Notes to Users of this RFP Template: This Request for Proposal (RFP) template has recommended and mandatory content for the procurement of consultant professional services to allow Offerors to be responsive to RFP requirements. Errors and omissions in the advertised RFP are responsibility of the user. General Instructions Reformat this template to match needs of the procurement using instructions on this page Unhighlighted text is recommended to remain as written Green Highlighted text should be modified / removed as needed RFP Format (example only) Executive Summary Section I – Introduction Section II – Procurement Schedule and Evaluation Criteria and Technical Presentations Section III – Scope of Work Section IV – Expression of Interest (EOI) Requirements Section V – Administrative and Contract Terms Section VI - Mandatory Federal-Aid Provisions Mandatory Attachments and Form Submittals Specific Instructions (Mandatory items to include for all procurements regardless of funding) Content in Executive Summary, Sections I, II, III, VI, and V Registration with Virginia State Corporation Commission Attachment D - Firm Data Sheet Attachment E - Certification Regarding Debarment Attachment G - DPOR licenses and SCC registrations Acknowledgement of Offeror’s In-House Capacity to Provide Non-Professional Services Affiliated and/or Subsidiary Companies Listing (Additional mandatory items to include when federal-aid is a funding source or project developed as federally eligible) Section VI - Mandatory Federal-Aid Provisions Attachment A - Disadvantaged Business Enterprises (DBEs) Attachment H - USDOT 1050.2A (Appendix A and Appendix E) DBE/SWaM Verification Letter Form C-49 PSC (all parts) Form C-63 Vendor Compliance Report (Additional mandatory items to include when federal-aid is not present as a funding source) Attachment B - Small Women and Minority (SWaM)) Form C-111 PSC (SWaM participation) (Additional mandatory items to include when Prime has subconsultants as part of the team) Attachment F - Subconsultant Solicitation Form Form C-48 PSC (Small Business Subcontracting Plan) (Additional mandatory items to include when Present Workload is part of the Evaluation Criteria) Attachment C - Present Workload Instructions, Present Workload Table, and Example Shortlist Scoresheet (Additional mandatory items to include when there is a Conflict of Interest) Conflict of Interest (See RFP Section V.5 – Conflict of Interest) (Additional mandatory items to include if a critical infrastructure/sensitive security information project) Attachment I - Critical Infrastructure Information/Sensitive Security Information (CII/SSI) EXECUTIVE SUMMARY (Name of Local Government) is seeking Offerors for consideration of providing engineering services for design of (project title). Please provide an Expression of Interest (EOI) in accordance with the attached solicitation for this Request for Proposal (RFP). Funding: Federal-Aid, and/or State-Aid, and/or Local Funds Type of Contract: [Project Specific] or [Limited Services Term Contract] Number of Awards: Single Award or Multiple Award Estimated Contract Value: $ ####### Contract Duration: Term: 1-year with three (3) optional 1-year renewable terms Or Project Specific: Anticipate ##### Months DBE Goal ##% SWaM Goal: ##% Procurement Contact: Name of Local Government Locality Procurement Contact Locality U.S. mailing address Email Address for Procurement Tentative Procurement Schedule: Optional Pre-Proposal Conference – Date and Time Expression of Interest Due Date and Time Short List Posted on the VDOT Website – Date Project Briefing Meeting (Project Specific only) – Date Interviews/Technical Presentations – Date and Time Final Consultant Selection – Date Selected Consultant Pre-Awa

FAQs

What is the purpose of this RFP template?

It provides recommended and mandatory content for procuring consultant professional services so offerors can respond to the RFP requirements.

Which sections are included in the RFP format (example)?

The template lists an Executive Summary and Sections I through VI, covering introduction, procurement schedule and evaluation criteria, technical presentations, scope of work, EOI requirements, administrative and contract terms, and mandatory federal-aid provisions.

What submission rules apply to the Expression of Interest (EOI)?

Offerors submit one electronic copy to the locality EOI email address, or other specified delivery methods including one hardcopy marked “Original.” Responses received after the stated date and time are not considered, and an offeror must not submit more than one EOI or it will be disqualified.

Aug 31, 2026

Upload by Kyle