uPhongolo Local Municipality - Proposal of Provision of Guarding and Security Services for 03 Months - Contract No: 764/02/25

Sep 16, 2026

uPhongolo Local Municipality tender invites sealed bids for the provision of guarding and security services at Pongola, Ncotshane, Magudu and Belgrade for 03 months, with an option month-to-month. The bid includes requirements for CSD registration, SARS tax PIN, CIPC registration, director ID copies, BBBEE evidence, rate clearance, PSIRA registrations, UIF/COIDA letters, financial statements, contingency plan and additional compliance certificates. Bids are opened after the 13 February 2025 closing time, evaluated in two stages (functionality then 80/20 preference points), and published within three days.

LanguageEnglish

CategoryLetters

FormatPDF

Pages56

Reading Time20 min

AccessFree to download

Invitation to Bid

Tender closing date and submission instructions

Eligibility and required documents

Two-stage bid evaluation and specific goals

uPHONGOLO LOCAL MUNICIPALITY CONTRACT NO: 764/02/25 PROPOSAL OF PROVISION OF GUARDING AND SECURITY SERVICES AT PONGOLA, NCOTSHANE, MAGUDU AND BELGRADE FOR 03 MONTHS WITH AN OPTION MONTH TO MONTH | BIDDER’S NAME: | | --- | | AMOUNT: | | AMOUNT IN WORDS: | ADVERTISEMENT | PROJECT NAME | BID NUMBER | ENQUIRIES | SITE INSPECTION | TENDER
CLOSING DATE | | --- | --- | --- | --- | --- | | PROPOSAL ON PROVISION OF GUARDING AND SECURITY SERVICES AT PONGOLA, NCOTSHANE, MAGUDU AND BELGRADE FOR 03 MONTHS WITH AN OPTION OF MONTH-TOMONTH. | 764/02/25 | Ms. SSP XABA-NKOSI (034) 413-1223
Email:
[xabassp@uphongolo.gov.z](xabassp@uphongolo.gov.z)a | N/A | 13 February 2025 at 12H00 | Terms of reference and tender documents will be available on [the municipal website](the municipal website www.uphongolo.gov.za)[ ](the municipal website www.uphongolo.gov.za)[www.uphongolo.gov.za](the municipal website www.uphongolo.gov.za)[ ](the municipal website www.uphongolo.gov.za)and e-tender portal [https://etenders.treasury.gov.za](https://etenders.treasury.gov.za) as of the 7th of February 2025. Prospective bidders may contact the above-mentioned contacts if they want to do a site inspection. Sealed bids marked with a relevant Bid No: 764/02/25: PROPOSAL ON PROVISION OF GUARDING AND SECURITY SERVICES AT PONGOLA, NCOTSHANE, MAGUDU AND BELGRADE FOR 03 MONTHS WITH AN OPTION OF MONTH-TO-MONTH. must be placed in the bid box at UPHONGOLO Local Municipality at 61 Martins Street, uPhongolo, 3170 on or before 12H00 on the closing date and will be opened directly thereafter and the bid result will be published on the municipal website within three (3) days. The following conditions will apply: 1. CSD Registration summary report 2. Tax Pin Certificate from SARS 3. Company Registration Certificate from CIPC 4. Certified copies of ID of Directors 5. Certified copy of BBBEE status or sworn affidavit 6. Rate Bill or Rate Clearance Certificate 7. Company PSIRA Registration Certificate 8. Company’s Director PSIRA Registration Certificate 9. Proof of UIF Registration Certificate 10. Letter of Good standing from COIDA 11. Company Profile. 12. Letter of Good standing from PSIRA 13. Public Liability (15 million or more) 14. Company Fire-arm certificates. 15. 3 Years Financial statement. 16. Contingency Plan 17. Award and Reference Letter 18. ICASA radio License 19. Bank Letter of Good standing The evaluation of the bids will be conducted in two stages process in terms of national treasury circular No:53 Stage 1: Assessment of functionality. Only service provider who achieve a minimum score of 70 points of the total evaluation will qualify for stage two of the Evaluation process. Stage 2: Thereafter the qualifying Bids are evaluated in terms of the 80/20 preference point system, where the 80 points are used for price and the 20 points are used for specific goals as determined by the advert. SPECIFIC GOALS | The specific goals allocated points in terms of this quote | 80/20 | Documents required for verification | | --- | --- | --- | | Specific goal 1 – Ownership-maximum points = 10 | | | | Company owned by 100% Black person | 10 | Certified ID copy of director/Owner and CSD | | Company owned by >51% Black person | 8 | Certified ID copy of director/Owner and CSD | | Company owned by >25% Black person | 5 | Certified ID copy of director/Owner and CSD | | Specific goal 2 – BBBEE Certificate = 4 | | | | BBBEE Certificate level 1 | 4 | BBBEE Certificate or Certified copy of Affidavit | | BBBEE Certificate level 2 | 2 | BBBEE Certificate or Certified copy of Affidavit | | BBBEE Certificate level 3 | 1 | BBBEE Certificate or Certified copy of Affidavit | | Specific goal 3 – RDP Goals – maximum points = 6 | | | | Companies falls under the SMME Category | | | | Promotion of enterprises located within uPhongolo Local Municipality | 6 | Preferred address on CSD report and Certified copy of a utility bill of

FAQs

What services and locations are covered in the tender proposal?

The tender covers guarding and security services at Pongola, Ncotshane, Magudu and Belgrade.

What is the submission and closing deadline for bids?

Sealed bids marked with Bid No: 764/02/25 must be placed in the bid box by 12H00 on the closing date, with opening immediately thereafter.

How are bids evaluated?

Evaluation follows two stages: functionality assessment (minimum 70 points) and then an 80/20 preference point system where 80 points relate to price and 20 to specific goals.

Sep 16, 2026

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