U.S. Department of Energy Energy Savings Performance Contract - Task Order Request for Proposal Template - For Indefinite Delivery, Indefinite Quantity Contracts

Aug 31, 2026

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Template for ordering-agency use to issue a Task Order Request for Proposal (TO RFP) under the Department of Energy (DOE) Energy Savings Performance Contract (ESPC) indefinite delivery, indefinite quantity (IDIQ) framework. Defines how agency- and site/project-specific terms and conditions are tailored, including compliance requirements with the Federal Acquisition Regulations and statutory ESPC obligations. Incorporates relevant IDIQ sections with matching numbering, specifies document formatting conventions, and sets deletion requirements before issuing to the Energy Services Company (ESCO).

LanguageEnglish

CategoryLetters

FormatDOCX

Pages65

Reading Time23 min

AccessFree to download

Table of Contents

Section B - Supplies or Services/Prices

Section C - Description/Specifications

C.2 Energy Conservation Measures (ECMs) and Water Conservation Measures (WCMs)

C.3 Facility Performance Requirements of ECMs/WCMs

C.4 Measurement and Verification (M&V) of ECM/WCM Performance

C.5 Installation Requirements for ECMs/WCMs

C.6 Operation of ECMs/WCMs

C.7 Preventive Maintenance of ECMs

C.8 Repair and or replacement of ECMs/WCMs

C.9 Contractor Maintenance and Repair Response Time

C.10 Operations and Maintenance (O&M) Manuals and Training for ECMs

C.11 Government Projects

C.12 Financial, Tax, or Other Incentives for Energy Efficiency and Renewable Energy and Water Projects

C.13 Availability of Utilities

C.14 Work Schedule Requirements

C.15 Reserve Account

Section D - Packaging and Marking

D.1 DOE-D-2001 – Packaging and Marking

D.2 Additional Requirements for Preservation, Packaging and Packing

Section E - Inspection and Acceptance

E.1 Clauses Incorporated by Reference (FAR 52.252-2)

E.2 DOE-E-2001 - Inspection and Acceptance

E.3 Inspection of Installed ECMs/WCMs

E.4 Acceptance

E.5 Latent Defects

Section F - Deliveries or Performance

F.1 Clauses Incorporated by Reference (FAR 52.252-2)

F.2 Period of Performance

F.3 Task Order Period of Performance

F.4 Exercise of Option

F.5 Place of Performance

F.6 Reports, Deliverables, and Other Submittals

U.S. Department of Energy Energy Savings Performance Contract Task Order Request for Proposal Template For Indefinite Delivery, Indefinite Quantity Contracts Awarded in August 2023 Revision Date: January 24, 2024 INSTRUCTIONS FOR USING THIS TEMPLATE The Task Order Request for Proposal (TO RFP) is used by an ordering agency to communicate agency-, site-, and project-specific terms and conditions for its Energy Savings Performance Contract (ESPC) project to the Contractor (a.k.a – Energy Services Company (ESCO)). The Department of Energy’s (DOE) ESPC indefinite delivery, indefinite quantity (IDIQ) contract permits an ordering agency to tailor the terms and conditions, per section C.1, General Requirements / Project Scope, paragraph d: “The terms and conditions that follow throughout the remaining sections of this IDIQ contract may be tailored, as appropriate (based on the needs and regulations of the ordering agency), in an ordering agency’s TO Request For Proposals (RFP). … However, any tailored items must comply with the Federal Acquisition Regulations (FAR), the statutory requirements for ESPCs and remain within the scope of this IDIQ contract.” The tailored terms and conditions of the TO RFP become a part of the final ESPC project task order, along with the unchanged terms of the DOE ESPC IDIQ contract and the ESCO’s final proposal. The terms and conditions of the TO RFP take precedence over those of the DOE ESPC IDIQ contract, as long as they remain within the IDIQ scope, period of performance, and contract ceiling. This template includes sections of the DOE ESPC IDIQ in which changes or specific instructions may be required or are usually appropriate. The numbering of the sections in the TO RFP correspond to the numbering in the DOE ESPC IDIQ contract. Sections that are not in the template may be added to the TO RFP and revised as needed. The contract sections in the template are formatted in black Times New Roman font. All instructions and notes within the template are formatted in blue italics. IMPORTANT: The following items must be deleted from the final TO RFP before issuing to the ESCO: This title page and instructions for using this template; Any contract sections that are not tailored; and All instructions and notes within the template in blue italics, as well as any brackets around instructions. TO RFP TABLE OF CONTENTS Contents TOC \o "1-3" \h \z \u HYPERLINK \l "_Toc158712674" Section B - Supplies or Services/Prices PAGEREF _Toc158712674 \h 2 HYPERLINK \l "_Toc158712675" Section C - Description/Specifications PAGEREF _Toc158712675 \h 2 HYPERLINK \l "_Toc158712676" C.2 Energy Conservation Measures (ECMs) and Water Conservation Measures (WCMs) PAGEREF _Toc158712676 \h 2 HYPERLINK \l "_Toc158712677" C.3 Facility Performance Requirements of ECMs/WCMs PAGEREF _Toc158712677 \h 5 HYPERLINK \l "_Toc158712678" C.4 Measurement and Verification (M&V) of ECM/WCM Performance PAGEREF _Toc158712678 \h 5 HYPERLINK \l "_Toc158712679" C.5 Installation Requirements for ECMs/WCMs PAGEREF _Toc158712679 \h 8 HYPERLINK \l "_Toc158712680" C.6 Operation of ECMs/WCMs PAGEREF _Toc158712680 \h 14 HYPERLINK \l "_Toc158712681" C.7 Preventive Maintenance of ECMs PAGEREF _Toc158712681 \h 15 HYPERLINK \l "_Toc158712682" C.8 Repair and or replacement of ECMs/WCMs PAGEREF _Toc158712682 \h 17 HYPERLINK \l "_Toc158712683" C.9 Contractor Maintenance and Repair Response Time PAGEREF _Toc158712683 \h 18 HYPERLINK \l "_Toc158712684" C.10 Operations and Maintenance (O&M) Manuals and Training for ECMs PAGEREF _Toc158712684 \h 20 HYPERLINK \l "_Toc158712685" C.11 Government Projects PAGEREF _Toc158712685 \h 21 HYPERLINK \l "_Toc158712686" C.12 Financial, Tax, or Other Incentives for Energy Efficiency and Renewable Energy and Water Projects PAGEREF _Toc158712686 \h 21 HYPERLINK \l "_Toc158712687" C.13 Availability of Utilities PAGEREF _To

FAQs

What is the purpose of the TO RFP template for DOE ESPC IDIQ contracts?

It enables the ordering agency to communicate agency-, site-, and project-specific terms and conditions to the ESCO for a task order under the DOE ESPC IDIQ framework.

How can tailoring of TO RFP terms and conditions be handled within the IDIQ contract?

Tailored items may be included in the TO RFP as long as they comply with the FAR, statutory ESPC requirements, and remain within the scope of the IDIQ contract.

Which precedence rules apply between the TO RFP and the underlying DOE ESPC IDIQ contract?

The terms and conditions in the TO RFP take precedence over those of the DOE ESPC IDIQ contract when they remain within the IDIQ scope, period of performance, and contract ceiling.

Aug 31, 2026

Upload by Connor