Wage and Tax Statement - Copy A and Copy 1 - 2023

Sep 19, 2026

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2023 Wage and Tax Statement information outlines how Copies A and B of Forms W-2 and W-3 are handled for filing and recipient reporting. Copy A is for the Social Security Administration and is provided in red to match the official scannable IRS format; the online version must not be printed and filed as Copy A. Copy B and other black copies may be downloaded, completed, and printed for recipients and state or local requirements. The document also lists key wage and tax boxes to capture federal, Social Security, Medicare, and state/local amounts and payments.

LanguageEnglish

CategoryForms

FormatPDF

Pages11

Reading Time4 min

AccessFree to download

Wage and Tax Statement

Filing instructions for Forms W-2 and W-3

Copy A vs. Copy B printing and scanning rules

Wage and tax data fields

Attention: You may file Forms W-2 and W-3 electronically on the SSA's EmploverW-2 Filing Instructions and Information web page,which is also accessibleat wMw socialsecuiritv aovlemnlover You can create fill-in versions ofForms W-2 and W-3 for filing with SSA.You may also print out copies forfiling with state or local governments,distribution to your employees,andfor your records. Note:Copy A of this form is provided for informational purposes only.Copy A appears inred,similar to the official IRS form.The official printed version of this IRS form is scannable,but the online version of it,printed from this website,is not.Do not print and file Copy Adownloaded from this website with the SSA;a penalty may be imposed for filing forms thatcan't be scanned.See the penalties section in the current General Instructions for FormsW-2 and W-3 available at www irs aov/w2 for more information Please note that Copy B and other copies of this form,which appear in black,may bedownloaded,filled in,and printed and used to satisfy the requirement to provide theinformation to the recipient. To order official IRS information returns such as Forms W-2 and W-3,which include ascannable Copv A for filing,go to IRS'Online Ordering for Information Returns andEmplover Returns page,or visit www.irs.govlorderforms and click on Employer andInformation returns.We'llmail you the scannable forms and any other products you order. See IRS Publications 1141,1167,and 1179 for more information about printing these taxforms. | 22222 | VOID □ | a Employee's social security number | | | For Official Use Only
OMBNo.1545-0008 | | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | b Employer identification number(EIN) | | | | | | | 1 Wages,tips,other compensation | | | 2 Federal income tax withheld | | | c Employer's name,address,and ZIPcode | | | | | | | 3 Social security wages | | | 4 Social security tax withheld | | | | | | | | | | 5 Medicare wages and tips | | | 6 Medicare tax withheld | | | | | | | | | | 7 Social security tips | | | 8 Allocated tips | | | d Control number | | | | | | | 9 | | | 10 Dependent care benefits | | | e Employee's first name andinitial | | | Last name | | | Suff. | 11 Nonqualified plans | | | 12a See instructions for box 12
C0de | | | f Employee's address and ZIP code | | | | | | | Retremert
Third-party
13 Statutory
plan
sick pay
employee | | | 12b
Code | | | | | | | | | | 14 Other | | | 12c
Code | | | | | | | | | | | | | 12d
Code | | | | | | | | | | | | | | | | 15 State Employer's state ID number | | | | 16 State wages,tips,etc. | 17 State income tax | | | 18 Local wages,tips,etc. | 19 Local income tax | | 20 Locality name | | | | | | | | | | | | | | 2023 Department of the Treasury-Intemal Revenue ServiceFor Privacy Act and Paperwork ReductionAct Notice,see the separate instructions. # Wage and Tax Statement Form Copy A-For Social Security Administration.Send this entire page with Form W-3 to the Social Security Administration;photocopies are not acceptable. Cat.No.10134D Do Not Cut,Fold,or Staple Forms on This Page | 22222 | a Employee's social security number | | OMB No.1545-0008 | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | | b Employer identification number(EIN) | | | | 1 Wages,tips,other compensation | | | 2 Federal income tax withheld | | | c Employer's name,address,and ZIP code | | | | 3 Social security wages | | | 4 Social security tax withheld | | | | | | | 5 Medicare wages and tips | | | 6 Medicare tax withheld | | | | | | | 7 Social security tips | | | 8 Allocated tips | | | d Control number | | | | 9 | | | 10 Dependent care benefits | | | e

FAQs

How should the page be submitted for the Social Security Administration?

Send the entire page with Form W-3 to the Social Security Administration. Photocopies are not acceptable.

Why can’t the online Copy A be printed and filed to SSA?

Copy A must be scannable and match the official IRS format. The online version printed from the website is not scannable, so filing it can result in a penalty.

What can be done with Copy B and other black copies?

Copy B and other black copies may be downloaded, filled in, and printed for use in providing information to recipients and satisfying state or local requirements.

Sep 19, 2026

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