TECHNICAL PROPOSAL - Facilities Maintenance Management Services - RFP #25-024

Sep 14, 2026

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Technical proposal for facilities maintenance management services submitted to the Beaufort County School District for RFP solicitation #25-024. The submission describes a proactive, fully staffed maintenance approach that strengthens HVAC preventative maintenance, drives HVAC PM completion to 100%, and increases skilled staffing to 98% and beyond. It outlines response and completion targets for work orders, workforce capability enhancement through training, and a structured transition plan spanning implementation, warehouse management, retention, and employee support.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages216

Reading Time1 h 16 min

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TECHNICAL PROPOSAL

RFP#25-024 Facilities Maintenance Management Services

Section 2: Executive Summary

Section 3: Facilities Maintenance Experience

Section 4: Bidder Experience and Capabilities

Section 5: Bidder Project Manager and Project Personnel

Section 7: Transition Plan

Section 8: Training Program for Management and Hourly Employees

# TECHNICAL PROPOSAL For Facilities Maintenance Management Services Developed for: RFPISolicitation\#:25-024 Submittal Address: Beaufort County School DistrictKaylee Yinger Director of Procurement and Business Systems2900 Mink Point Blvd.Beaufort,SC 29902 kaylee.yinger@beaufort.k12.sc.usDue Date:May 14,2025Due Time:4:00 p.m. Great People ▶ Smart Service ORIGINAL Submitted By: May 14,2025 Ms.Kaylee Yinger,NIGP,CPP,CPPBProcurement Officer Beaufort County School District2900 Mink Point BoulevardBeaufort,SC 29902 ## RFP\#25-024 Facilities Maintenance Management Services Dear Ms.Yinger, We are pleased to provide our proposal for Facilities Maintenance Management Services.Ourunderstanding of the Beaufort County School District's operational needs,gained through ourcontinued observance of board and facilities committee meetings,ongoing listening,and diligentattention to your priorities,allows us to offer tailored and impactful solutions.Our valued partnershipin custodial services over the past year has deepened this insight,ensuring we are well-positionedto enhance your educational environment. Needs.. Responsive and effective onsite team▶Higher and more consistent staffing levels▶Enhanced preventative maintenancecapabilities within the HVAC program▶Greater support for the onsite team▶A reliable maintenance service partner CONFIDENTIAL Imagine a maintenance program for Beaufort County Schools that's not reactive,but proactive,fullystaffed,and running with clockwork efficiency.That's The Budd Group's promise.Our certifiedexperts,backed by strong local management support and recruitment,will drive your HVAC PMcompletion rates to 100%and boost staffing to 98%and beyond-results we consistently deliverfor over 12 million square feet of educational space.We'llalso bring order to your maintenanceoperations,from the warehouse to your work orders.The bottom line?Expect better-maintainedschools and a smoother,safer learning environment,powered by a partner already part of yourcommunity and committed to your success. Outcomes... Work orders are responded to within 2 daysand completed within 5 days ▶Increased staffing rate for skilled staff from 87.5%to 98% ▶A completion rate of 100%of preventativemaintenance work orders for HVAC Enhanced workforce capabilities viatraining and consistent upkeep of skills A consistent partnership across servicelines The following Executive Summary outlines our solutions for achieving the desired outcomes.Webelieve that the Beaufort County School District will recognize the thoughtful and customized natureof our maintenance program.Our commitment is rooted in our deep experience,proven expertise,and a genuine passion for serving your needs.We apply this comprehensive approach,entirelyfocused on your success! We look forward to hearing from the Beaufort County School District Team soon! Sincerely, Table of Contents Technical Proposal Title Page………………………………………………………………………………………………………………………………………1 2 Section 1:Signed Cover Page and Page Two RFP Cover Page and Page Two ……………………………………………………………………………………………………………………………………………………………………………………………………8 Section 2: Executive Summary Executive Summary ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………10 Section 3: Facilities Maintenance Experience Facilities Maintenance Experience……………………………………………………………………………………………………………………………………………………………………………………………………………13 Section 4: Bidder Experience and Capabilities Capabilities and References …………………………………………………………… Section 5:Bidder Project Manager and Project Personnel Project Personnel……………………………………………………………………………………………………………………………………………………………16 Maintenance Director Job Description………………………………………………………………………………………………………………………24 Assistant Maintenance Director Job Description…………………………………………………………………………………………………………26 Area Maintenance Manager Job Description……………………………………………………………………………………………………………………28 Zone Lea

FAQs

What RFP is this proposal prepared for?

It is prepared for RFP solicitation #25-024 for Facilities Maintenance Management Services for the Beaufort County School District.

What service outcomes are targeted for HVAC and staffing?

The proposal targets 100% HVAC preventative maintenance work order completion and increases skilled staffing from 87.5% to 98% and beyond.

How quickly will the team respond to and complete work orders?

Work orders are targeted to be responded to within 2 days and completed within 5 days.

Sep 14, 2026

Uploaded by Ivy