Texas A&M University-Corpus Christi Procurement Card Program Guide - Updated February 1, 2023

Sep 19, 2026

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Texas A&M University–Corpus Christi provides a Procurement Card (Pcard) Program Guide updated February 1, 2023. The guide explains the purpose of using procurement cards for fast, flexible purchasing within delegated thresholds, reducing data entry for small orders and helping prevent prompt pay interest. It outlines roles and duties, Pcard controls such as credit and transaction limits, tax and security requirements, and procedures for obtaining and activating a Pcard. It also covers reconciliation, compliance reviews, returns/credits/disputes, and card termination.

LanguageEnglish

CategoryForms

FormatPDF

Pages11

Reading Time4 min

AccessFree to download

Overview

Procurement Card Program

Pcard Contract

Pcard Program Guide

Important Points of the Program

General Information

Duties and Responsibilities

Pcard Controls

Sales and Use Tax

Security of the Pcard

Lost or Stolen Cards

About the Card

Procedures

Obtaining a Pcard

Pcard Activation

Purchasing Guidelines

General Information

Example of Acceptable Purchases

Restricted Purchases

Unacceptable Purchases

Receiving Supplies

Guidelines for Reconciling Pcard Statement

Compliance Reviews and Audits

Returns, Credits, and Disputed Charges

Returns

Credits

Disputed Charges

Card Termination

Attachments

Attachment A – Purchasing Card Program Cardholder Application

Attachment B – Texas Sales and Use Tax Exemption Certificate

Attachment C – Pcard Expense Report Checklist

TEXAS A&M UNIVERSITY-CORPUS CHRISTI PROCUREMENT CARD PROGRAM GUIDE UPDATED February 1, 2023 1. Overview ........................................................................................................................... 3 1.1...................................................................................... Procurement Card Program 3 1.2........................................................................................................... Pcard Contract 3 1.3................................................................................................ Pcard Program Guide 3 1.4..............................................................................Important Points of the Program 3 2. General Information ........................................................................................................ 4 2.1...................................................................................... Duties and Responsibilities 4 2.1 .1. Card Services ................................................................................... 4 2.1 .2. Program Administrator .................................................................... 4 2.1 .3. Program Coordinator ........................................................................ 4 2.1 .4. Pcard Compliance Specialist ............................................................ 4 2.1 .5. Account Manager ............................................................................. 4 2.1 .6. Cardholder........................................................................................ 4 2.1 .7. Citibank’s Customer Service ............................................................ 4 2.2........................................................................................................... Pcard Controls 5 2.2 .1. Credit Limits .................................................................................... 5 2.2 .2. Transaction Limits ........................................................................... 5 2.2 .3. Merchant Category Codes.......................................................................5 2.2 .4. Restricted Vendors ........................................................................... 5 2.3.................................................................................................... Sales and Use Tax 5 2.4................................................................................................. Security of the Pcard 5 2.5................................................................................................. Lost or Stolen Cards 6 3. About the Card ................................................................................................................. 6 4. Procedures ........................................................................................................................ 6 4.1...................................................................................................... Obtaining a Pcard 6 4.2........................................................................................................ Pcard Activation 6 5. Purchasing Guidelines ..................................................................................................... 6 5.1................................................................................................. Genera l Information 6 5.2........................................................................... Example of Acceptable Purchases 7 5.3................................................................................................ Restricted Purchases 7 5.4........................................................................................... Unacceptable Purchases 8 6. Receiving Supplies............................................................................................................ 8 7. Guidelines for Reconciling Pcard Statement ........

FAQs

What is the purpose of the Pcard Program at Texas A&M University–Corpus Christi?

The guide states that the Pcard Program establishes a more efficient and cost-effective way to purchase and pay for transactions within delegated purchase thresholds. It is intended to reduce data entry for small orders and help prevent prompt pay interest.

Who is responsible for Pcard program duties and compliance?

The document lists roles including Card Services, Program Administrator, Program Coordinator, Pcard Compliance Specialist, Account Manager, Cardholder, and Citibank’s Customer Service. It also includes Pcard Compliance and related controls.

How are purchases handled when reconciling statements and managing issues like returns or disputed charges?

The guide includes procedures for reconciling Pcard statements and sections on returns, credits, and disputed charges, including guidance for disputed charges. It also describes compliance reviews and audits and the handling of card termination.

Sep 19, 2026

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