Stakeholder Register Template - Power-Interest Grid

Sep 2, 2026

Upload by Aditya

A stakeholder register template to capture stakeholder groups and individuals affected by a project, including contact details and responsibilities. It guides teams to map each stakeholder to project phases and document their interests, communication expectations, and requirements, escalating unclear items to senior management or stakeholders. It also distinguishes internal versus external access to confidential information and assigns a 1–5 power/interest score using a power-interest grid to support tailored engagement strategies across four quadrants.

LanguageEnglish

CategoryForms

FormatDOCX

Pages5

Reading Time2 min

AccessFree to download

Project Details

Stakeholder Identification

Stakeholder Roles and Contact Information

Stakeholder Interests by Project Phase

Requirements and Communication Expectations

Internal vs External Access Control

Power-Interest Scoring and Quadrants

Project Name: ____________________________________________ Date: ______________________________________ Template Instructions: With the project team, brainstorm all the people that are impacted by the project, including the project team members. With the team, try to come up with as many stakeholder groups and individuals as you can. DO NOT miss anyone important. Identify the stakeholders by group or name first, along with their contact information (email and/or phone), then move to the next column and identify what each stakeholder’s role in the project is. If necessary, add another column to state the position or the title of each stakeholder which represents their actual positions within their companies or organizations. Next, move to the project/phase column to identify what each stakeholder is interested in during the project lifecycle (i.e. design, testing, etc.) This will help you identify which of those stakeholders should be communicated with based on each project phase. It is also possible to have a separate stakeholder register for each project phase for larger projects and diverse stakeholder groups. After, start identifying the requirements and expectations of each stakeholder, such as what communications requirements or expectations for the project they may have. If some requirements are unclear or are unknown, consult senior management or ask the stakeholder to clearly identify their requirements and what they expect to get from the project. To ensure that the right communicated information is shared with the right stakeholder, you need to identify whether or not the stakeholder is external or internal to the project or to the organization. In other words, external stakeholders should not have access to the internal information confidential information. Finally, each stakeholder should be given a score from 1 to 5 (1 is low, 5 is high) that states the power and the interest they have in the project. Project professionals often use what’s called a XE "%power-interest grid;power-interest grid" Power-Interest Grid to determine how to best manage stakeholders. The Power-Interest Grid divides stakeholders into four quadrants, based on what you and the team believe to be their power and interest levels. The quadrant the stakeholder belongs to informs the team how to best manage the stakeholder: Low power-low interest: Monitor these stakeholders to make sure you correctly identified their level of power-interest and that their level does not change during the project. Low power-high interest: Keep these stakeholders “in the loop”. Make sure they receive the right messages, in the right format, at the right times for their group. High power-low interest: Keep these stakeholders satisfied. Conduct periodic reviews or surveys, or other lower engagement means to determine satisfaction levels. Ignoring a high power, low interest individual may lead to sudden project issues as they use their power and influence to attempt to address their dissatisfaction. High power-high interest: Keep these stakeholders actively engaged. They need to be consulted, given tasks, and periodically involved in some way in the project. They will be influencers in how work is done and can have large positive or negative impact on projects. Prefilled Example:

FAQs

How should stakeholders be identified in this template?

Brainstorm all people impacted by the project, including project team members, and then identify stakeholders by group or name first with contact information.

What information should be captured about each stakeholder’s role and interests?

Record the stakeholder’s role in the project and their interests during the project lifecycle (e.g., design, testing).

How does the template score stakeholders and determine engagement strategy?

Assign each stakeholder a score from 1 to 5 for power and interest, using the power-interest grid to place them into four quadrants that define monitoring, keeping informed, satisfaction, or active engagement.

Sep 2, 2026

Upload by Aditya