Team Meeting Agenda Template - Updated April 9 2025

Sep 12, 2026

Team meeting agenda outlining a structured sequence for opening the session, introductions, and clarifying the meeting’s purpose and coaching philosophy. Covers program expectations for players, parents, and coaches, including fair play codes, notification procedures for absent players, rink itinerary timing, parent access rules, expected conduct, and discipline. Includes responsibilities for parents and volunteers, player medical forms, team apparel and dress code policies, tournament and additional practice planning, and a detailed team budget and cash call voting process, ending with contracts and adjournment.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Meeting Date and Time

Agenda Items

Team Operations and Budget

Meeting Date and Time 1. Call the meeting to order 2. Introduction- introduce yourself, Assistant Coaches and Manager. 3. Give a brief explanation of the importance and purpose of the meeting. • Coaching Philosophy – Explain your coaching philosophy, coaching credentials and coaching groups’ goals and objectives for the season. 4. Details of program/expectations for players-present specific information on the operation of your hockey team from a coach’s standpoint. Ideally, coaches will have a team Operations Manual to outline these details. Discuss expectations of the players, parents and coaches: • Fair Play Codes – U9-U18 outline when and if you will shorten the bench (Last 2 minutes and overtime for playoffs and or EMHW) . • Expectations on how absent players are to notify the coach. • Itinerary and timeline for when players need to be at the rink for games and practices • Outline if parents are allowed in the room and if so until when? • Time commitment • Respect for themselves, all players (own team and opposition) officials, parents, etc. • Expected conduct – games, practices, locker room, events • Discipline – parent conduct at games, team functions etc. • We also encourage coaches to include the players in creating team rules for the season. The Team Operations Manual and Team Contract can be found on the Policies and Procedures webpage. 6. Expectations of the parents/volunteers–all team-levelvolunteer positions must be filled. Click Here for the policies page where you can download the BVHS Team Roles and Responsibilities Document. Anyone who paid out their BVHS Volunteer Bond is NOT exempt from team-level volunteering. The BVHS Volunteer Bond only makes those individuals exempt from society-level volunteering. 7. Player Medical Forms – look in each player's profile in TeamSnap for the Player Medical Form. If the form is missing, ask the parents to fill it out and return it to you ASAP. Click Here for a link to Player Medical Forms. 8. Team Apparel– Click Here to get more information on BVHS apparel. • Discuss dress code (If Applicable) • Water bottle policy • Team Apparel– discuss what apparel parents want to purchase and plan accordinglyon the budget. 9. Tournaments-discuss and vote on the number of tournaments the team wishes to take part in. 10. Additional practice ice, team-building events, and parents' socials • Vote on the number of additional ice times the team may want, and determine the number of team building, team events etc. the team wishes to take part in. 11. Team Budget -Click Here forthe BVHS Budget Template that can be found in the Team Operations Section. • What to consider when deciding on a proposed budget-tournaments, team building, team events, additional ice times, socials, off-ice training, apparel, Coach and Manager gifts, team meals, and anything else discussed leading up to this agenda item. • Vote on a dollar amount for a cash call (if applicable) • Vote on how money raised will be handled-does all the money go to everyone on the team or is the money raised being split out per each player on the team? • BVHS recommends that teams put a minimum on each fundraiser they do, and all the money is put towards the team and not tracked per player. Ex.: If a team wishes to sell almonds, every player is responsible to sell a minimum of $100 worth of almonds. The budget should be the last thing on the agenda as everything leading up to the agenda that has been voted on will determine the amount of money needed to operate the team. 12. Questions – Open the floor up to questions for parents 13. Parent-Coach Contracts and Team Operations Manual - If you are planning to use either of these documents have parents sign off on these documents prior to adjourning the meeting. 14. Adjourn the meeting

FAQs

What key topics should be covered when presenting the coaching philosophy and program expectations?

Explain the coaching philosophy, coaching credentials, and the season’s goals and objectives. Provide operational details for running the hockey team, player and parent expectations, fair play codes, and timelines for games and practices.

How should expectations for parents, volunteers, and player medical forms be handled during the meeting?

Ensure all team-level volunteer positions are filled and review related roles and responsibilities. Check each player’s profile in TeamSnap for the Player Medical Form, and have missing forms completed and returned promptly.

What financial decisions are expected in the agenda’s team budget section?

Discuss what to consider for the proposed budget, including tournaments, events, additional ice, socials, training, apparel, gifts, and meals. Vote on a cash call amount if applicable and clarify how funds raised will be handled for the team.

Sep 12, 2026

Upload by Olivia Brown