NY Sales Tax - Exempt Organization Exempt Purchase Certificate (ST-119.1) - Instructions & Form

Sep 19, 2026

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Instructions and the official form text for New York State sales and use tax exemption for an exempt organization’s purchases. It explains how to present the certificate to vendors at purchase time, signing requirements, and that payment must use university funds to avoid sales tax even if later reimbursed. It states the certificate cannot be used for personal purchases or for motor fuel/diesel motor fuel, and includes validity, misuse penalties, issuer and organization details, and officer signature fields.

LanguageEnglish

CategoryForms

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Exempt Organization Certificate

Certificate purpose, retention, and validity

Certificate number, replacement, and misuse penalties

Exempt organization and seller/purchaser information

Purchase restrictions (motor fuel/diesel) and payer requirements

Certification, officer signature, and date issued

General information and form completion requirements

Attention:GW Departments Re:Sales Tax Exempt Purchases in New York Please read the following instructions and explanations carefully: In order to claim an exemption from sales tax on purchases in NY,a copy of the Exempt Organization ExemptPurchase Certificate(ST-119.1),as attached below,must be presented to the vendor at the time of purchase.Please note this certificate needs to be signed by an officer of GW,so fill in the seller's information and thenreturn to the Tax Department with a description of the purchase.We will coordinate officer signature. In addition,payment for the item and/or services must be made using university funds (ex.GW check or GW p-card).If payment is made using a personal credit card or check,you will have to pay sales tax on the itemand/or services,even if later you will be reimbursed by the university. NY does not exclude items from our exempt status(other than motor fuel or diesel motor fuel),so if youfollow the instructions above,sales tax on all your purchases should be exempt in NY. Note that GW sales tax exemptions cannot be used for personal purchases. If you have any questions or concerns regarding NY sales tax exemption,please feel free to reach us at 571- 553-8313 or email at tax@gwu.edu. Sincerely, GW Tax Department ST-119 # Exempt Organization Certificate (12/09) The organization named below is exempt from payment of the New York State and local sales and use tax.Note:This is your organization's proof of exemption and must be retained in your organization's permanent files. The number shown on this cetificate must be entered on any Form ST-119.1,Exempt Organization Exempt Purchase Certificate,presentedto a vendor.f this certificate is lost or destroyed,you may obtain a replacement by notifying the Exempt Organizations Unit. This certificate will remain in effect unlessi is revoked or canceled.Misuse of the authority granted under this certificate wil result in therevocation of exempt status and subject the organization to substantial civil and criminal penalties. GEORGE WASHTNGTON UNIVERSITY2121 I STREET NWWASHINGTON,DC 20052 | Certificate number
EX 1
172528 | | --- | | Date issued
March 11,1983 | This certificate may not be altered,changed,lent,or transferred to another organization or person. New York State Department of Taxation and FinanceNew York State and Local Sales and Use Tax # Exempt OrganizationExempt Purchase Certificate | Your exempt organization number
Single purchase certificate
is not your federal employer
identification number (see instructions).
□Blanket certificate | | Exempt organization number (6-digit number
issued by the New York State Tax Department)
2 |
2
8
5
7
EX-1 | | --- | --- | --- | | Name of seller | Name of exempt organization/purchaser
The George Washington University | | | Street address | Street address
1918F Street,NW | | | ZIP code
State
City | ZIP code
State
City
Washington
20052
DC | | The exempt organization must be the direct purchaser and payer of record. You may not use this form to purchase motor fuel or diesel motor fuel exempt from tax.Representatives of governmental agencies or diplomatic missions may not use this form.Carefully read the instructions and other information on the back of this document. I certify that the organization named above holds a valid Form ST-119,Exempt OrganizationCertificate,and is exempt from New York State and local sales and use taxes on its purchases. l also certify that the above statements are true and correct.I make these statements withthe knowledge that knowingly making a false or fraudulent statement on this document is amisdemeanor under section 1817 of the New York State Tax Law and section 210.45 of thePenal Law,punishable by imprisonment for up to a year and a fine of up to $10,000 for anindividual or$20,000 for a corp

FAQs

What must be presented to the vendor to claim a New York sales tax exemption?

A copy of the Exempt Organization Exempt Purchase Certificate (ST-119.1) must be presented to the vendor at the time of purchase.

What payment method is required to keep purchases sales-tax exempt?

Payment must be made using university funds (e.g., a university check or GW p-card). Using a personal credit card or check requires paying sales tax even if the university later reimburses you.

What purchases cannot use this exemption certificate?

The form cannot be used for personal purchases and may not be used to purchase motor fuel or diesel motor fuel (including No. 2 heating oil).

How long is the certificate valid and what happens if it is misused?

The certificate remains in effect unless revoked or canceled. Misuse of the authority granted can result in revocation of exempt status and substantial civil and criminal penalties.

Sep 19, 2026

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