Student Hiring Request - Form 1 - Complete Steps 1-3 Before Employment

Sep 19, 2026

Student Hiring Request form for non-work study student employment at Cheyney University. Requires all students be in active student status and mandates completing Steps 1, 2, and 3 before employment begins to comply with university policy. A separate form must be completed for each student for each semester or employment period. Steps include departmental approval with required attachments and signatures, budgetary and university approvals by designated officers, and HR/payroll verification of position description, student data, employment letter, and contact documentation.

LanguageEnglish

CategoryForms

FormatPDF

Pages1

AccessFree to download

STEP 1: Departmental Approval

Position description attachment and requester details

STEP 2: Budgetary and University Approval

Funding source and required signatures

STEP 3: For use by the Office of Human Resources/Payroll

HR/payroll checklist and HR signature

STUDENT HIRING REQUEST ( Form \#1) ALL students MUST be in active student status at Cheyney University Please contact us [at 610 399 2058 or](at 610 399 2058 or hr@cheyney.edu)[ ](at 610 399 2058 or hr@cheyney.edu)[hr@cheyney.edu](at 610 399 2058 or hr@cheyney.edu) if you have questions! The Office of Human Resources assists departments with hiring non-work study students and tracking work hours to facilitate the student payroll process. This Student Hiring Request is required to hire non-work study students. To ensure that student payroll is processed in a timely manner, Steps 1, 2 and 3 must be completed BEFORE students begin employment. Please note that it is against university policy for students to begin employment before the hiring process is completed. A new form must be completed for each student for each semester or period of employment. STEP 1: Departmental Approval-This section must be completed and signed by the person who is submitting this Request A position description been developed, approved by Office of Human Resources AND is attached. Yes 􀂅 No 􀂅 Requestor: Date: (Name and Title of person hiring the student) Position to be filled: Department Student Name: Student Employee Data Form(s) attached: Yes 􀂅 No 􀂅 Start Date: End Date: \# hours weekly: $ per hour: Requestor Date (Signature) Department Manager OR Dean OR Area VP Date (Signature) President (if Required) Date (Signature) STEP 2: Budgetary and University Approval Funding Source: Grant name or Account \# Grant Manager: Yes 􀂅 No 􀂅 Date (Signature) Budget Office: Yes 􀂅 No 􀂅 Date (Signature) VP of Finance & Administration: Yes 􀂅 No 􀂅 Date (Signature) STEP 3: For use by the Office of Human Resources/ Payroll • Position description , student data form and all required signatures. Yes 􀂅 No 􀂅 Date • Employment letter completed by HR. Yes 􀂅 No 􀂅 Date • Student contacted regarding employment and documents. Yes 􀂅 No 􀂅 Date SOME DOCUMENTS AVAILABLE ONLINE FROM THE OFFICE OF HUMAN RESOURCES | I9 (Print page \#4 only) 􀂅 W4 Form for tax withholding 􀂅
Employment Letter 􀂅 | Direct Deposit Form 􀂅
Student Employment Guide 􀂅 Student will return signature page of Student Employment Guide to hiring Supervisors. | | --- | --- | Requestor advised by HR that paper work is complete. Date (Human Resources Signature)

FAQs

Who must complete and sign Step 1 of the Student Hiring Request form?

Step 1 must be completed and signed by the person submitting the request, and it includes requester information plus department manager/dean/area VP approvals and (if required) president approval.

Why must Steps 1, 2, and 3 be finished before students begin employment?

To ensure the student payroll is processed in a timely manner and because university policy prohibits students from starting employment before the hiring process is completed.

What documents does HR/payroll require in Step 3?

Step 3 requires the position description, student data form, and all required signatures, completion of the employment letter by HR, and confirmation that the student has been contacted regarding employment and documents.

Sep 19, 2026

Upload by Theodore