W-2 Wage and Tax Statements for Calendar Year 2021 - Information Circular 22-P-xxx

Sep 4, 2026

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Information Circular No. 22-P-xxx provides agencies with instructions for the 2021 W-2 Wage and Tax Statements. It explains availability of the KTXPR55 W-2 listing in the agency MVS mailbox, sorting and totals by agency, and handling cases where employees worked for multiple agencies. It details electronic delivery through Employee Self Service, printed mailing timelines, reprint/reissue access for 18 months after separation, and procedures for address and SSN correction notifications, including destruction timelines for returned mail.

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Summary

KTXPR55 Report Availability and Sorting

W-2 Printing, Mailing, and Electronic Consent

Reissues, Address/SSN Corrections, and Supporting Resources

INFORMATIONAL CIRCULAR NO. 22-P-xxx Supersedes: 21-P-014 DATE: January 10, 2022 SUBJECT: W-2 Wage and Tax Statements for Calendar Year 2021 EFFECTIVE DATE: Immediately OAR CONTACT: Carmen Pearson (785) 296-7059 ([carmen.pearson@ks.gov](carmen.pearson@ks.gov)) APPROVAL: Sunni Zentner (Original signature on file) SUMMARY: Information Pertaining to Employee 2021 W-2 Statements The final version of the KTXPR55 W-2 listing has been generated. The KTXPR55 report contains all information printed on the 2021 W-2 Wage and Tax Statement for each employee of your agency. Agencies will find the report in their agency MVS mailbox with a date of January 7, 2022. This report should be downloaded and retained by your agency. The report will be removed from the MVS mailbox and will no longer be available after February 4, 2022. The KTXPR55 W-2 listing is sorted by 1) 3-digit agency, 2) alphabetically by last name/first name, and 3) social security number (SSN). The report is totaled by 3-digit agency. The ’Total Number of Employees’ count from the Grand Totals page represents the total number of 2021 W-2s that were generated for your agency. The Department of Administration will be preparing a SMART voucher to bill each agency for the applicable costs associated with processing the 2021 W-2s. In the instance where an employee worked for more than one agency, one W-2 form has been prepared that includes earnings and deductions for all agencies. The W-2 information for these employees will be included on the KTXPR55 W-2 listing for the agency appearing on the employee's most current job record. The standard W-2 was used for 2021 . The standard W-2 is one page, contains four copies (a copy tobe used with the employee’s federal return, two copies that can be used for the employee’s state and local returns, and a copy for the employee records) . For employees consenting to receive their W-2 electronically, the form is now available on Employee Self Service (ESS). For employees receiving a printed W-2, the form will be printed and mailed by the end of January 2022. Any employees who have retired or separated from state service continue to have access to consent to receive their W-2 forms electronically, via Employee Self- Service, for 18 months following separation. However, each retired or separated employee must sign back into Employee SelfService and consent to receive their W-2 electronically. If this consent is not resubmitted, a paper W-2 will be generated and mailed to the former employee. Agencies are reminded that the mailing address on the Contact Information page will be the primary address used for mailing the paper W-2 to employees who have not consented to receive an electronic W-2. If the employee has no mailing address, the employee's home address will be used for mailing the W-2. The return address for all mailed W-2 forms will be the Department of Administration, Office of Printing & Mailing. All paper 2021 W-2s that are returned to the Office of Printing & Mailing by the U.S. Postal Service, will be destroyed after April 15, 2022. In cases where the 2021 W-2 Wage and Tax Statement information does not agree with your agency records, please notify the Payroll Processing Team, [DOA_Payroll@ks.gov](DOA_Payroll@ks.gov), with an explanation of the issue. For all cases where the social security number is incorrect, please send a copy of the employee's social security card to [DOA_Payroll@ks.gov](DOA_Payroll@ks.gov) with the explanation. State agencies are not authorized to make changes on W-2 forms. The Social Security Administration and the Kansas Department of Revenue must be notified of corrections made by the Department of Administration. For employees in need of W-2 reprints for years 2017 through 2021, agencies are expected to recommend that employees consent to view these W-2s electronically using the ‘W-2: Consent, Reissue, Forms’ tile found in Employee Self-Service. The employee may view and pr

FAQs

Where can agencies find the 2021 W-2 information after the final KTXPR55 version is generated?

Agencies can find the KTXPR55 W-2 listing in their agency MVS mailbox dated January 7, 2022. The report should be downloaded and retained because it is removed from the mailbox after February 4, 2022.

How are employees provided their 2021 W-2 forms—electronically or by mail?

Employees consenting to receive their W-2 electronically can access it through Employee Self Service (ESS). Employees who receive a printed W-2 will have it printed and mailed by the end of January 2022, using the Contact Information page address as the primary mailing address.

What should be done if 2021 W-2 information, including an employee’s SSN, does not match agency records?

If W-2 information does not agree with agency records, notify the Payroll Processing Team at DOA_Payroll@ks.gov with an explanation. For incorrect SSNs, send a copy of the employee’s Social Security card to DOA_Payroll@ks.gov; agencies are not authorized to make changes on W-2 forms.

Sep 4, 2026

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