Timesheet - Frequently Asked Questions - Salaried Timesheet - updated 01-06-26

Sep 12, 2026

Upload by Ophelia

Salaried timesheet FAQ explains how employees view their timesheet by work period, including weekly, biweekly, monthly, or 28-day views depending on employee type. Guidance covers on-screen display limits (up to 20 days), default behavior to the last unapproved period, and how timesheet status is shown with color outlines. It also clarifies access to unapproved hours, when Edit is available, differences between total hours and week hours, and how to use Timesheet Summary, Leave Audit, and calendar-related icons.

LanguageEnglish

CategoryForms

FormatPDF

Pages22

Reading Time8 min

AccessFree to download

Frequently Asked Questions

Timesheet presentation and viewing

Screen display and default period behavior

Status, editing, and hour calculations

Reports and navigation links

Calendar and leave-related icons

Timesheet Frequently Asked Questions Salaried Timesheet 1. How is my timesheet presented? The timesheet is presented as follows: • A 40-hour FLSA included employee sees the entire pay period and has the option to view the timesheet in a weekly view by selecting the Weekly View icon located in the upper left-hand corner of the timesheet. • A biweekly employee sees both weeks presented (entire pay period) . • A monthly employee sees the whole calendar month presented (entire pay period) . • A 28-day employee sees the 28-day period presented (entire FLSA period) . 2. How is the timesheet displayed on the screen? Up to 20 days at a time are displayed on the screen. If your timesheet period has more than 20 days , you can select the or page buttons to move through the timesheet. 3. Will my timesheet default to the most current timesheet period? No. The timesheet defaults to the last unapproved timesheet after the last approved timesheet. 4. How do I know the current status (in progress, approved, etc.) of my timesheet? At the top of the timesheet (next to the pay/work period), the status of the timesheet will be displayed. For each timesheet period , a status , along with a corresponding color outline , will be displayed around the days worked on the timesheet. The following are the various statuses with the corresponding colors for the status: • Saved – Gray , no status displayed • Submitted – Yellow • Return for Correction – Gray • Approved – Green • Unapproved – Red See examples below. Saved: Submitted: Return for Correction: Approved: Unapproved: 5. Will I still be able to see the hours that I originally entered if my timesheet is unapproved? Yes. Your timesheet will still reflect your hours, outlined in red. Once you re-enter your hours and they are approved, the unapproved hours will no longer show on the timesheet but will be viewable on the Timesheet Summary Report. A link to the Timesheet Summary Report is available on the timesheet. 6. Where is the Edit button on my timesheet? You no longer need the edit function for current timesheets because your timesheet defaults to edit mode for outstanding timesheet periods. However, Edit is available if you need to edit a submitted timesheet. When you access a completed timesheet or when managers and other users with access to an employee’s timesheet access a completed timesheet , the Edit button will be available since the completed timesheet will default in display mode. 7. What is the difference between the total hours and the week hours on my timesheet? Totals hours are the total number of hours saved, submitted , or approved for the entire timesheet period (monthly or biweekly) . Week hours are the total number of hours saved, submitted , or approved for each week period (that is, for each workweek or work period to which the employee has been assigned for purposes of monitoring overtime, if applicable) . Week hours will be displayed for 40 hour FLSA included employees only. For employees on an extended work schedule and for overtime excluded employees , the Schedule row will show the same hours. On-call hours are not included in either the totals hours or week hours. 8. What is the Timesheet Summary link? When selected, this link takes you to the Timesheet Summary Report. This report can be filtered by date range, hours type , and timesheet status. The Timesheet Summary Report allows you to see timesheets older than the 18 months’worth of timesheets displayed on the screen. The parameters are initially set to the pay period from your timesheet when the link is selected. Once the report has run, you may input new parameters. NOTE: By selecting this link, you will navigate away from your timesheet. To return to the timesheet, select Timesheet in the navigation path in the top left corner of the screen. 9. What is the Leave Audit Report link? When selected, this link takes you to the Leave Audit Report.

FAQs

How can I view my timesheet, and what determines whether I see weekly, biweekly, monthly, or a 28-day period?

The view depends on your employee category. A 40-hour FLSA included employee can use the Weekly View icon for the week view, while biweekly employees see both weeks, monthly employees see the full calendar month, and 28-day employees see the full 28-day FLSA period.

How do I check my timesheet status, and what do the colors mean?

Status appears at the top next to the pay/work period, with a corresponding colored outline around days worked. Saved is gray, Submitted is yellow, Return for Correction is gray, Approved is green, and Unapproved is red.

If my timesheet is unapproved, will I still be able to see the hours I originally entered?

Yes. Unapproved timesheets still show your entered hours outlined in red. After you re-enter and get approval, those unapproved hours no longer display on the timesheet, but remain viewable on the Timesheet Summary Report.

Sep 12, 2026

Upload by Ophelia