Vermont Urban & Community Forestry Program - Mid-Project Progress Report Template for Grant Awardees - 10-24

Sep 11, 2026

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Guidance and a fillable template for Vermont Urban & Community Forestry (VT UCF) grant recipients submitting a mid-project progress report. The report may be required when a mid-project invoice is submitted and must accompany it as a separate document pair in a single email. Required sections cover documented expenditures and a detailed work summary aligned with the grant scope. Optional pages request additional USDA Forest Service and Inflation Reduction Act impact data across activities like tree planting and maintenance.

LanguageEnglish

CategoryForms

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Required Components: pages 2-3

Documented expenditures to date

Explanation of expenditures and work accomplished

Optional Reporting Components: pages 4-8

Primary Project Activity Location

Section 1: Tree Planting

Section 2: Tree Maintenance or Removal of Existing Trees

Vermont Urban & Community Forestry Program (VT UCF) Guidance for submitting a mid-project progress report for recipients of a 2024 Urban & Community Forestry grant. If you intend to submit a mid-project invoice in accordance with the payment schedule outlined in Attachment B (page 3) of your grant agreement, a mid-project progress report must accompany that invoice. It is important to note that a mid-project invoice and progress report is not required, but optional. You may also choose to submit an invoice only for the full grant amount at the end of the project, with the final report. If you are submitting a mid-project invoice and progress report, they should be submitted as two separate documents together in a single email and sent [to](to elise.schadler@vermont.gov. This)[ ](to elise.schadler@vermont.gov. This)[elise.schadler@vermont.gov](to elise.schadler@vermont.gov. This)[. This](to elise.schadler@vermont.gov. This) single email may be submitted by anyone (town staff, volunteer project coordinator, etc. ) . As outlined in Attachment B (page 3) of your grant agreement, the mid-project progress report must include the following components: 􀀀 Documented expenditures to date in table format. 􀀀 A detailed statement demonstrating work accomplished to date according to the scope as detailed in Attachment A. If possible, these components should be combined into one PDF document. See the optional template on pages 2-3 of this document. In addition to the required components of your mid-project progress report, our partners at the USDA Forest Service, federal Urban & Community Forestry Program, have asked us to support efforts to collect more detailed information. As you likely know, your 2024 Urban & Community Forestry grant is funded through a state allocation to Vermont made possible by the Inflation Reduction Act of 2022. An unprecedented $1.5 billion dollars has been awarded to support urban forestry projects nationwide. While your project was awarded prior to USDA Forest Service reporting requirements being put in place, please consider filling out the optional reporting components on pages 4-8 of this document to the best of your ability. Any data that Vermont can contribute to telling the story of this infusion of funding into our communities will support the field of urban and community forestry and may catalyze future funding opportunities. If you are willing and able, we thank you for taking the time to provide this additional data in advance. Note: The fillable PDF that follows is available as an optional resource to VT UCF grant awardees; its use is not required. If you use the template, download and save the PDF to your computer BEFORE beginning to edit. Mid-Project Progress Report Template Required Components: pages 2-3 Date: Project End Date: Reporting Period (Approx. dates this progress report covers): Grant Recipient Name: Project Title: Grant \#: Documented expenditures to date | Category | Description of Expense | Amount of Expense | | --- | --- | --- | | Personnel (salary and fringe) | | | | Materials/Supplies | | | | Services | | | | Travel | | | | Other | | | | Total | | | Explanation of expenditures, if necessary: Describe what work has been accomplished to date? Specifically, what has been done towards achieving the scope of work as detailed in Attachment A (page 2) of your grant agreement? Optional Reporting Components: pages 4 – 8. Only fill out the sections applicable to your project. Primary Project Activity Location: please check the one identifier that best describes the focal location type of the majority of your project to date. Public Property: 􀀀 Street (tree lawn/tree strip/green belt) 􀀀 Community Park or Playground 􀀀 School/University 􀀀 Community garden or orchard 􀀀 Vacant lot 􀀀 Greenway/trail/forested area 􀀀 Public housing 􀀀 Institutional (hospital, correctional) 􀀀 Other Private Property: 􀀀 Residential 􀀀 Reside

FAQs

When is a mid-project progress report required for VT UCF grant recipients?

A mid-project progress report must accompany a mid-project invoice when submitting per the payment schedule in Attachment B. The mid-project invoice and progress report are optional; recipients may instead submit an invoice only for the full grant amount at project end with the final report.

What components must the mid-project progress report include?

The report must include (1) documented expenditures to date in table format and (2) a detailed statement describing work accomplished to date aligned with the scope in Attachment A.

What optional information can recipients provide in the template?

Recipients may complete optional reporting sections on pages 4–8, including primary project activity location and activity-specific details such as tree planting information and maintenance or removal of existing trees, to support additional reporting needs.

Sep 11, 2026

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