Supporting Pupils at School with Medical Conditions Policy and Procedures - March 2025 Annual Review

Sep 16, 2026

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Policy and procedures for safeguarding and supporting pupils with medical conditions at Beverley High School, ensuring access to education, trips, and physical education wherever reasonably practical. Sets out responsibilities for parents/carers, pupils, school staff, governors, headteacher, health nurses, and the local authority, including staff training and support. Explains how notification triggers actions, how Individual Health Care Plans (IHCPs) are formulated, medicines are managed, and emergency situations are handled. Provides guidance for long-term conditions, hygiene and infection control, and relevant templates for administration, consent, recording, and contacting emergency services.

LanguageEnglish

CategoryLetters

FormatPDF

Pages28

Reading Time10 min

AccessFree to download

Introduction

Linked Documents

Aims of Policy

Policy Implementation

Procedures to be Followed when Notification is Received that a Pupil has a Medical Condition

Individual Health Care Plans (IHCP)

Roles and Responsibilities

Staff Training and Support

Managing Medicines on School Premises

Emergency Procedures

Day Trips, Residential Visits and Sporting Activities

Hygiene and Infection Control

Long Term Medical Needs

Appendices

Supporting Pupils at School with Medical Conditions Policy and Procedures Beverley High School March 2025 Annual review Created: July 2019 Reviewed: July 2020 no change Reviewed: September 2021 no change Reviewed: November 2022 no change Reviewed October 2023 no change Reviewed March 2025 – minor changes This policy document is available in a variety of formats in line with the Equality Act 2010. It is available as a hard copy from the school office or can be found on the school website [at ](at www.beverleyhigh.net)[www.beverleyhigh.net](at www.beverleyhigh.net) Table of contents | | Page | | --- | --- | | Introduction | 2 | | Linked Documents | 3 | | Aims of Policy | 3 | | Policy Implementation | 4 | | Procedures to be Followed when Notification is Received that a Pupil has a Medical Condition | 4 | | Individual Health Care Plans (IHCP) | 5 | | Roles and Responsibilities | 7 | | The Role of the Governing Body | 7 | | The Headteacher | 8 | | School Staff | 8 | | School Health Nurses | 8 | | Pupils | 8 | | Parents | 9 | | Local Authority | 9 | | Staff Training and Support | 9 | | Pupils Managing their Own Medical Needs | 10 | | Managing Medicines on School Premises | 11 | | Prescribed Medicines | 11 | | Non Prescribed Medicines | 12 | | Controlled Drugs | 12 | | Emergency Procedures | 12 | | Day Trips, Residential Visits and Sporting Activities | 13 | | Hygiene and Infection Control | 13 | | Long Term Medical Needs Asthma | 13 | | Epilepsy | 14 | | Anaphylaxis | 14 | | Diabetes | 15 | | Appendices | | | Appendix 1: Pathway for Formulation of an Individual Healthcare Plan (IHCP) | 16 | | Appendix 2 :Templates | | | Form 1 : Individual Healthcare Plan | 17-19 | | Form 2 : Parental Consent for School to Administer Medicine or Supervise a Pupil Self-Medicating | 20-21 | | Form 3 : Record of Medicine Administered to an Individual Pupil Including Supervision of Pupils who are Self-Medicating | 22 | | Form 3a : Record of Medicine Administered to Pupil | 23 | | Form 4 : Staff Training Record | 24 | | Form 5 : Contacting the Emergency Services | 25 | | Form 6 : Letter Inviting Parents to Contribute to IHCP | 26 | | Form 7 : Letter Inviting Professionals to Attend a Meeting to Discuss / Formulate an IHCP | 27 | Supporting Pupils at School with Medical Conditions Policy and Procedures The Governors and Staff of Beverley High School (BHS) fully recognise the importance of safeguarding children and play a full and active part in protecting pupils from harm. In developing the Supporting Pupils at School with Medical Conditions Policy and Procedures consideration has been given to Beverley High School Child Protection and Safeguarding Children Policy and the East Riding Safeguarding Children Board Procedures. We believe that our school should provide a caring, positive, safe and stimulating environment which promotes the social, physical, emotional and moral development of each pupil. Introduction Parents /carers (1) have a responsibility to inform the school if their child has a medical condition. Pupils attending Beverley High School who have a medical condition will be fully supported to ensure, where reasonably practical, they have full access to education including school trips and physical education. Parents of children with medical conditions are often concerned that their child’s health will deteriorate when they attend school. This is because pupils with long-term and complex medical conditions may require on-going support, medicines or care while at school to help them manage their condition and keep them well. Others may require monitoring and interventions in emergency circumstances. It is also the case that children’s health needs may change over time, in ways that cannot always be predicted, sometimes resulting in extended absences. It is therefore important that parents feel confident that the school will provide effective support for their child’s medical condition and that pupils feel safe. I

FAQs

What are parents/carers required to do if their child has a medical condition?

Parents/carers must inform the school about the medical condition. This allows the school to put effective support in place and ensure pupils feel safe.

What is an Individual Health Care Plan (IHCP) and how is it developed?

An IHCP sets out the individual support arrangements for a pupil’s medical needs. The policy describes a pathway for formulating the plan and includes supporting template forms.

How does the school manage prescribed and non-prescribed medicines and controlled drugs?

The policy provides procedures for medicines on school premises, distinguishing prescribed medicines, non-prescribed medicines, and controlled drugs. It also includes record-keeping and supervision requirements for self-medicating pupils.

What emergency procedures apply when a pupil has a medical condition at school?

The document sets out emergency procedures, including how to contact emergency services and what to do in urgent situations. It also includes specific guidance for conditions such as asthma, epilepsy, anaphylaxis, and diabetes.

Sep 16, 2026

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