Event Health and Safety Management Guidelines - Waitangi Day Event, Puke Ariki

Sep 12, 2026

Event Health and Safety Management Guidelines for the Waitangi Day event at Puke Ariki set minimum safety expectations for public events on New Plymouth District Council-owned and operated facilities. The guidance emphasizes planning, completing an event health and safety risk assessment and management plan before the event, and applying a structured approach to hazard identification, risk assessment, and risk control. It also defines responsibilities, reporting and incident recording, and emergency response provisions.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages40

Reading Time14 min

AccessFree to download

Purpose

Introduction

Definitions

Section 1: Event Health and Safety Management Plan Requirements

Managing Risk

Reporting and recording incidents and accidents

Emergency Response

Section 2: Risk Control Guidance (A-Z)

Event Health and Safety Management Guidelines Waitangi Day Event, Puke Ariki Contents Purpose ...................................................................................................................................... 3 Introduction ...............................................................................................................................4 Definitions .................................................................................................................................. 5 Section 1: Event Health and Safety Management Plan Requirements .....................................6 Standard event information ..................................................................................................6 Safety policy ....................................................................................................................... 6 Event details....................................................................................................................... 6 Site plan ............................................................................................................................. 6 Contributory factors........................................................................................................... 6 Key responsibilities and contact details.............................................................................7 Contractors for the event ..................................................................................................7 Managing Risk ........................................................................................................................8 STEP 1-HAZARD IDENTIFICATION .....................................................................................8 STEP 2-RISK ASSESSMENT ................................................................................................8 STEP 3-RISK CONTROL ......................................................................................................9 Risk Assessment Matrix ................................................................................................... 11 Risk Rating Matrix ............................................................................................................ 12 Example of a Risk Control Plan........................................................................................ 13 Reporting and recording incidents and accidents ............................................................... 14 Emergency Response ........................................................................................................... 15 Emergency services.......................................................................................................... 16 First aid provision............................................................................................................. 16 Section 2: Risk Control Guidance (A-Z) .................................................................................. 17 Purpose The purpose of this guideline is to provide practical information to help event organisers putin place safety management systems that ensures the elimination or minimisation of risks of harm. The guideline establishes the minimum requirements to ensure the safety and security of participants and visitors at public attended events held on New Plymouth District Council (NPDC) owned and operated facilities and assets. The smooth and safe running of an event that is memorable and fun for everyone involved, all starts with good planning. Good planning involves the identification of and management of risks. An event health and safety risk assessment and management plan must be prepared before an event can take place. The Event Health and Safety Management Guidelines are split into two sections: 􀁸 Section 1 details the minimum expectations of an Event Health and Safety management pla

FAQs

What is the purpose of this event health and safety guideline?

It provides practical information to help event organisers establish safety management systems that eliminate or minimize risks of harm. It sets minimum requirements to support safety and security for participants and visitors at public events held on NPDC facilities.

When must an event health and safety risk assessment and management plan be prepared?

A risk assessment and management plan must be prepared before an event can take place. Submission timeframes are provided on confirmation of booking.

What are the key steps for managing risk in the guideline?

Risk management follows a three-step process: hazard identification (STEP 1), risk assessment (STEP 2), and risk control (STEP 3). The guideline also includes risk and rating matrices and examples of risk control planning.

Sep 12, 2026

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