Letter from employer to employee informing them of requirement to take leave on specified dates

Aug 31, 2026

Upload by Jacob

This document is a formal letter template from an employer to an employee, detailing the company's annual shutdown periods and their impact on the employee's annual leave entitlement. It clarifies that employees are required to use their annual leave to cover the shutdown duration and must ensure they have sufficient leave saved. The letter outlines the specific shutdown dates for the current leave year and the total number of shutdown days. It also emphasizes the employee's responsibility to manage their remaining leave balance to avoid exceeding it, with a provision for unpaid leave if insufficient entitlement exists. The company policy on booking annual leave must be adhered to.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages1

AccessFree to download

Letter from employer to employee informing them of requirement to take leave on specified dates

Dear [insert name],

During this leave year, our shutdown dates are:

The total number of shutdown days is [insert number].

FAQs

What is the purpose of this letter?

The purpose of this letter is to inform an employee about the company's annual shutdown periods and how they affect their annual leave entitlement for the current year.

What are the employee's responsibilities regarding annual leave and shutdowns?

Employees are required to use their annual leave to cover the duration of any company shutdown affecting their work area and must ensure they have sufficient leave saved for these periods.

What happens if an employee does not have enough annual leave to cover the shutdown?

If an employee does not have sufficient remaining annual leave entitlement to cover the entire shutdown period, the company may require them to take unpaid leave.

Aug 31, 2026

Upload by Jacob