Vehicle Checklist & Fault and / or Damage Report - Complete Form

Sep 11, 2026

Uploaded by Ivy

Vehicle Checklist & Fault and / or Damage Report for pre-use inspection by an allocated driver. Includes driver details, vehicle identification, date, mileage, and a signature area. Notes the marking key with standards for satisfactory/available, defective/missing, critical fault, and not applicable, plus fuel level indications. Covers external condition, vehicle fluids, interior and equipment, and functional checks before starting the journey, with space for additional comments and reporting all vehicle damages.

LanguageEnglish

CategoryForms

FormatPDF

Pages1

AccessFree to download

NOTES

Marking Key and Fuel Level

Pre-Use Vehicle Information

Inspection Items

External Vehicle Condition

Vehicle Fluids

Vehicle Interior & Equipment

Functional Checks Before Starting Journey

Additional Comments

| | | Vehicle Checklist & Fault and / or Damage Report | | | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | | | NOTES:
1. This check list should be used by the allocated driver before use of the vehicle.
2. If any of the items are deemed CRITICAL the vehicle should not be use the until the fault has been rectified. | | | | | | | | | | | | | | | | | | | | DATE: | | | | | |
| | | | | | | | | | | | | | | | VEHICLE ID: | | | | | | | | | | | | | | | | | | | | | | KILOMETRES: | | | | | | | | | | | DRIVER NAME: | | | | | | | | | | | | | | | | | | | | | | DRIVER SIGNATURE: | | | | | | | | | | | | | | | | | | | | | | ALL VEHICLE DAMAGES MUST BE NOTED: | | | | | | | | | | | | | MARKING KEY | | | | FUEL LEVEL | | | | | | | Satisfactory/Available | | ✓ | | FULL | | | | | | | Defective/Missing | | ✗ | | 3/4 | | | | | | | Critical Fault | | F | | 1/2 | | | | | | | Not Applicable | | n/a | | 1/4 | | | | | | | | | | | | | | | | ITEM | | | | | | | MARK | COMMENT | | | 1. EXTERNAL VEHICLE CONDITION: | | | | | | | | | | | | 1.1 | Condition of body work, mirrors, windows & lights | | | | | | | | | | 1.2 | Condition of windscreen and wiper blades | | | | | | | | | | 1.3 | Cleanliness of windscreen, windows, lights | | | | | | | | | | 1.4 | Security of load | | | | | | | | | | 1.5 | Condition of tyres | | | | | | | | | | 1.6 | Availability of spare wheel(s) and tools | | | | | | | | | | 1.7 | Under vehicle inspection, loose parts, etc. | | | | | | | | | 2. VEHICLE FLUIDS | | | | | | | | | | | | 2.1 | Engine oil level | | | | | | | | | | 2.2 | Coolant level | | | | | | | | | | 2.3 | Brake/Clutch fluid levels | | | | | | | | | | 2.4 | Windscreen wash level | | | | | | | | | | 2.5 | Power steering fluid level | | | | | | | | | | 2.6 | Battery fluid level | | | | | | | | | | 2.7 | Presence of fluid leaks | | | | | | | | | 3. VEHICLE INTERIOR & EQUIPMENT | | | | | | | | | | | | 3.1 | Condition and function of seatbelts | | | | | | | | | | 3.2 | First Aid kit | | | | | | | | | | 3.3 | Fire extinguisher | | | | | | | | | | 3.4 | VHF Radio | | | | | | | | | | 3.5 | HF Radio | | | | | | | | | | 3.6 | Satellite phone | | | | | | | | | 4. FUNCTIONAL CHECKS BEFORE STARTING JOURNEY | | | | | | | | | | | | 4.1 | Communication equipment functioning properly | | | | | | | | | | 4.2 | Warning lights & instruments functioning | | | | | | | | | | 4.3 | Lights and indicators functioning | | | | | | | | | | 4.4 | Horn functioning | | | | | | | | | | 4.5 | Wiper & washer functioning | | | | | | | | | | 4.6 | Handbrake functioning | | | | | | | | | | | | | | | | | | | | Additional Comments: | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |

FAQs

Who is this checklist intended for and when should it be completed?

It should be used by the allocated driver before using the vehicle.

What should happen if an item is marked as a critical fault?

The vehicle should not be used until the fault has been rectified.

Which areas does the inspection cover before starting a journey?

It covers external vehicle condition, vehicle fluids, interior and equipment, and functional checks such as communication, warning lights, indicators, horn, wiper/washer, and handbrake.

Sep 11, 2026

Uploaded by Ivy