Works Package Completion Process Map - eB 1EW02-CSJ-QY-PRO-S000-000014 - Process Overview

Sep 17, 2026

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Works Package Completion Process Map defines step-by-step activities, responsibilities, and required outputs for managing works handover, readiness reviews, site inspections, and formal completion approvals. It covers initiating the Defect Outstanding Works List (DOWL), organizing completion readiness meetings, preparing and submitting key deliverables (H&S file, O&M manual, drawing registers, records, and certificates), and running pre-completion inspections with HS2 and the receiving party. It also includes optional certification of entry handover, acceptance code actions, issuing completion certificates, managing HS2 sign-off, and closing outstanding defects during the defect correction period.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages1

AccessFree to download

Works Package Completion Process Map

eB reference and roles

Completion steps and required outputs

Give Get milestone process

Works Package Completion Process Map eB reference: 1EW02-CSJ-QY-PRO-S000-000014 | Ref
No. | Activity Description | Responsibility | | | | | | | | Guidance Note | Template Reference | Output Required | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | | | Works Package Manager | | Handover
Manager | Technical Assurance Lead | HS2 PM | Receiving Party
Representative | Delivery Director & Sector Manager | Quality Manager | | | | | 1 | Initiate Defect Outstanding Works List (DOWL) | | | | | | | | | Initiate at Construction commencement | DOWL Register Template
(1EW02-CSJ-QY-SCH-S003-000004) | 1. DOWL Register | | 2 | Organise Completion Readiness to Review Meeting and agree list of Completion Deliverables and exclusions | | | | | | | | | To be arranged at least
12 weeks prior to works completion OR at 50% Construction | Completion Readiness Roadmap Template (1EW02-CSJ-QY-SCH-S003-000003) | 1. Minutes of Meeting (including Agreed list of Completion Deliverables, exclusions and List of Actions) | | | | | | | | | | | | | | | | 3 | Handover Deliverable preparation and submission | | | | | | | | | Agree list of deliverable documents. Review status and progress of handover deliverables.
Deliverable documents shall be progressively prepared during construction and submitted no later than 4 weeks * from works completion. Early submission may be required for Give Get milestone completion.
*Unless required early for Give Get | Health and Safety File template (HS2-HS2-QY-TEM-000-000010)
O&M Manual Template
(1EW02-CSJ-QY-TEM-S000-000004)
Drawing Register Template (1EW02-CSJQY-TEM-S000-000003) | List of Key deliverable Documents
1. H&S File
2. O&M Manual
3. ITP Deliverable Records
4. Third Party Deliverable Records (i.e. NR Utility and Statutory Deliverables and NR AMP Forms etc.)
5. L3 Certificates
6. VVM and DOORs completion
7. Asset data population requirements and AIMS update
Redline and As-built drawings and Drawing | | | | | | | | | | | | | | | | 4 | Carryout Pre-Completion Site Inspection with HS2 and receiving party | | | | | | | |
| (
To be arranged at least 2 weeks prior to works completion or Give Get milestone. Can be arranged earlier to allow for follow-up site inspection (if necessary) | DOWL Register Template
(1EW02-CSJ-QY-SCH-S003-000004) | 8.
1. Record of Site Inspection (Report or minutes)
2. updated DOWL Register; Called COWL (Consolidated register) | | | | | | | | | | | | | | | | 4a | Prepare and issue Certificate of Entry Handover/Handback for HS2 acceptance (Optional, if necessary, see Guidance Notes) | | | | | | | | | This certificate shall be issued where site/area/building is being handed over prior and submission of full assurance packs are planned few weeks later (as agreed locally with HS2 PM) . This will provide formal record of site handover | Certificate of Entry Handover/Handback (eB template Ref: 1EW02-CSJ-QY-TEMS000-000005) | Certificate of Entry Handover/Handback (Signed by CSJV and HS2) | | | | | | | | | | | | | | | | 5 | Handover Deliverable records accepted Code 1 | | | | | | | | | Deliveraul ell urmasi oarlml baion progressively prepared during construction and submitted within 2 weeks of works completion. Early submission may be required for Give Get | | All deliverable documents highlighted in Section 3 are Code 1 | | | | | | | | | | | | | | | | 6 | Organise Completion Meeting. Completion Certificate prepared and issued to HS2 PM for acceptance. | | | | | | | | | To be arra dploeio 1 week prior to works completion or Give Get date. | Completion Certificate Template (1EW02-CSJ-QY-TEM-S000-000002) | 1. Completion certificate prepared and issued to HS2 PM for sign off. (For Works Package Completion)
2. Give Get Completion Check sheet prepared and issued to HS2 PM for sign off. (For Give Get Milestone C

FAQs

Which documents are required as handover deliverables before submission?

Prepare and progressively submit key deliverable documents no later than 4 weeks from works completion, including the Health and Safety File, O&M Manual, drawing register, and specified deliverable records and certificates.

Sep 17, 2026

Uploaded by Ivy