Verbal Warning Notice - Memo

Sep 16, 2026

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Verbal warning notice memo template that summarizes a prior meeting with an employee about performance and/or conduct concerns. The memo reiterates key discussion points without treating the communication as a formal written warning. It documents specific improvement areas such as chronic tardiness and unreported absences, and performance duties involving budget balancing and timely review. It requests clear improvement, outlines expectations and possible further disciplinary action, and includes acknowledgement of receipt and internal follow-up with Human Resources.

LanguageEnglish

CategoryLetters

FormatPDF

Pages1

AccessFree to download

Memo

Date and Recipient

Meeting Summary and Concerns

Improvement Expectations and Follow-up

Acknowledgement and CC

Sample: Documenting a Verbal Warning Memo: Date Employee name & office address Dear XXX, This letter serves as a summary of our meeting on date/time/place, regarding your performance/conduct. This is only a reiteration of what we discussed; it is not a written warning. During our meeting I described to you the areas of your performance that need improvement. They include,(sample items): 1. Tardiness and excessive Absences: Punctuality and regular attendance are important to productivity and establishing a good work record. When others must cover for your absences, the overall workload is increased and performance and service are compromised. Once again on date, you reported to work at 7:20 a.m., twenty (20) minutes, after the start of your regularly scheduled shift. Your tardiness caused a delayed start for your work team which affected the coordination and completion of the team’s duties for the remainder of the morning. You explained that you did not call in because you overslept. This has become a pattern and you are not notifying me until you arrive at the workplace. Unexpected absences are communicated to your supervisor in a timely fashion which allows adjustments to be made in schedules so that your duties can be covered while you are gone. 2. Performance: On date you were asked to balance the xxxxxx budget for which you have access to the xxxxx database in order to perform this duty. You were also instructed to have that work reviewed by name. As of date, this was not completed, nor was it reviewed by name. It was crucial that this task be completed by the deadline of date. When you do not balance the budget on time, we are unable to produce the summary report for xxxxx and in turn, s/he cannot provide financial analysis in time to create future proposals. In our meeting we agreed that you will complete this task on schedule. If you anticipate missing this deadline, you will notify me at least four (4) days in advance. As we discussed, you need to show improvement in this/these area(s) . (if appropriate): Future reoccurrences ofthis behavior may result in further disciplinary action. I will schedule weekly meetings during which we will review your progress and identify next steps, if necessary. Name, this department relies on you to be a contributing member of the staff. As always, I hope you will feel free to discuss with me any problems or concerns that may arise. Sincerely, By my signature below, I hereby acknowledge that I received a copy of this notice of discipline. My signature does not necessarily indicate agreement with the contents. Employee Name Date cc.: Human Resources

FAQs

Is this verbal warning considered a written disciplinary notice?

The memo states it is only a reiteration of the meeting and is not a written warning.

What improvement areas does the memo typically address?

Common areas include tardiness and excessive or uncommunicated absences, plus unmet performance tasks such as timely budget balancing and required reviews.

What happens if the employee repeats the discussed issues?

Future occurrences may result in further disciplinary action, and weekly meetings may be scheduled to track progress and identify next steps.

Sep 16, 2026

Upload by McQueen