Deviation Memo Template - Request for Deviation in Terms of Treasury Regulation 16.A.6.4 - Approval

Aug 31, 2026

Memorandum template for requesting approval to deviate from normal procurement procedures under Treasury Regulation 16A.6.4 to appoint the Government Technical Advisory Centre (GTAC) for technical support on a specified project. Includes sections for purpose, business and procurement background, detailed reasons for deviation, scope of services, due-diligence and sourcing strategy, financial and legal implications, and final recommendations with sign-off lines for requesting branch, CFO, and accounting officer.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages7

Reading Time3 min

AccessFree to download

Memorandum

Purpose

Business Requirement Background

Procurement Background

Reasons for Deviating

Scope of Services

Due-Diligence / Sourcing Strategy

Financial Implications

Legal Implications

Recommendation

Approval Signatures

MEMORANDUM REQUEST FOR DEVIATION IN TERMS OF TREASURY REGULATION 16.A.6.4 Forwarded to you for: FORMCHECKBOX Approval FORMCHECKBOX Verification FORMCHECKBOX For Your Records FORMCHECKBOX Information FORMCHECKBOX Action as required PURPOSE The purpose of this memorandum is to request approval to deviate from normal procurement procedures in terms of Treasury Regulation 16A.6.4 in appointing the Government Technical Advisory Centre (GTAC) to provide technical support for the [insert name of project]. BUSINESS REQUIREMENT BACKGROUND [Provide a background to the need for the project and the intended outcomes]. PROCUREMENT BACKGROUND Explain how you approached GTAC, letter of request (in annexure), and process leading to this request for deviation. The two paragraphs below may be used as guidance: Based on a previous encounter/ referral/ correspondence with GTAC, [insert name of Department] have had a preliminary engagement with the GTAC team on [insert date]. The team comprised of the [insert name and designation of relevant senior manager, e.g. Chief Director: Institutional Development Support] and the senior advisor(s) with the appropriate expertise. As a result of this engagement, and with the assistance of the GTAC team, we have concluded the scoping of our project needs. The scope, timeframe, deliverables and costs of the project are encapsulated in a project charter [insert annexure number]. REASONS FOR DEVIATING GTAC was promulgated to respond to requests for assistance from accounting officers and does not compete in a tender process, and therefore does not fit into the standard procurement space. Accounting officers are advised to sign a memorandum of deviation allowing the Department to contract with GTAC. After considering options, we are of the view that GTAC as an agency of the National Treasury, established to support public finance management through professional advisory services, programme and project management, and transaction support, are best placed to understand the strategic mandate of [insert name of Department]. [Explain the complexity of the environment within the Department’s context, and the need for a team that understands the public sector and is able to engage with a wide range of stakeholders within this context]. GTAC can rapidly mobilise an expert multi-disciplinary team to meet our needs and rapidly engage with the assignment given its public sector expertise. GTAC proposes a team of advisors who have in-depth knowledge and experience of the public sector. [Refer to the skill sets detailed in the Project Charter under Team Composition (Section 2.8 of the project charter)]. All GTAC’s long-term advisors have been competitively procured and individual hourly and daily fee rates are negotiated by GTAC to ensure value-for-money to the government, and harmonization in line with qualifications, years’ experience, and expertise across the pool of contracted advisors. Furthermore, the challenges to provide the deliverables as outlined in the project charter require an in-depth understanding of the functioning of the public sector. GTAC will deliver on a complex set of outputs. We are confident after engaging with GTAC that we will be able to deliver the following outputs: [insert the outputs as provided in the project charter Section 2.7: Statement of Work] Finally, GTAC has a proven track record in assisting Departments and other organs of state with work of this nature. [If possible, reference work with your own department. (The GTAC team will advise you on previous support or similar support to other departments)] SCOPE OF SERVICES [Specify timeframes and budget and attach a copy of the project charter to the submission (refer to Section 2.5 of the project charter)] It is considered to be cost-effective to utilize the services of GTAC, as it is not a profit-driven organisation. In addition, the rates that GTAC negotiated with their contracted advisors are within the limits o

FAQs

What is the purpose of this memorandum template?

It requests approval to deviate from normal procurement procedures under Treasury Regulation 16A.6.4 to appoint GTAC as the service provider for a named project.

Why does GTAC qualify for a deviation from standard procurement procedures?

GTAC does not compete in a tender process; accounting officers are advised to sign a memorandum of deviation to contract with GTAC.

Who reviews and approves the deviation request in this template?

The template includes recommendation and approval sections for the requesting branch, the Chief Financial Officer, and the Accounting Officer, each with date fields.

Aug 31, 2026

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