Colorado Sales Tax Exemption Instructions - Forms DR 0160 and DR 5002

Sep 19, 2026

Instructions from the Tax Accounting Office to CSU faculty and staff explain how Colorado State University can use its exemption from Colorado state-administered sales tax for purchases made with university funds for official business. Vendors must receive Form DR 0160 to confirm CSU’s tax-exempt status. If requested, complete and sign Form DR 5002, including required details on qualifying payments and signatures. It also provides vendor verification guidance, an exemption number, key eligibility notes, and contact information for assistance.

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Instructions – Colorado Certificate of Exemption

Present Form DR 0160

Complete Form DR 5002 (If Requested)

Verification of Exemption

Important Notes

Declaration of Wholesale or Entity Sales Tax Exemption Form (DR 5002)

From: Tax Accounting Office To: CSU Faculty and Staff Re: Instructions – Colorado Certificate of Exemption Dear CSU Faculty and Staff, Colorado State University is exempt from Colorado state-administered sales tax on purchases made for official university business using university funds. To utilize this exemption: Present the Certificate of Exemption (Form DR 0160) • Always present Form DR 0160 (attached) to the vendor to confirm CSU’s tax-exempt status. • Ensure purchases are made with university funds (e.g., procurement card or purchase order) . Complete the Declaration of Sales Tax Exemption (Form DR 5002) If Requested • If the vendor requests additional documentation, complete and sign Form DR 5002 (attached): o Line 3b: Mark the type of qualifying payment. o Line 5: Provide your signature, printed name, title, and date. • Employees without delegated signature authority may complete and sign this form as confirmed by CSU’s Office of General Counsel. Verification of Exemption • Vendors wishing to verify CSU’s tax-exempt status may visit the Colorado Department of Revenue’s Revenue Online portal at: [https://www.colorado.gov/revenueonline/_/\#1](https://www.colorado.gov/revenueonline/_/#1) . • Vendors should enter CSU’s exemption number: 09802381. Important Notes • Vendors may request additional documentation to confirm CSU’s tax-exempt eligibility. • Some vendors may choose not to honor the exemption. If refused, consider selecting another supplier. • This exemption applies only to purchases made with CSU funds for official university use. Personal orreimbursable purchases are not eligible. For assistance, contact the Tax Accounting Office at BFS_Tax_Accounting@Mail.ColoState.EDU. Sincerely, Colorado State University Business & Financial Services Tax Accounting Office DR 5002 (08/04/23) COLORADO DEPARTMENT OF REVENUE [Tax.Colorado.gov](Tax.Colorado.gov) Page 1 of 1 Declaration of Wholesale or Entity Sales Tax Exemption | 1. Purchaser Information | | | License or Exemption Information | | | | --- | --- | --- | --- | --- | --- | | Legal Name
Colorado State University | | | Sales Tax License or Exemption Number
98-02381-0000 | | | | Trade Name (if different) | | | State
CO | Expiration Date
None | | | Mailing Address
555 S. Howes Street | | | Phone Number
970-491-5509 | | | | City
Fort Collins, CO 80523-6003 | | | State
CO | ZIP Code
80523-6003 | | | 2. Wholesale Exemption. Mark the type of exemption, and describe your ordinary course of business. | | | | | | | F Purchase for Resale
F Manufacturing-Mark one of the following: F Ingredients or Component Parts F Machinery, Machine Tools, and Parts F Testing, Modification, or Inspection | Ordinary Course of Business, including the product(s) manufactured and/or sold:
Institute of Higher Education | | | | | | 3. Entity Exemption. Enter a and b as required. | | | | | | | a. Mark the type of entity.
F 501(c)(3) Charitable Organization F 501(c)(19) Veterans' Organization
F U.S. or Colorado State or Local Government F Affordable Housing Project
F Tribe or Member – For sales on or delivered to a Colorado reservation. Mark the type of qualifying purchaser:
F Tribal Government F Enrolled Tribal Member
F Entity owned by tribe or member – Enter the total tribal ownership percentage: | | | | | | | b. Mark the type of qualifying payment, unless the exemption is for a tribal member or entity owned by a tribe or member. F Purchase Authorization to be paid later
F Cash with a purchase order from the entity F Check issued by the entity
F U.S. Government GSA SmartPay3 Card F Colorado State or Local Government Credit Card
F Non-Government Credit Card bearing the entity name or branded for commercial use | | | | | | | 4. Other Exemption. Describe the exemption claimed and how your purchase qualifies. | | | | | | | Exemption Claimed | Qualifi

FAQs

How can CSU use the Colorado sales tax exemption for purchases?

CSU is exempt for purchases made for official university business using university funds, and the exemption must be documented with the required forms when dealing with vendors.

What should faculty and staff present to vendors to confirm CSU’s tax-exempt status?

Always present Certificate of Exemption Form DR 0160 (attached) to the vendor to confirm CSU’s tax-exempt status.

What is Form DR 5002 used for, and what information is required?

If the vendor requests additional documentation, complete and sign Form DR 5002 (attached). Provide the qualifying payment type and enter signature, printed name, title, and date; employees without delegated signature authority may sign as confirmed by CSU’s Office of General Counsel.

Sep 19, 2026

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