UC Procurement - Systemwide Review of Proposed Presidential Policy BFB-BUS-43 Purchases of Goods and Services - Supply Chain Management

Sep 16, 2026

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UC Systemwide Procurement issues a systemwide review package for proposed revisions to Presidential Policy BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management. The update clarifies policy requirements by separating policy from procedure, using natural language, and correcting prior inconsistencies, numbering issues, and formatting errors. Feedback goals include improving comprehension, increasing compliance, and distinguishing must/must not requirements from may/may not allowances, while moving non-required procedures to the online portal. Stakeholders are invited to review and comment by April 27, 2023 via an online feedback form.

LanguageEnglish

CategoryLetters

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Pages160

Reading Time56 min

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Re: Systemwide Review of Proposed Presidential Policy BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management

Purpose of the Revision

Systemwide Review Process

Policy Drafters and Reviewers

Sections Changed

Key Policy Issues Addressed

Comment Deadline and Submission

UC PROCUREMENT January 27, 2023 CHANCELLORS ACADEMIC COUNCIL CHAIR COCHRAN LABORATORY DIRECTOR WITHERELLANR VICE PRESIDENT HUMISTON Re: Systemwide Review of Proposed Presidential Policy BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management Dear Colleagues: Enclosed for systemwide review are proposed revisions to Presidential Policy BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management. UC Systemwide Procurement, in consultation with UC campus Supply Chain Management and Procurement staffas well as campus policy managers, has revised the language in BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management (BUS-43) . This revision is to clarify policy requirements, address inconsistencies and formatting errors, and separate policy from procedure. BUS-43 was last reviewed in 2021, and feedback from stakeholders indicated that BUS-43 was difficult to understand and didn’t adhere to current best practices regarding Presidential Policies. This revision addresses that feedback in the following ways: 􀁸 Respond to feedback from the previous systemwide review. During the 2021 systemwide review of BUS-43, multiple commenters noted that BUS-43 was difficult to understand, and the language didn’t match best practices for Presidential Policies. As a result, BUS-43 has been rewritten using natural language rather than jargon whenever possible. 􀁸 Address inconsistencies and formatting errors. The last full review of BUS-43 was in 2012, and over time subsequent revisions introduced formatting errors such as incorrectly numbered sections and inconsistent styles within each section. This revision corrects those errors and applies a consistent style throughout the policy. This revision also updates BUS-43 to match current Presidential Policy guidelines. 􀁸 Clarify what policy does and does not allow. BUS-43 currently uses “should” and “should not”in policy requirements. This has caused confusion in determining what are policy requirements vs what is recommended or allowable. The BUS-43 revision clarifies what are policy requirements (“must” or “must not” do), what is or isn’t allowed (“may” or “may not” do), and what is recommended as best practice for procurement at the University of California. 􀁸 Separate policy from procedure. BUS-43 currently contains both policy and procedures for Procurement. The procedures are not required policy, and therefore don’t belong as part of BUS- 43. The BUS-43 revision contains just the policy and required procedures. The remaining procedures will be moved to the Systemwide Procurement online portal as guidelines for faculty, students, and staff who participate in the procurement process at the University of California. DocuSign Envelope ID: EFC06F7B-52F7-44C1-8EC7-B2131A070313 January 27, 2023 Page 2 The revision does not change the intent or requirements of BUS-43. The new language is designed to help faculty, students, and staff understand what the policy requirements are. However, the revision is extensive and therefore does need a systemwide review to ensure all stakeholders have a chance to comment on the changes. Policy Drafters and Reviewers: 􀁸 Policy Communication and Training Analyst, Systemwide Procurement 􀁸 Campus policy managers 􀁸 Executive Director for Strategic Sourcing, Systemwide Procurement 􀁸 UC Legal 􀁸 Chief Procurement Officer, Systemwide Procurement 􀁸 Procurement Policy & Legal Document Team 􀁸 Campus Procurement Card Administrators 􀁸 Procurement Leadership Council 􀁸 Policy Advisory Committee Sections Changed No policy revisions were made, but each section of BUS-43 was rewritten to clarify policy and correct formatting errors. In addition, the Procedures section was significantly shortened to reflect just the required procedures. The procedures removed from BUS-43 will be moved to the Systemwide Procurement online portal. Key Policy Issues Addressed 􀁸 Clarification of Existing Policy – this rev

FAQs

What is the purpose of the proposed revisions to BUS-43?

The revisions clarify policy requirements, address inconsistencies and formatting errors, and separate policy from procedure so stakeholders can understand what the policy requires versus recommends.

How does the revision improve clarity of requirements vs recommendations?

BUS-43 distinguishes policy requirements using must/must not, allowances using may/may not, and best-practice recommendations through clearer wording rather than ambiguous should/should not phrasing.

Where will procedures removed from BUS-43 be placed?

The procedures removed from BUS-43 will be moved to the Systemwide Procurement online portal as guidelines for faculty, students, and staff involved in procurement.

Sep 16, 2026

Upload by Jacob