Suggested Application Template - Grant Proposal Narrative - 5 pages or less

Sep 2, 2026

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U.S. Embassy Suva suggested application template provides a structured grant proposal narrative for projects that must be submitted in 5 pages or less. It guides applicants through writing a proposal summary, introducing the organization or individual, and presenting a clear problem statement with justification. The template also specifies how to describe methods, design, activities, deliverables, a project schedule, key personnel and partners, future funding sustainability, and a monitoring & evaluation plan with an M&E Performance Monitoring Plan (PMP) including If-Then logic and indicator datasheets.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages2

Reading Time1 min

AccessFree to download

Proposal Summary

Introduction to the Organization or Individual applying

Problem Statement

Project Methods, Design, Activities, and Deliverables

Proposed Project Schedule and Timeline

Key Personnel

Project Partners

Future Funding or Sustainability

Monitoring & Evaluation Plan

U.S. Embassy Suva Suggested Application Template Please mark an X beside “Yes” or “No”: In 5 pages or less, please provide the following information: PROPOSAL NARRATIVE Proposal Summary: Short narrative that outlines the proposed project, including project objectives and anticipated impact. Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the project, including information on all previous grants from the State Department and/or U.S. government agencies as well as experience with and expertise in area(s) related to those described in this project. Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed project is needed. Project Methods, Design, Activities, and Deliverables: The “goals” describe what the project is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable. Describe the project activities and how they will help achieve the objectives. Proposed Project Schedule and Timeline: The proposed timeline for the project activities. Include the dates, times, and locations of planned activities and events. Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the project. What proportion of their time will be used in support of this project? Attach 1-page CVs of key personnel separately. Project Partners: List the names and type of involvement of key partner organizations and sub-awardees (if applicable). Attach letters confirming involvement from any partners separately. Future Funding or Sustainability: If applicable, any plans for continuing the project beyond the grant period. Monitoring & Evaluation Plan: Proposals must include a Monitoring and Evaluation (M&E) Performance Monitoring Plan (PMP) that explains how the applicant plans to track project performance and measure progress toward the project’s goals and objectives. The PMP should include “If-Then” statements to illustrate how the project activities will lead to the intended results, along with a short datasheet outlining proposed project activities and the indicators that will be used to measure success.

FAQs

What sections are required in the proposed grant narrative?

The narrative must include a proposal summary, organization or individual introduction, problem statement, methods/design/activities/deliverables, schedule and timeline, key personnel, project partners, future funding or sustainability (if applicable), and a monitoring & evaluation plan.

How should project goals and objectives be described?

Goals describe what the project is intended to achieve, while objectives are intermediate accomplishments that should be achievable and measurable. Applicants should also explain how activities support the objectives.

What must the Monitoring & Evaluation Plan (PMP) include?

The PMP must explain how the applicant will track performance and measure progress toward goals and objectives, using “If-Then” statements. It should also include a short datasheet with proposed activities and indicators for measuring success.

Sep 2, 2026

Upload by Eliana