Community Services Risk Workbook - Risk in the procurement context

Aug 31, 2026

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Community Services Risk Workbook supports government officers in identifying, assessing, and actively managing risks in community services procurement processes. Service agreements are treated as complex, high-value and high-risk arrangements, with procurement risk management integrated into broader project processes when applicable. Practical guidance and fillable templates help teams run risk discussions, complete the risk register, and consider contractual liability coverage from RiskCover, including conditions where coverage is voided.

LanguageEnglish

CategoryForms

FormatDOCX

Pages23

Reading Time8 min

AccessFree to download

Introduction

Risk management in the procurement context

Service Agreement and risk details

Appendix A – Risk Register

Appendix B - sample Risk identification form

Appendix C – Further information about risk management

Community Services Risk Workbook TITLE: FORMTEXT [Insert Title] REQUEST NUMBER: FORMTEXT [Insert Request Number] AGENCY: FORMTEXT [Insert State Party Name] [This workbook is intended to be used in two ways: To facilitate risk assessment discussions; and To document the risk assessment and planning that has been undertaken. Please note: the text in this red font represents drafting instructions. Any areas that are highlighted in yellow require the State Party to input information. For further information about how to fill out this template, please contact HYPERLINK "mailto:fundingandcontracting@finance.wa.gov.au" Finance.] TABLE OF CONTENTS TOC \o "1-3" \h \z \t "GP Part,1" HYPERLINK \l "_Toc524618051" Risk in the procurement context PAGEREF _Toc524618051 \h 3 HYPERLINK \l "_Toc524618052" 1 INTRODUCTION PAGEREF _Toc524618052 \h 3 HYPERLINK \l "_Toc524618053" 1.1 RISK TOOLS PAGEREF _Toc524618053 \h 4 HYPERLINK \l "_Toc524618054" 2 RISK MANAGEMENT PAGEREF _Toc524618054 \h 5 HYPERLINK \l "_Toc524618055" 2.1 WHY MANAGE RISK PAGEREF _Toc524618055 \h 5 HYPERLINK \l "_Toc524618056" 2.2 PROCESS OVERVIEW PAGEREF _Toc524618056 \h 5 HYPERLINK \l "_Toc524618057" 2.3 USEFUL DEFINITIONS PAGEREF _Toc524618057 \h 6 HYPERLINK \l "_Toc524618058" 3 Risk management in the procurement context PAGEREF _Toc524618058 \h 7 HYPERLINK \l "_Toc524618059" 3.1 WHAT RISKS TO ASSESS PAGEREF _Toc524618059 \h 7 HYPERLINK \l "_Toc524618060" 3.2 PROCUREMENT PROCESS RISK MANAGEMENT PAGEREF _Toc524618060 \h 7 HYPERLINK \l "_Toc524618061" 3.3 COMMUNITY SERVICE RISK MANAGEMENT PAGEREF _Toc524618061 \h 10 HYPERLINK \l "_Toc524618062" 3.4 A NOTE ABOUT INDEMNITIES AND INSURANCE PAGEREF _Toc524618062 \h 10 HYPERLINK \l "_Toc524618063" 4 Service Agreement AND RISK DETAILS PAGEREF _Toc524618063 \h 12 HYPERLINK \l "_Toc524618064" 4.1 SERVICE AGREEMENT DETAILS PAGEREF _Toc524618064 \h 12 HYPERLINK \l "_Toc524618065" 4.2 RISK ASSESSMENT PARTICIPANTS PAGEREF _Toc524618065 \h 12 HYPERLINK \l "_Toc524618066" APPENDIX A – RISK REGISTER PAGEREF _Toc524618066 \h 13 HYPERLINK \l "_Toc524618067" 1 Risk REGISTER PAGEREF _Toc524618067 \h 13 HYPERLINK \l "_Toc524618068" APPENDIX B - sample Risk identification form PAGEREF _Toc524618068 \h 14 HYPERLINK \l "_Toc524618069" APPENDIX C – FURTHER INFORMATION ABOUT RISK MANAGEMENT PAGEREF _Toc524618069 \h 15 HYPERLINK \l "_Toc524618070" 1 Risk Identification PAGEREF _Toc524618070 \h 15 HYPERLINK \l "_Toc524618071" 1.1 WHAT IS A RISK? PAGEREF _Toc524618071 \h 15 HYPERLINK \l "_Toc524618072" 1.2 CAUSES OF RISK PAGEREF _Toc524618072 \h 15 HYPERLINK \l "_Toc524618073" 1.3 EXISTING CONTROLS & CONTROLS ASSURANCE PAGEREF _Toc524618073 \h 15 HYPERLINK \l "_Toc524618074" 1.4 OVERALL CONTROL RATING PAGEREF _Toc524618074 \h 15 HYPERLINK \l "_Toc524618075" 2 Risk Analysis PAGEREF _Toc524618075 \h 16 HYPERLINK \l "_Toc524618076" 2.1 CONSEQUENCE RATING PAGEREF _Toc524618076 \h 16 HYPERLINK \l "_Toc524618077" 2.2 LIKELIHOOD RATING PAGEREF _Toc524618077 \h 16 HYPERLINK \l "_Toc524618078" 2.3 CALCULATING THE LEVEL OF RISK PAGEREF _Toc524618078 \h 16 HYPERLINK \l "_Toc524618079" 3 RISK TREATMENT and monitoring PAGEREF _Toc524618079 \h 17 HYPERLINK \l "_Toc524618080" APPENDIX D – Examples of Risks And TREATMENT ACTIONS PAGEREF _Toc524618080 \h 18 HYPERLINK \l "_Toc524618081" 1 Procurement planning PAGEREF _Toc524618081 \h 18 HYPERLINK \l "_Toc524618082" 2 SERvice agreement formation PAGEREF _Toc524618082 \h 19 HYPERLINK \l "_Toc524618083" 3 Service agreement MANAGEMENT PAGEREF _Toc524618083 \h 21 Risk in the procurement context [The key output from this workbook is Appendix A – the risk register. The rest of the content is optional to read/complete and is aimed at assisting with und

FAQs

What is the purpose of the Community Services Risk Workbook?

It facilitates risk assessment discussions and documents the risk assessment and planning carried out for community services procurement processes.

Why should risks be actively managed in community services procurement?

Service agreements are complex, high value, and high risk, so procurement risks need structured and proactive management rather than passive handling.

When does RiskCover contractual liability cover apply or become voided?

Coverage applies automatically unless the State Party waives or limits recovery rights, varies indemnity/liability/insurance clauses, or the service agreement establishes certain joint venture or partnership arrangements where the State is a party, in which case the cover is voided.

Aug 31, 2026

Upload by Maeve