April 2024 Newsletter - Updated Forms and Training Requirements

Sep 3, 2026

The newsletter summarizes operational updates for adult care homes, including revised vacation and absence request procedures and staffing plan requirements. It outlines training obligations for APD providers, staff, and volunteers, the submission of HCBS Attestation of Training Compliance to the state, and continued duties to submit HCBS training certificates to the ACHP via Oregon Care Partners. It also provides information on 2024 election registration assistance, plus a new adult care home operator application process launched April 1.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Use Updated Form to Plan for Vacation

Set up Residents for 2024 Election Success

New Staffing Plan Template

New Requirement for Home and Community-Based Services Training

New Application Process Launched April 1

Training and Support

| Use Updated Form to Plan for Vacation
Based on provider feedback, the Vacation or Absence From Home Request form has been updated to include the training requirements for the caregiver left in charge, caregiver working alone and regular caregiver.
Staff scheduled in your temporary operating plan must have completed all training and requirements before you submit your exception request, or your request may be denied.
Remember, if an operator or resident manager plans to be out of the home continuously for 72 hours or longer, the operator must submit the Vacation or Absence From Home Request form to the ACHP.
The form must be received by the program at least seven business days prior to the absence. It must include information about the back-up operator or resident manager, along with a temporary operation plan.
The ACHP will respond within 72 hours of the request. (MCAR 023-070-830)
Find the updated form at Exception Requests , [multco.us/adult-care-home-information/exceptio](multco.us/adult-care-home-information/exceptio)[n-requests](n-requests.)[.](n-requests.) | Set up Residents for 2024 Election Success
For each large election, Multnomah County Elections reaches out to a sample of adult care homes to offer registration cards and supplies for your residents.
You may now call or email a request for registration material.
The deadline for new Oregon voters to register is Tuesday, April 30. That’s also the deadline to change party affiliation. Ballots are sent out Wednesday, May 1, 2024. Get your updates in early!
They have registration forms in English, Spanish, Somali, Russian, simplified Chinese and Vietnamese. They also have large print registration forms.
Multnomah County Elections offers assistance to all voters. We can send a Voter Assistance Team to any location in Multnomah county to:
● Register you to vote or check your voter registration.
● Mark or read your ballot.
● Update or verify your name, address or other voter information.
● Explain election rules and steps in voting.
These services are always free.
Call 503-988-8683, email [elections@multco.us](elections@multco.us), or fill out an online form at Voter Assistance Request Form , [multco.us/elections/webform/voter-assistance](multco.us/elections/webform/voter-assistance)request-form. | | --- | --- | | New Staffing Plan Template
Find an improved staffing plan template in PDF and Excel at Record Keeping Forms , [multco.us/adult-care-home-information/record-k](multco.us/adult-care-home-information/record-k)[eeping-forms](eeping-forms.)[.](eeping-forms.) | | | New Requirement for Home and Community-Based Services Training
All APD providers, staff and volunteers in APD homes, or homes serving APD residents, were required to complete Home and
Community-Based Services training by Sunday, March 31.
If you or your staff have not completed this training, it will be a correction during your next inspection.
The state also requires an additional form be submitted directly to them: HCBS Attestation of Training Compliance [forms.office.com/g/PiPKErZN65](forms.office.com/g/PiPKErZN65) .
All staff should complete the training before operators submit an attestation. This form gathers information on:
● Operator full name and title
● Email address and phone number
● Adult care home address
● License number
● Tax ID number
For questions about the attestation, email [hcbs.oregon@odhsoha.oregon.gov](hcbs.oregon@odhsoha.oregon.gov).
You are still required to submit all HCBS training certificates to the ACHP. Each provider will need to create or have their own individual account with Oregon Care Partners in order for the training certificate to reflect their name. Certificates can be emailed, faxed or dropped off in person at the ACHP office.
I/DD and MHA operators and their staff are not required to take the training at this time, unless the home also serves an APD resident.
Register

FAQs

What must staff complete before submitting an exception request for a temporary operating plan?

Staff scheduled in the temporary operating plan must complete all required training and requirements before submitting the exception request, or the request may be denied.

When is HCBS Home and Community-Based Services training due for APD providers, staff, and volunteers?

The newsletter states the training was required to be completed by Sunday, March 31.

What changed for new adult care home operator applicants starting April 1?

Starting Monday, April 1, new applicants are required to use the new application form, after an information session and in-person consultation options are offered.

Sep 3, 2026

Upload by Aria Callaghan