TRAILS END WATER DISTRICT - 24/12/22 Zoom Meeting - Minutes

Sep 17, 2026

Minutes from the Trails End Water District 24/12/22 Zoom meeting (7:00 pm) record the call to order, quorum, attendance, and approvals of previous meeting minutes (3/8/22 and 3/25/22). The board reviews the 3/31/22 financial items, including bank statements, Treasurer’s and Auditor’s reports, voucher approvals totaling $6,843.58, and staff updates on billing and maintenance.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages6

Reading Time2 min

AccessFree to download

Call to Order

Attendance

Minutes Approval

Treasurer/Financial Report

Voucher Approval

Staff Reports

Billing

Maintenance

Miscellaneous

Old Business

Audit

IRS

New Business

Public Comment

Good of the Order

Adjournment

# TRAILS END WATER DISTRICT 24/12/22 ZOOM MEETING7 PMMINUTES CALL TO ORDER:The meeting was called to order at 7:00 pm.A quorum was present. ATTENDANCE:Deb Watson,Joe Morris,Sarah Carlson,CommissionersAnne Montgomery,Attomey;Denise Snow,Office Manager0 members of the public MINUTES:Ms Carlson passed out copies of the 3/8/22 meeting minutes.Ms.Watson moved toapprove the minutes as presented.Mr.Morris seconded and the motion passed unanimously.Ms.Carlson passed out copies of the 3/25/22 Working Session.Ms.Watson moved to approve the minutesas presented.Mr.Momis seconded and the motion passed unanimously TREASURER/FINANCIALREPORT:The board members reviewed the 3/31/22 Olympia Federalbank statements,Treasurer's Report and Auditor's Report.They were in order and consistent.A copyof the 3/31/22 Financial Statement was passed out.Ms.Snow reviewed the accounts and investment.We have nearly $2800 in outstanding checks as there are several large ones that haven't cleared.Ms.Carlson moved to accept the report as presented.Mr Morris seconded and the motion passedunanimously. ● Voucher Approval:Vouchers were presented in the total amount of $6843.58 with $3857.47for goods and services and $2986.22 in Salaries.Ms.Watson moved to pay the vouchers aspresented.Mr.Morris seconded and the motion passed unanimously. ## STAFF REPORTS: ### ● Billing: Ms.Snow have 5 delinquents.Two doors were tagged and both were paid.Two accounts aredelinquent but not ready to have the door tag yet. ## ● Maintenance: Mr.Morris reported that the second test run was done.He will call Northwest Water Servicesand schedule the official test.They will be on-site for the start and the finish.He hopes tohave it done before the end of the month. Ms.Watson has contacted Nick Howell and schedule an appointment to the give an estimate ona new generator.She also asked him to give a quote of repair.She feels Mr.Howell isn'thopeful of a repair,but he will try. ## ◆ Miscellaneous: None Page 1 of 3 TRAILS END WATER DISTRICT 24/12/22 Z0OMMEETING7 PMMINUTES ## ◆ Liens:We still have one lien. OLD BUSINESS: AUDIT:Ms.Carlson reported that the audit has been completed and the report received.It has alsobeen posted on the State Auditor's website.Commissioners discussed the comments.There weresome mistakes made in completing our annual on-line report to the auditor.There were a fewsuggestions to improve our processes reporting.Ms.Carlson will post the report on our website. IRS:Ms.Carlson explained that Tara Dunford has all the information she asked for.We will have tosign an IRS authorization form so she can speak with the IRS on our behalf. ## NEW BUSINESS: Ms.Watson reported on the conference.She enjoyed the meeting.She connected with people thereand met vendors.Some had products that might be useful.She gave Ferguson all the information onthe district.They gave her a catalog and now will send us catalogs regularly.She had lots ofinformation for us to browse through.The accommodations were very good.She wants to getinvolved with some of the businesses offering services for smaller districts.She explained there arescholarships available for people to become operators.She would like us to consider that.Therewould be no cost to us.Discussion followed.There is money available in grants,loans,etc.Ms.Watson wants to take on the task of networking and learning about business and operationalopportunity.She also learned about government credit cards.She thinks we need business cards. One of the comments in the audit report was about policies.Ms.Carlson said we have a number ofpolicies,but should consider drafting some other policies in the future.Ms.Montgomery will ask oneof her other districts for copies of their policies and we will discuss it at the next meeting. ## PUBLIC COMMENT: None ## GOOD OF THE ORDER: Ms.Snow pointed out that the audit report mentioned that credit cards are available for govenmcntagencies through the Department of Enterprise

FAQs

What meeting items were approved under the minutes section?

Copies of the 3/8/22 meeting minutes and the 3/25/22 working session minutes were distributed and approved as presented, with motions moved by Ms. Watson and seconded by Mr. Morris, passing unanimously.

How did the board handle the 3/31/22 financial reporting?

The board reviewed the 3/31/22 Olympia Federal bank statements, the Treasurer’s Report, and the Auditor’s Report; they were found consistent and in order, and a copy of the 3/31/22 Financial Statement was distributed. Accounts and investments were reviewed, including mention of outstanding checks.

What were the voucher approval totals?

Vouchers totaling $6,843.58 were presented, including $3,857.47 for goods and services and $2,986.22 in salaries. The motion to pay the vouchers as presented passed unanimously.

Sep 17, 2026

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