Template for Budget Review - 2024-25 USD 500 Budget

Sep 12, 2026

Budget review template for the Finance Committee and BOE to compile and justify the 2024-25 USD 500 budget under a zero-based budgeting approach. The header prompts prior two-year budget trends with explanations for increase or decrease, and requests requested departmental functions, SMART goals, and accountability rationales. It includes chart sections for budget overview (2023-2025) and budget summaries by expenditure category and financing sources, plus narrative instructions, staff position details, needs assessment context, special budget guidance, and specific supporting data requirements.

LanguageEnglish

CategoryInvoices

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Executive Summary

Chart A: Budget Overview, 2023-2025

Narrative for Chart A

Chart B: Budget Summary by Category of Expenditures, 2023-2025

Narrative for Chart B

Needs Assessments and Special Budgets

Specific Data Requirements

DATE: March 1, 2024 TO: Finance Committee FROM:Dr. VCWinn, Committee Chairperson RE: Template for Budget Review Below is requested financial data needed in order for Finance Committee and BOE (as per Kansas State Statute) to construct the 2024-25 USD 500 Budget. In short, the items below request the previous two-year budgets (explaining increase/decrease)and the Administration’s 2024-25 PROPOSED BUDGET. It is premised on a zero-based budget. Header: Department, Consultant, Program, Services (what are other categories of expenses/Funds? 1. Executive Summary: Explain the main functions of and duties of the Department, program, etc. What are the Departments goals/strategies/plans that provide accountability and promote educational advancement? Do SMART goals exist? The RATIONALE is for the Finance Committee/BOE to evaluate performance and measure accountability. 2. CHART A. Budget Overview, 2023-2025. Identity Columns as: (4 columns) Actual 2023, Budgeted 2023, Expenditures to Date (4/1/24), Proposed 2024 Under Each column: Operating Expenditures (source of funds) General Funds Federal Funds Other Funds Other Categories of Expenditures TOTAL Percentage Change: General Fund All Funds Staff Positions (Full-time. Part-time, consultants, etc. 3. Narrative for CHART A: Explain what was goal of 2023 Budget…Actual? Proposed? What and why was actually spent? If spent more, why? If less, why? Proposed Budget 2024- . 25 Justify ALL requests. Is there an increase, decrease in the proposed budget? Why? Why not? Did Department. Program, etc. receive ESSER Funds? Other Federal Funds? Gifts? Grants? What purpose spent? If funds are NO LONGER available/ reduced…what action will be taken. 4. CHART B. BUDGET SUMMARY BY CATEGORY OF EXPENDITURES, 2023-2025 Same 4 Columns as in CHARTA: Category of Expenditure: Salaries and Wages Contractual Services Supplies Travel Professional Development Other Expenditure TOTAL Financing: General Fund LOB Federal Funds Grants Other Funds (be specific) TOTAL STAFF POSITIONS Administrative Assistants Other Staff Expenditure (be specific) NARRATIVE FOR CHART B: In Narrative format, based on Needs Assessments, etc., justify need for ALL EXPENDITURES, staff, and salaries (including consultants) in this section, 5. NEEDS ASSESSMENTS: As per State Statute the BOE should be included within the discussion about Building Principles. There is legislation that addresses the Documents as per attendance center (building) . The law asks the BOE to allocate resources aimed at improving student achievement. 6. Special Budgets: How do you determine individual school budgets? 7. Specific DATA--- Classified 2023-2025 Salary Schedules-Certified Total Salaries for Administrators—pie chart with ethnic and gender breakdown Technology/Software data Miscellaneous

FAQs

What financial information does the template require for the 2024-25 budget review?

It requests the previous two-year budgets with explanations for increases/decreases, plus the Administration’s proposed 2024-25 budget based on a zero-based budgeting approach.

How are Chart A and Chart B structured in the template?

Chart A provides a budget overview with columns for actual 2023, budgeted 2023, expenditures to date (4/1/24), and proposed 2024, broken into operating expenditure categories. Chart B summarizes expenditures by category (e.g., salaries, contractual services, supplies) and includes financing breakdown columns with a total.

What justification and narrative sections are required?

The template requires narrative explanations for what was spent and why, justification for all requests in the proposed budget, and reasoning for changes. It also asks whether the department/program received specific federal funds (e.g., ESSER) and what actions will be taken if funds are reduced or no longer available.

Sep 12, 2026

Upload by Alex Sinclair