Vended Meal Agreement - Fixed Meal Prices - For Oregon Child Nutrition Programs (CNP) Sponsors

Aug 30, 2026

Upload by Kyle

A vended meal agreement template defining fixed per-meal pricing for Oregon Child Nutrition Programs (CNP) sponsors. It sets the relationship between a sponsor and a vendor, outlines required compliance with USDA Child Nutrition Program regulations and referenced CFR sections, and establishes agreement scope, locations, address and delivery timing. It includes agreement period terms, allowable annual price increases tied to CPI-U-Food Away From Home, renewal conditions, and vendor obligations for invoices, cycle menus, USDA meal pattern standards, recordkeeping, production/transport sheets, and meal count documentation.

LanguageEnglish

CategoryForms

FormatDOCX

Pages28

Reading Time10 min

AccessFree to download

VENDED MEAL AGREEMENT

Fixed Meal Prices

Agreement Parties and Purpose

Applicable USDA Child Nutrition Program Regulations

Agreement Structure and Recitals

Meal Delivery Address and Locations

Fixed Price Per Meal

A. Agreement Period and Renewal

Annual Price Increase and CPI Index

B. The Vendor Agrees To

VENDED MEAL AGREEMENT Fixed Meal Prices For use by Oregon Child Nutrition Programs (CNP) Sponsors Sponsor’s Agency Number (from CNPweb):______________ This Agreement (“Agreement”) is entered into by and between Sponsor Name, herein after referred as the “Sponsor”, and Vendor Name, herein after referred to as the “Vendor”. This Agreement sets forth the terms and conditions upon which the Sponsor retains the Vendor to provide meals for the Sponsor’s nonprofit food service program. Furthermore, this Agreement sets for the terms and conditions upon which the Sponsor will purchase meals from the Vendor and the Vendor will provide meals for the Sponsor’s nonprofit food service program. The Sponsor and Vendor agree to abide by the rules and regulations governing the Child Nutrition Programs, in accordance with federal regulations including policy and instructions issued by the United States Department of Agriculture (USDA). The applicable regulations are: 7 CFR 210 National School Lunch Program 7 CFR 215 Special Milk Program 7 CFR 220 School Breakfast Program 7 CFR 225 Summer Food Service Program 7 CFR 226 Child and Adult Care Food Program 7 CFR 245 Determining Eligibility for Free and Reduced Meals 7 CFR 250 Food Distribution Program 7 CFR 3052 Audit Requirements This Agreement is made with reference to the following: Whereas, The Sponsor desires the Vendor to provide meals; and Whereas, The Vendor is willing to provide such services to the Sponsor on a fixed price bases; Therefore, Both parties hereto agree as follows: AGREEMENT: Now, therefore, in consideration of the foregoing references, which are hereby incorporated and made a part of this Agreement, and in further consideration as set forth below, the Sponsor and Vendor hereby agree as follows: Meals will be provided to the Sponsor at the following address: Fill in street, city, state, zip at or before scheduled time listed below: For more than one (1) location, list below. The fixed price per meal listed below is agreed upon by both parties as if no USDA Foods are used: A. Agreement Period The initial agreement period shall be ______ to _______. Both parties agree to enter into this Agreement for one (1) year period with the option to renew the Agreement for up to four (4) additional one (1) year periods by mutual agreement of the Sponsor and Vendor. Renewal shall be based on customer satisfaction with products, service, and price. Annual Price Increase: Changes in per meal price may be considered by the Sponsor at the time of renewal. Any proposed per meal price changes must be accompanied by documentation support such increase. The Sponsor reserves the right to accept or reject any proposed price changes, in the best interest of the Sponsor. If the proposed per meal price changes are accepted, they shall become effective on the first day of the Agreement renewal period. The Consumer Price Index (CPI) to be used will be the CPI-U-All Urban Consumers: USD City Average Food Away From Home. Use the CPI for the 12 month period of March of _20______ to March of 20____. B. The Vendor Agrees to 1. Invoice Sponsor for unitized meals in accordance with the number of meals requested. 2. Provide the Sponsor for approval, a proposed cycle menu for the operational period, at least __ operating days prior to the beginning of the period to which the menu applies. Any changes to the menu made after Sponsor approval must be approved by the Sponsor, and documented on the menu records. Meals must be planned, prepared, and served (if applicable) to meet the USDA meal pattern requirements and nutritional standards as outlined in Attachment D Minimum Food Specifications. 3. Maintain full and accurate records that document: a. the menus were provided to the Sponsor during the term of this Agreement, b. a listing of all components of each meal, c. an itemization of the quantities of each component used to prepare said meal, and d. providing the Sponsor with daily production/tra

FAQs

What is a Vended Meal Agreement used for?

It defines the terms under which an Oregon Child Nutrition Program sponsor contracts a vendor to provide meals for the sponsor’s nonprofit food service program at fixed per-meal prices.

How are annual meal price increases handled in the agreement?

Price changes are considered at renewal, must be supported by documentation, and—if accepted—take effect on the first day of the renewal period. The CPI-U-All Urban Consumers measure for food away from home is specified for calculating changes.

What recordkeeping and documentation must the vendor maintain?

The vendor must keep full and accurate records of provided menus, meal component listings, quantities of each component, daily production/transport sheets showing how items meet meal pattern requirements, and cost records such as invoices and receipts supporting meal component availability.

Aug 30, 2026

Upload by Kyle