Short Form Contract for the Supply of Goods and/or Services - Contract terms and annexes

Aug 31, 2026

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Short Form Contract for the Supply of Goods and/or Services sets out a complete framework for ordering, delivery, pricing, payment, and the practical operation of the agreement. It defines key terms, explains how the contract functions, and details responsibilities for the supplier and the buyer, including record keeping, reporting, staffing, and rights protection. The contract also addresses IP rights, confidentiality, data protection, insurance, compliance, claims, disputes, applicable law, and personal data processing annex templates.

LanguageEnglish

CategoryForms

FormatDOCX

Pages76

Reading Time27 min

AccessFree to download

Cover Letter

Order Form

Short form Terms ("Conditions")

Definitions used in the Contract

Understanding the Contract

How the Contract works

What needs to be delivered

Pricing and payments

The Buyer's obligations to the Supplier

Record keeping and reporting

Supplier Staff

Rights and protection

Intellectual Property Rights ("IPRs")

Ending the contract

How much you can be held responsible for

Obeying the Law

Data Protection and Security

What you must keep confidential

When you can share information

Insurance

Invalid parts of the contract

Other people's rights in the contract

Circumstances beyond your control

Relationships created by the contract

Giving up contract rights

Transferring responsibilities

Supply Chain

Changing the contract

How to communicate about the contract

Dealing with claims

Equality, diversity and human rights

Health and safety

Environment and sustainability

Tax

Conflict of interest

Reporting a breach of the contract

Further Assurances

Resolving disputes

Which law applies

Annex 1 – Processing Personal Data

Part A: Authorised Processing Template

Part B: Joint Controller Agreement (Optional)

Part C: Independent Controllers (Optional)

Annex 2 – Specification (Optional)

Annex 3 – Charges (Optional)

Annex 4 – Supplier Tender (Optional)

Annex 5 – Optional IPR Clauses (Optional)

Short Form Contract for the Supply of Goods and/or Services Index TOC \h \z \t "Part Heading,1,Level 1,2,Annex Part Heading,2" HYPERLINK \l "_Toc188458359" I. Index PAGEREF _Toc188458359 \h 1 HYPERLINK \l "_Toc188458360" II. Cover Letter PAGEREF _Toc188458360 \h 4 HYPERLINK \l "_Toc188458361" III. Order Form PAGEREF _Toc188458361 \h 5 HYPERLINK \l "_Toc188458362" IV. Short form Terms ("Conditions") PAGEREF _Toc188458362 \h 11 HYPERLINK \l "_Toc188458363" 1 Definitions used in the Contract PAGEREF _Toc188458363 \h 11 HYPERLINK \l "_Toc188458364" 2 Understanding the Contract PAGEREF _Toc188458364 \h 18 HYPERLINK \l "_Toc188458365" 3 How the Contract works PAGEREF _Toc188458365 \h 18 HYPERLINK \l "_Toc188458366" 4 What needs to be delivered PAGEREF _Toc188458366 \h 19 HYPERLINK \l "_Toc188458367" 5 Pricing and payments PAGEREF _Toc188458367 \h 20 HYPERLINK \l "_Toc188458368" 6 The Buyer's obligations to the Supplier PAGEREF _Toc188458368 \h 21 HYPERLINK \l "_Toc188458369" 7 Record keeping and reporting PAGEREF _Toc188458369 \h 21 HYPERLINK \l "_Toc188458370" 8 Supplier Staff PAGEREF _Toc188458370 \h 22 HYPERLINK \l "_Toc188458371" 9 Rights and protection PAGEREF _Toc188458371 \h 23 HYPERLINK \l "_Toc188458372" 10 Intellectual Property Rights ("IPRs") PAGEREF _Toc188458372 \h 23 HYPERLINK \l "_Toc188458373" 11 Ending the contract PAGEREF _Toc188458373 \h 25 HYPERLINK \l "_Toc188458374" 12 How much you can be held responsible for PAGEREF _Toc188458374 \h 26 HYPERLINK \l "_Toc188458375" 13 Obeying the Law PAGEREF _Toc188458375 \h 27 HYPERLINK \l "_Toc188458376" 14 Data Protection and Security PAGEREF _Toc188458376 \h 27 HYPERLINK \l "_Toc188458377" 15 What you must keep confidential PAGEREF _Toc188458377 \h 31 HYPERLINK \l "_Toc188458378" 16 When you can share information PAGEREF _Toc188458378 \h 32 HYPERLINK \l "_Toc188458379" 17 Insurance PAGEREF _Toc188458379 \h 33 HYPERLINK \l "_Toc188458380" 18 Invalid parts of the contract PAGEREF _Toc188458380 \h 33 HYPERLINK \l "_Toc188458381" 19 Other people's rights in the contract PAGEREF _Toc188458381 \h 33 HYPERLINK \l "_Toc188458382" 20 Circumstances beyond your control PAGEREF _Toc188458382 \h 33 HYPERLINK \l "_Toc188458383" 21 Relationships created by the contract PAGEREF _Toc188458383 \h 33 HYPERLINK \l "_Toc188458384" 22 Giving up contract rights PAGEREF _Toc188458384 \h 34 HYPERLINK \l "_Toc188458385" 23 Transferring responsibilities PAGEREF _Toc188458385 \h 34 HYPERLINK \l "_Toc188458386" 24 Supply Chain PAGEREF _Toc188458386 \h 34 HYPERLINK \l "_Toc188458387" 25 Changing the contract PAGEREF _Toc188458387 \h 35 HYPERLINK \l "_Toc188458388" 26 How to communicate about the contract PAGEREF _Toc188458388 \h 35 HYPERLINK \l "_Toc188458389" 27 Dealing with claims PAGEREF _Toc188458389 \h 36 HYPERLINK \l "_Toc188458390" 28 Equality, diversity and human rights PAGEREF _Toc188458390 \h 36 HYPERLINK \l "_Toc188458391" 29 Health and safety PAGEREF _Toc188458391 \h 36 HYPERLINK \l "_Toc188458392" 30 Environment and sustainability PAGEREF _Toc188458392 \h 36 HYPERLINK \l "_Toc188458393" 31 Tax PAGEREF _Toc188458393 \h 37 HYPERLINK \l "_Toc188458394" 32 Conflict of interest PAGEREF _Toc188458394 \h 37 HYPERLINK \l "_Toc188458395" 33 Reporting a breach of the contract PAGEREF _Toc188458395 \h 38 HYPERLINK \l "_Toc188458396" 34 Further Assurances PAGEREF _Toc188458396 \h 38 HYPERLINK \l "_Toc188458397" 35 Resolving disputes PAGEREF _Toc188458397 \h 38 HYPERLINK \l "_Toc188458398" 36 Which law applies PAGEREF _Toc188458398 \h 38 HYPERLINK \l "_Toc188458399" V. Annex 1 – Processing Personal Data PAGEREF _Toc188458399 \h 39 HYPERLINK \l "_Toc188458400" Part A Authorise

FAQs

What does the contract cover for the supply of goods and/or services?

It covers ordering, delivery requirements, pricing and payments, and how the agreement operates day to day through defined roles and obligations for each party.

How are data protection and security handled in the contract?

It includes dedicated terms on data protection and security, confidentiality, and controlled sharing of information, supported by Annex 1 templates for processing personal data.

What provisions address intellectual property rights and the end of the contract?

The contract contains an Intellectual Property Rights section and includes clauses on ending the contract, responsibilities, liability concepts, and dispute resolution after contractual issues arise.

Aug 31, 2026

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